Housing & HUD Administrator Per Diem

The Providence Center; Providence (RI); On-site; USD 42,000 - 62,000; Full time

Job summary

The Providence Center is seeking a Housing and HUD Administrator to assist in housing placement for tenants across TPC-owned and managed properties. The role partners with multiple departments to ensure safe and appropriate living environments for residents.

Responsibilities include managing the housing waitlist, annual recertifications, HUD vouchers, rent collection, inspections, and documentation to comply with HUD and RI Housing standards, while coordinating with tenants and staff.

Qualifications

• High School or GED preferred.
• Administrative/ managerial housing experience of HUD and RI Housing required.
• HUD Handbook 4350 Occupancy Requirements of Subsidized Multifamily Housing Programs knowledge.
• PRAC 811 knowledge.
• Be able to multitask and work independently.
• Possess great typing skills, spelling and grammar.
• Proficiency with PCs and experience with various software packages as MS Office.
• Excellent communication and customer service.
• Must have valid driver's license.
• Bilingual preferred.

Responsibilities

• Ensure incoming housing applications are complete, time and date stamped, and enter data into housing waitlist.
• Manage waitlist update as needed and yearly.
• Manage and execute annual and interim recertifications for tenants residing in housing owned and/or managed by The Providence Center.
• Ensure recertifications are fully completed in a timely manner. Coordination with tenants, staff and outside vendors for recertification.
• Manage move in and move outs of tenants. Complete all necessary documentation.
• Manage and administer HUD vouchers.
• Collection and documentation of rent.
• Produce and deliver tenant notices for past due rent; disturbances, non-compliance, facility needs, etc.
• Process utility invoices and other invoices weekly.
• Comply with regulatory housing certifications such as, HUD NSPIRE (formally REAC), RI Housing, Veteran Affairs, etc. Maintain and create all documentation needed for said inspections.
• Perform unit and building inspections. Document and report all deficiencies to the facilities department.
• Manage and maintain EIV access.
• Manage key inventory for Grandview, Grandview Second, Nashua and Wilson. Annual submission of financial audit statement per HUD guidelines.
• Oversee day to day management of properties.
• Communication with onsite staff on tenancy requirements and/or issues with residencies. Develop and maintain relationships with vendors, and service providers.
• Communicate issues and deficiencies as well as corrective action required to tenants, facilities department and case manager as appropriate.
• Manage and maintain all housing files.

Job description

Job Summary

The Providence Center (TPC) Housing and HUD Administrator assists in housing placement of tenants in all TPC-owned and managed properties. Works collaboratively with multiple departments and clinical teams to ensure safe, appropriate living environments for individuals housed within TPC-owned and managed properties.

The Providence Center (TPC) Housing and HUD Administrator assists in housing placement of tenants in all TPC-owned and managed properties. Works collaboratively with multiple departments and clinical teams to ensure safe, appropriate living environments for individuals housed within TPC-owned and managed properties.

Duties & Responsibilities

• Ensure incoming housing applications are complete, time and date stamped, and enter data into housing waitlist.
• Manage waitlist update as needed and yearly.
• Manage and execute annual and interim recertifications for tenants residing in housing owned and/or managed by The Providence Center.
• Ensure recertifications are fully completed in a timely manner. Coordination with tenants, staff and outside vendors for recertification.
• Manage move in and move outs of tenants. Complete all necessary documentation.
• Manage and administer HUD vouchers.
• Collection and documentation of rent.
• Produce and deliver tenant notices for past due rent; disturbances, non-compliance, facility needs, etc.
• Process utility invoices and other invoices weekly.
• Comply with regulatory housing certifications such as, HUD NSPIRE (formally REAC), RI Housing, Veteran Affairs, etc. Maintain and create all documentation needed for said inspections.
• Perform unit and building inspections. Document and report all deficiencies to the facilities department.
• Manage and maintain EIV access.
• Manage key inventory for Grandview, Grandview Second, Nashua and Wilson. Annual submission of financial audit statement per HUD guidelines.
• Oversee day to day management of properties.
• Communication with onsite staff on tenancy requirements and/or issues with residencies. Develop and maintain relationships with vendors, and service providers.
• Communicate issues and deficiencies as well as corrective action required to tenants, facilities department and case manager as appropriate.
• Manage and maintain all housing files.

Requirements

• High School or GED Preferred.
• Administrative/ managerial housing experience of HUD and RI Housing required.
• HUD Handbook 4350 Occupancy Requirements of Subsidized Multifamily Housing Programs knowledge.
• PRAC 811 knowledge.
• Be able to multitask and work independently.
• Possess great typing skills, spelling and grammar.
• Proficiency with PCs and experience with various software packages as MS Office.
• Excellent communication and customer service.
• Must have valid driver's license.
• Bilingual preferred.

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.