Housing Finance Officer
City of Oxnard
An application made for this job — a tailored resume and cover letter that speak straight to the posting.
Job summary
The City of Oxnard Housing Authority is seeking a Housing Finance Officer to lead financial operations for the Housing Department, including budgeting, accounting, and GAAP compliance in a complex, multi-year program.
You will supervise staff, manage vendor contracts, produce monthly and annual financial statements, monitor cash flow, and coordinate with the Executive Director and City Council on financial planning and audits.
Qualifications
- Bachelor’s degree in business administration, finance, accounting, or a related field.
- Six (6) years of journey-level professional experience in an area related to the assignment and two (2) years of supervisory experience.
- Knowledge of GAAP, HUD reporting requirements, and public housing programs.
Responsibilities
- Plan, manage and oversee all financial operations and daily activities.
- Monitor cash flow, debt, and credit; oversee accounts payable/receivable and payroll.
- Prepare monthly, quarterly and annual financial reports and statements; coordinate audits.
- Develop, implement, and monitor internal controls and financial policies.
- Draft and review vendor contracts; manage contract renewals and performance.
Skills
Education
Tools
Job description
The City of Oxnard’s Housing Authority is seeking a Housing Finance Officer. Under the direction of the Executive Director or designee, the Housing Finance Officer is responsible for developing, implementing, monitoring, and coordinating the financial operations of the Housing Department, including purchasing activities. The position establishes and maintains appropriate internal controls, oversees financial policies and procedures, and supervises assigned staff.
The Housing Finance Officer performs administrative and governmental fund accounting in accordance with Generally Accepted Accounting Principles (GAAP) and is responsible for complex accounting, financial reporting, and budget management. The position also performs other related duties as assigned.
The successful candidate will possess professional-level experience managing and supervising a comprehensive accounting and/or finance operation with a budget exceeding $40 million, including demonstrated experience in budget preparation, accounting, financial reporting, and auditing.
Candidates should also have comprehensive knowledge of governmental accounting principles and practices; U.S. Department of Housing and Urban Development (HUD) financial reporting requirements and regulations; public housing and Housing Choice Voucher (HCV) programs; federal procurement and contract administration principles; REAC reporting requirements; Uniform Administrative Requirements; and Single Audit Act requirements.
- Plan, implement, manage, and oversee all financial operations and daily activities.
- Monitor cash flow, debt, and credit.
- Develop, maintain, and enforce financial policies, procedures, and internal controls. Conduct routine reviews to ensure processes remain effective and current, and that internal controls are consistently implemented in compliance with professional standards and applicable HUD, state, and federal regulations.
- Draft, review, and update vendor contracts.
- Maintain a central repository for contracts, manage renewals, and track deliverables.
- Act as the primary point of contact for vendor performance issues and internal stakeholders regarding contract requirements.
- Prepare accurate monthly, quarterly, and annual financial reports and statements.
- Ensure compliance with audits, regulatory requirements, and applicable federal, state, and local laws (including HUD and GAAP).
- Oversee accounts receivable, accounts payable, payroll, benefits, and general ledger functions.
- Maintain and review all Authority bank accounts and financial records.
- Prepare and manage the annual budget in collaboration with the Executive Director; monitor revenues and expenditures, and report on key trends.
- Conduct financial forecasting, analysis, and strategic planning.
- Administer investment activities and advise on excess funds.
- Supervise Finance Department staff, including assigning work, training and evaluating performance.
- Monitor accuracy of payroll records.
- Establish and maintain organized recordkeeping and reporting systems.
- Prepare staff reports, memos, and communications to support decision-making. Make presentations to City Council.
- Coordinate with departments on budget development and monitor budget performance.
- Stay current on legislative and regulatory changes affecting financial operations.
- Assist with external audits and special projects as directed.
- Oversee financial reporting for projects, including capital outlays, and ensure proper accounting of all funds.
Administrative Services Manager
This classification is distinguished from the Administrative Services Administrator/Supervisor in that it serves as a second level supervisor over multiple units and/or functions providing oversight of daily operations and directing work flow.
Incumbents oversee the conduct of performance evaluations, training, and hiring, discipline and termination procedures as well as directly supervise management, professional, paraprofessional and support staff, as assigned. Receives general direction and exercises direct and indirect supervision over assigned staff.
The normal work week is Monday through Thursday, 8:00 am to 6:00 pm, and alternating Fridays, 8:00 am to 5:00 pm. Depending on the work assignment, staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment, but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
- Oversee the conduct of performance evaluations, training, hiring, discipline and termination procedures as well as directly supervises management and staff.
- Plans, manages and oversees daily operations of assigned units and/or functions; directs and oversees the implementation of goals and objectives.
- Conducts and participates in departmental staff meetings and meetings with other departments, City leadership and the public; interprets policy and regulations; serves as a City representative and provides consultation, guidance, and issue resolution related to assignment area.
- Reviews and/or prepares a variety of reports, statements, regulatory documents, policies, procedures and/or study analyses; analyzes information and recommends and implements decisions and processes.
- Develops, implements and monitors adherence with policies, procedures, standards and applicable laws and regulations.
- Participates in the development and management of assigned budget; monitors expenditures and budget compliance; prepares forecasts and recommendations related to resource requirements.
- Performs other duties of a similar nature and level as assigned.
Positions assigned to fiscal services may be responsible for:
- Overseeing financial reporting, financial management and accounting functions in accordance with Generally Accepted Accounting Principles (GAAP);
- Preparing the annual City budget;
- Providing oversight of finance and accounting operations city-wide or for a large department with significant financial resources and complex revenue sources.
- Managing City housing authority programs including public housing, assisted-housing, rehabilitation, fair-housing and homeless assistance;
- Representing the City on matters of housing policy and regulation.
- Bachelor’s degree in business administration, finance, accounting, or a related field
- Six (6) years of journey-level professional experience in an area related to the assignment and two (2) years of supervisory experience
- Valid California Class C License
- Must be able to effectively communicate in English, both orally and in writing.
Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA)
For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools. Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work. Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.
This position is not governed by the overtime provisions of the federal Fair Labor Standards Act and is not eligible for overtime pay.
The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.
The City of Oxnard makes reasonable accommodations for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing within three business days of your scheduled interview or exam date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Leave accrual rates vary between 6.24 – 11.78 hours per pay period based on years of service.
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.
The City contributes 1% of employee salary to a 401(a) plan of its choosing.
The City contributes 1% to a retirement health savings account.
A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:
For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
For employees hired on or after January 1, 2023, the City will contribute $2,054 per month towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will provide $66.80 per month towards dental insurance.
The City observes 12 holidays per year
City employees receive Basic Life Coverage ($7,500) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.
Full-time employees are eligible for 100% reimbursement for work-related coursework up to a maximum of $5,000 per fiscal year.
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
