Housing Compliance Analyst

Presbyterian Villages of Michigan; Southfield (MI); Ibrido; USD 52.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work arrangement

Descrizione del lavoro

Presbyterian Villages of Michigan is seeking a Compliance Analyst to support the Housing Department with file preparation, data entry, reporting, and audit readiness in HUD/Section 42 compliance.

The role involves maintaining resident files, certifications, and reports across multiple villages, with travel up to 50% for file audits and trainings. ACOS/TCS certifications and HUD software proficiency are preferred.

Competenze

• Associate degree in business or related field required.
• COS or TCS certification required.
• 1–3 years HUD/MSHDA compliance or related experience preferred.
• Proficiency in RealPage OneSite and housing software.

Mansioni

• Maintain resident files to ensure audit-ready records per HUD 4350.3 and Section 42 IRS code.
• Review initial and recertifications for income, assets, and household composition.
• Enter and update data in HUD Secure Systems, EIV, and MSHDA COL.
• File and monitor HUD Village EIV reports; flag discrepancies for follow-up.
• Prepare resident files for MORs and REAC inspections.
• Conduct file audits and document findings for review.
• Track recertifications, expiring certifications, and required corrections; follow up with staff.
• Assist in scheduling compliance training and prepare materials.
• Run monthly, quarterly, and annual compliance reports.
• Maintain logs, checklists, and retention documentation.
• Assist setup of new resident files and software access.
• Respond to routine questions; escalate complex issues.
• Attend village site visits and quarterly administrator meetings.

Conoscenze

COS certification

TCS certification

HUD compliance

Experience 1-3 yrs

RealPage OneSite

TRACS / EIV / MSHDA COL

Formazione

Associate's degree in business or related field

Strumenti

RealPage OneSite

Word

Excel

Outlook

TRACS

EIV

MSHDA COL

Descrizione del lavoro

Overview

This position performs the day-to-day administrative and detail-oriented tasks that keep resident files, certifications, and regulatory reporting accurate and audit-ready in accordance with the HUD 4350.3 Handbook and Section 42 IRS code. The Compliance Analyst does not carry supervisory responsibility; the role is focused on file preparation, data entry, tracking, and reporting in support of the Housing Department and Village staff.

Responsibilities

• 1. Maintain and organize resident files for all assigned Villages to ensure accurate, complete, and audit-ready records in accordance with the HUD 4350.3 Handbook and Section 42 IRS code.
• 2. Review initial certifications, annual recertifications, and interim recertifications, verifying income, assets, and household composition documentation for accuracy and completeness.
• 3. Enter and update resident data in HUD Secure Systems, the Enterprise Income Verification System (EIV), and MSHDA online software (COL).
• 4. File and monitor all HUD Village EIV reports, ensuring required monthly reports (e.g., Income Discrepancy, New Hire, Failed EIV Pre-Screening, No Income) are run, reviewed, filed, and any discrepancies are flagged for follow-up.
• 5. Prepare and assemble resident files and supporting documentation in advance of Management and Occupancy Reviews (MORs) and REAC inspections.
• 6. Conduct file audits at assigned Villages using established checklists, and document findings for review.
• 7. Track outstanding recertifications, expiring certifications, and required file corrections, and follow up with Village staff on open items.
• 8. Assist in scheduling and coordinating compliance-related training sessions for Village staff, including preparing materials and sign-in documentation.
• 9. Run and distribute required monthly, quarterly, and annual compliance reports (e.g., EIV reports, TRACS reports, MSHDA COL reports).
• 10. Maintain compliance tracking logs and spreadsheets (recertification calendars, waitlist documentation, file correction logs) and keep them current.
• 11. Support the setup of new resident files and software access (Onesite, TRACS, EIV & MSHDA COL) for new Villages or new staff, under supervision.
• 12. Respond to routine compliance questions from Village staff, escalating complex or unresolved issues.
• 13. Organize and archive resident files, move-out files, and compliance documentation in accordance with retention requirements.
• 14. Assist with data entry and quality-control review of housing software records to identify and flag discrepancies.
• 15. Help prepare correspondence, notices, and standardized forms used in the recertification and file compliance process.
• 16. Attend Village site visits as needed to support file reviews and staff training.
• 17. Attend Village Administrator Team meetings at least once per quarter.
• 18. Float between Villages, as needed, to fill in on compliance-related tasks during Compliance staff vacancies, absences, or periods of increased volume.
• 19. Keep current binders, checklists, and reference materials related to HUD, Section 42, and MSHDA compliance requirements.
• 20. Follow established policies and procedures including but not limited to: Presbyterian Villages policies and procedures; safety policies and procedures; federal, state, and local regulations.
• 21. All other duties as assigned.

Essential Competencies

• Accuracy - Ability to perform work accurately and thoroughly, with close attention to detail.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Follow-Through - Ability to track open items to completion and follow established processes consistently.
• Communication, Written and Oral - Ability to communicate effectively with others using the spoken word and writing clearly and concisely. Ability to follow verbal and written directions.
• Accountability - Ability to accept responsibility and account for his/her actions and deliver upon expectations.
• Listening - Ability to actively pay attention and seek to understand.
• Respect - Ability to treat all with dignity and worth.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations, applying common sense to the resolution of problems.
• Teamwork - Ability to work cooperatively with the Compliance & Training Specialist and Village staff toward shared goals.
• Confidentiality - Ability to handle sensitive resident and financial information with discretion.
• Technical Aptitude - Ability to learn and accurately use housing compliance software and reporting systems.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety.

Qualifications

SKILLS & ABILITIESEducation: Associate's degree in business or related field, or equivalent experience considered.Experience: Certified Occupancy Specialist (COS) certification or equivalent, and/or Tax Credit Specialist (TCS) certification or equivalent, required. One to three years' experience in HUD/MSHDA regulatory compliance, affordable housing administration, or related file/records administration preferred. Senior housing experience preferred.Computer SkillsProficiency in RealPages Onesite, Word, Excel, Outlook and housing software (e.g., ICAM, TRACS, EIV, MSHDA COL).Certificates & Licenses Valid Driver's License Certified Occupancy Specialist (COS) certification or equivalent, and/or Tax Credit Specialist (TCS) certification or equivalentOther Requirements This is a hybrid position combining remote and in-office work. The employee will have a flexible work schedule designed to meet PVM's needs, including regular travel between Villages (up to 50%) for file audits, training support, and to fill in on compliance-related tasks during Village compliance staff vacancies or absences.