Housing Choice Voucher Specialist

Housing Authority of Joliet; Joliet (IL); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Housing Authority of Joliet seeks a dedicated HCV Specialist to provide administrative support for housing choice voucher program clients in line with SEMAP, HUD, and HAJ policies. You will process applications, verify income, determine eligibility, and inform applicants of admission or declination.

Daily duties include re-certifications, contract setups, rent calculations, responding to inquiries, and preparing monthly reports.

Qualifications

• High School Diploma and two years relevant housing/occupancy specialist, affordable housing case management or related work in property management/public housing.
• Associate’s degree preferred in Finance, IT, Urban Planning, Business/Public Administration or related field.

Responsibilities

• Schedule, interview and process applicants or clients seeking HCV program assistance and explain questions.
• Review applications, verifies income and background, references and household composition to determine eligibility and notify applicants of admission or declination.
• Conduct program briefings for HAJ applicants/clients new to the program.
• Set up contract agreements, calculates rent, work with landlords to resolve issues.
• Perform re-certifications annually or interim as required by HUD/HAJ policy.
• Respond to inquiries and document issues in the file.
• Prepare monthly reports.

Skills

Interpersonal communication

Planning

Multitasking

Attention to detail

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office

Job description

F unctioning for 70 years, the Housing Authority of Joliet (HAJ) has been at the forefront and steadfastly committed to bringing exceptional housing services and programs to the people of the City of Joliet, and surrounding Will County communities.

Position Summary:

The HCV Specialist provides administrative services to HCV clients in accordance with SEMAP indicators, regulatory compliance of the HAJ and with HUD and daily operational processes.

Essential Functions:

• Schedule, interview and process applicants and or clients seeking HCV program assistance and explains and responds to questions regarding application.
• Review applications, verifies income and background, references and household composition to determine applicant eligibility and notifies applicants of either admission or declination.
• Conduct program briefings for HAJ applicants/clients new to the program.
• Sets up contract agreements, calculates rent, works with landlord to resolve issues and concerns.
• Conducts timely re-certifications for assigned clients either annually or interim as required due to family status changes in accordance with HUD and HAJ policy (re-certifications must be completed a minimum of 30 days prior to effective date).
• Responds to inquiries from applicants, clients and landlords and documents complaints, issues and/or updates in the file.
• Prepares monthly reports.
• Complete and submit adjusted disbursement sheet, noting date, type of action and change.
• Maintains a list of all HAP payments suppressed monthly (owner name, client name, contract number and reason for suppression).
• Creates and maintains files for each applicant/client.
• Types and mails correspondence as necessary and maintains copies in client files.
• Understands principles of records and file management.
• Knowledge of intermediate mathematical calculations.
• Understands rules and regulations of the HCV Program.
• General understanding of legal processes and their relationship to HAJ policy and lease agreements.
• Ability to read and understand legal jargon and documents such as HUD regulations and leases.
• Perform other duties as assigned.

Success factors/job competencies:

• Computer proficiency with Microsoft Office Suite products and a variety of other software applications.
• Excellent interpersonal and communication skills.
• Planning – ability to think ahead and plan over a one-to two-year time span.
• Management – multitask and organize multiple priorities.
• Technical skills in record retention protocols.
• Commitment to company values.

Physical demands and work environment

The physical demands and work environment characteristics described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.
• Work environment: The noise level in the work environment is usually moderate.

Qualifications Required:

• High School Diploma and two years relevant housing/occupancy specialist, affordable housing case management or related work in property management/real estate or public housing.
• Must have an accredited HCV Certification (Specialist of Occupancy or HCV Specialist Certification) or the ability to obtain within 6 months of hire.
• Must possess a valid Illinois driver’s license.
• Must be able to pass a criminal background check.

Qualifications Preferred:

• Associate’s degree from an accredited college or university with a major in Finance, Information Technology, Urban Planning, Business/Public Administration or related field.
• Must have an accredited HCV Certification (Specialist of Occupancy or HCV Specialist Certification) or the ability to obtain within 6 months of hire.
• Must possess a valid Illinois driver’s license.Must be able to pass a criminal background check.
• Fluent in other languages (Spanish preferred).

Performance standards:

• Annual performance appraisal.
• Attainment of annul goals established between supervisor and employee.

Job Type

Full-time

Salary:

• $25.70/hr - without HCV certification.
• $26.60/hr - with HCV Certification.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule

• 8 hour shift
• Monday to Friday

Education

• Associate (Preferred)

Experience

• Microsoft Office: 3 years (Preferred)
• Recertification/Rent Calc: 2 years (Required)

Language

• Bilingual (Preferred)

License/Certification

• HCV Specialist Certification (Preferred)

Work Location

In person