Housing and Payeeship Management Assistant

Chestnut Health Systems; Granite City (IL); In loco; USD 26.000 - 28.000; Tempo pieno

Descrizione del lavoro

Chestnut Health Systems in Granite City, IL is seeking a Housing and Payeeship Management Assistant to support the financial and administrative operations of its Southern Region housing programs. The role involves invoices, funder reporting, audits, rent tracking, and payeeship accounts, with a focus on accuracy, confidentiality, and strong organizational skills.

The ideal candidate will have accounting/financial administration experience, proficiency in QuickBooks and MS Office, and the ability

Competenze

• High school diploma or equivalent required.
• Minimum of 5 years of experience in accounting, financial administration, or a related field.
• Associate degree in Accounting, Business, or a related field preferred.
• Basic mathematical and computational skills.
• Working knowledge of computers and automated accounting systems, such as QuickBooks.
• Experience with Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy when handling financial records and documentation.
• Excellent organizational, interpersonal, and communication skills.
• Ability to manage multiple responsibilities, meet deadlines, and maintain confidentiality when working with sensitive financial and client information.

Mansioni

• Prepare and distribute housing department invoices to funders and follow up on outstanding payments.
• Maintain accurate and timely correspondence, spreadsheets, reports, and other housing-related documentation.
• Compile and submit reports to assigned entities in accordance with contract requirements and reporting deadlines.
• Coordinate and assist with internal housing audits, including compiling audit results and communicating outstanding documentation needs to appropriate staff.
• Monitor monthly tenant rental payments and review rent tracking spreadsheets to identify outstanding balances or missed payments.
• Coordinate with housing staff regarding rent notices and repayment agreements as needed.
• Prepare checks for payeeship clients and ensure requested funds are available and payments are processed accurately and on time.
• Maintain complete and accurate documentation for payeeship transactions and accounts.
• Complete required reporting to applicable regulatory agencies related to payeeship accounts.
• Provide administrative and financial support to the Housing Administration Data Management Coordinator.
• Promote Chestnut’s recovery model, agency values, and commitment to customer service excellence.
• Maintain positive working relationships with coworkers, clients, funders, and community partners.
• Participate in team meetings, program development activities, and provide backup support to other team members as needed.
• Maintain the confidentiality and security of financial, client, and organizational information.
• Perform other duties as assigned.

Conoscenze

Attention to detail

Organizational skills

Communication skills

Confidentiality

Multitasking

Formazione

High school diploma or equivalent

Associate degree in Accounting/Business

Strumenti

QuickBooks

Excel

Word

Outlook

Descrizione del lavoro

Overview

Chestnut Health Systems is seeking a detail-oriented Housing and Payeeship Management Assistant to support the financial and administrative operations of its Southern Region housing programs. This position assists with housing invoices, funder reporting, internal audits, rental payment tracking, and payeeship accounts. The ideal candidate has experience in accounting or financial administration, strong organizational skills, and the ability to handle sensitive financial information with accuracy and confidentiality. This position will be based out of our Granite City, IL office.

Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A.

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of experience in accounting, financial administration, or a related field.
• Associate degree in Accounting, Business, or a related field preferred.
• Basic mathematical and computational skills.
• Working knowledge of computers and automated accounting systems, such as QuickBooks.
• Experience with Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy when handling financial records and documentation.
• Excellent organizational, interpersonal, and communication skills.
• Ability to manage multiple responsibilities, meet deadlines, and maintain confidentiality when working with sensitive financial and client information.

Are you intrigued by this job but don’t meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you’re excited about any of our posted positions but your experience doesn’t line up perfectly, please apply anyway! We’d love to explore the possibilities with you.

Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut’s research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference.

Chestnut offers a new salary structure and robust benefits!

EOE – Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience.

The anticipated starting pay for new hires for this position is between $19.00 - $20.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Responsibilities

• Prepare and distribute housing department invoices to funders and follow up on outstanding payments.
• Maintain accurate and timely correspondence, spreadsheets, reports, and other housing-related documentation.
• Compile and submit reports to assigned entities in accordance with contract requirements and reporting deadlines.
• Coordinate and assist with internal housing audits, including compiling audit results and communicating outstanding documentation needs to appropriate staff.
• Monitor monthly tenant rental payments and review rent tracking spreadsheets to identify outstanding balances or missed payments.
• Coordinate with housing staff regarding rent notices and repayment agreements as needed.
• Prepare checks for payeeship clients and ensure requested funds are available and payments are processed accurately and on time.
• Maintain complete and accurate documentation for payeeship transactions and accounts.
• Complete required reporting to applicable regulatory agencies related to payeeship accounts.
• Provide administrative and financial support to the Housing Administration Data Management Coordinator.
• Promote Chestnut’s recovery model, agency values, and commitment to customer service excellence.
• Maintain positive working relationships with coworkers, clients, funders, and community partners.
• Participate in team meetings, program development activities, and provide backup support to other team members as needed.
• Maintain the confidentiality and security of financial, client, and organizational information.
• Perform other duties as assigned.