Housing and HUD Administrator

The Providence Center; Providence (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

The Providence Center Housing and HUD Administrator role focuses on guiding housing placement for tenants across TPC-owned and managed properties, ensuring safe, suitable living environments in collaboration with clinical teams.

You will manage waitlists, recertifications, rent collection, HUD vouchers, and daily housing operations, while ensuring compliance with HUD and RI Housing requirements in a community-focused setting.

Qualifications

• High School or GED required.
• HUD and RI Housing administrative experience required.
• Knowledge of HUD Handbook 4350 Occupancy Requirements of Subsidized Multifamily Housing Programs.
• PRAC 811 knowledge.
• Be able to multitask and work independently.
• Possess great typing skills, spelling and grammar.
• Proficiency with PCs and experience with various software packages such as MS Office.
• Excellent communication and customer service.
• Must have valid driver's license.
• Bilingual preferred.

Responsibilities

• Ensure incoming housing applications are complete, time and date stamped and data entered into housing waitlist.
• Manage waitlist updates as needed and yearly.
• Manage and execute annual and interim recertifications for tenants residing in housing owned and/or managed by The Providence Center.
• Ensure recertifications are fully completed in a timely manner. Coordinate with tenants, staff and outside vendors for recertification.
• Manage move-in and move-out of tenants. Complete all necessary documentation.
• Manage and administer HUD vouchers.
• Manage and execute HUD 811 and 202 Rental Increases.
• Collect and document rent.
• Produce and deliver tenant notices for past due rent; disturbances, non-compliance, facility needs, etc.
• Process utility invoices and other invoices weekly.
• Comply with regulatory housing certifications such as, HUD NSPIRE (formally REAC), RI Housing, Veteran Affairs, etc. Maintain and create all documentation needed for said inspections.
• Perform unit and building inspections. Document and report all deficiencies to the facilities department.
• Manage and maintain EIV access.
• Manage key inventory for Grandview, Grandview Second, Nashua and Wilson. Annual submission of financial audit statement per HUD guidelines.
• Oversee day-to-day management of properties.
• Communicate with onsite staff on tenancy requirements and/or issues with residencies. Develop and maintain relationships with vendors and service providers.
• Communicate issues and deficiencies as well as corrective action required to tenants, facilities department and case manager as appropriate.
• Manage and maintain all housing files.

Skills

Multitask

Typing

Communication

Customer service

MS Office

Valid driver's license

Bilingual preferred

Education

High School diploma or GED

Tools

MS Office

Job description

Job Summary

The Providence Center (TPC) Housing and HUD Administrator assists in housing placement of tenants in all TPC-owned and managed properties. Works collaboratively with multiple departments and clinical teams to ensure safe, appropriate living environments for individuals housed within TPC-owned and managed properties.

Job Summary

The Providence Center (TPC) Housing and HUD Administrator assists in housing placement of tenants in all TPC-owned and managed properties. Works collaboratively with multiple departments and clinical teams to ensure safe, appropriate living environments for individuals housed within TPC-owned and managed properties.

Duties & Responsibilities

• Ensure incoming housing applications are complete, time and date stamped and data entered into housing waitlist.
• Manage waitlist updates as needed and yearly.
• Manage and execute annual and interim recertifications for tenants residing in housing owned and/or managed by The Providence Center.
• Ensure recertifications are fully completed in a timely manner. Coordinate with tenants, staff and outside vendors for recertification.
• Manage move-in and move-out of tenants. Complete all necessary documentation.
• Manage and administer HUD vouchers.
• Manage and execute HUD 811 and 202 Rental Increases.
• Collect and document rent.
• Produce and deliver tenant notices for past due rent; disturbances, non-compliance, facility needs, etc.
• Process utility invoices and other invoices weekly.
• Comply with regulatory housing certifications such as, HUD NSPIRE (formally REAC), RI Housing, Veteran Affairs, etc. Maintain and create all documentation needed for said inspections.
• Perform unit and building inspections. Document and report all deficiencies to the facilities department.
• Manage and maintain EIV access.
• Manage key inventory for Grandview, Grandview Second, Nashua and Wilson. Annual submission of financial audit statement per HUD guidelines.
• Oversee day-to-day management of properties.
• Communicate with onsite staff on tenancy requirements and/or issues with residencies. Develop and maintain relationships with vendors and service providers.
• Communicate issues and deficiencies as well as corrective action required to tenants, facilities department and case manager as appropriate.
• Manage and maintain all housing files.

Requirements

• High School or GED Preferred.
• Administrative/ managerial housing experience of HUD and RI Housing required.
• Knowledge of HUD Handbook 4350 Occupancy Requirements of Subsidized Multifamily Housing Programs.
• PRAC 811 knowledge.
• Be able to multitask and work independently.
• Possess great typing skills, spelling and grammar.
• Proficiency with PCs and experience with various software packages such as MS Office.
• Excellent communication and customer service.
• Must have valid driver's license.
• Bilingual preferred.

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.