House Manager & Family Assistant wit Meal Prep Support

Sage-Haus; Portland (OR); On-site; USD 45,000 - 52,000; Part time

Job summary

Sage-Haus in Portland, OR seeks a dedicated House Manager & Family Assistant with Meal Prep Support. This part-time role (12 hours per week) helps manage mornings, school routines, errands, and overall household logistics to create a calm, organized home.

You will assist with meals, calendars, cleaning, shopping, and pet care while supporting the family’s daily life and routines. Start ASAP with compensation $33–$38 per hour, based on experience.

Qualifications

• Must be authorized to work in the United States.
• Background check required.
• Reliable personal transportation.
• Vaccinations up to date per CDC guidelines (including COVID-19 and influenza).
• Comfort working with multiple pets (cats and dog).

Responsibilities

• Support the morning routine on school days: backpacks, clothing, lunches, and medications.
• Occasional pick-ups and drop-offs for kids' activities as needed.
• Kid-related errands during the school year and summer.
• Occasional house sitting and pet sitting when the family travels.
• Create and maintain household organization systems throughout the home.
• Daily resets: dishes, surface tidying, vacuuming high-traffic areas, and running robot vacuums.
• Seasonal swaps for clothing, decor, and bedding.
• Packing and unpacking support for family travel.
• Indoor and outdoor plant care and watering.
• Replace batteries, light bulbs, and smoke detectors as needed.
• Manage outdoor patio furniture, including covering and refreshing during rain.
• Refresh and reorganize the garage, mudroom, and entryway.
• HVAC filters, dehumidifiers, and air purifiers maintenance.
• Ongoing and one-off organizational projects (closets, gear, toys).
• Maintain and manage running household supply lists.
• Restock pantry, fridge, and household essentials.
• Store pick-ups, returns, and occasional gift shopping.
• Mail and package handling; breaking down boxes.
• Coordinate and ship items for online resale.
• For Parent weeks: Grocery shopping, batch prep easy breakfasts and healthy after-school snacks; prepare school lunches.
• Manage planning and preparation for one family dinner per week.
• Follow gluten-free dietary requirements carefully.
• Kitchen cleanup and maintenance throughout the day.
• Wash, dry, fold, and put away laundry for the family and kids.
• Weekly linen and bedding rotation.
• Maintain a tidy and well-stocked laundry area.
• Feed and walk the dog daily; clean cat litter boxes.
• Schedule vet and grooming appointments for all pets.
• Administer flea treatments as needed.
• Maintain pet supplies and Chewy subscription.
• Clean, vacuum, and organize the family vehicle.
• Fuel the family vehicle as needed.
• Serve as the primary contact for bi-weekly landscaper and monthly house cleaner.
• Research and coordinate contractor quotes for repairs and home projects.
• Schedule and oversee seasonal property maintenance.
• Manage the household calendar, including kids' activities and appointments.
• Assist with travel planning and logistics.

Skills

Organized

Dependable

Self-directed

Excellent communicator

Calm presence

Job description

Job Title: House Manager & Family Assistant with Meal Prep Support

Location: Portland, OR 97221

Employment Type: Part-time | 12 hours per week

Schedule: This role follows an alternating weekly schedule aligned with the family's custody and school routine:

• Parent weeks: 3 consecutive days (M-F) | 7:00 AM to 11:00 AM
• Non-parent weeks : 3 days | Monday–Friday | Flexible between 7:00 AM and 1:00 PM

Compensation: $33–$38 per hour / based on experience.

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
• Comfort working with multiple pets, including cats and dog
• Please note: this role requires a background check.

About Our Family

We’re a down-to-earth blended family navigating the beautiful busyness that comes with raising three school-aged kids (10, 12, and 15), caring for four beloved cats, an Australian Shepherd, and balancing two demanding careers. Our days are full of school schedules, band rehearsals, extracurricular activities, work commitments, and the everyday moments that make a house feel like home.

Our children are growing into thoughtful, independent young people with unique interests and personalities. Whether they're immersed in music, gaming, history, or spending time with friends, we love encouraging their curiosity while helping them build confidence and responsibility. Family time matters to us, whether that’s enjoying a quiet evening at home, celebrating milestones together, or simply sharing the small moments in between busy schedules.

Life moves quickly in our household, and while we're all highly independent and capable, we know that organization and consistent routines are where an extra set of hands would make the biggest difference. We're looking for someone who can help bring structure, consistency, and calm to the moving pieces of daily life, allowing us to spend less time managing logistics and more time simply being together as a family.

At the end of the day, we're looking for more than someone to complete a checklist. We hope to find a trusted household partner who enjoys creating order, notices what needs attention before it's asked, and takes genuine pride in making life easier for others. Whether it's helping mornings run more smoothly, organizing a space that's become overwhelming, keeping calendars aligned, or simply ensuring the little things don't fall through the cracks, your work will have a meaningful impact on how our family experiences each day. We hope to find someone who values building a long-term relationship, takes ownership of their role, and finds fulfillment in becoming a trusted, dependable part of our family's everyday life.

Who You Are / What We're Looking For

You're someone who naturally creates order wherever you go. Organized, dependable, and highly self-directed, you genuinely enjoy bringing structure to busy households and helping families feel more at ease. Rather than waiting for instructions, you notice what needs attention, think a few steps ahead, and quietly take ownership. You don't need a detailed checklist to be successful—you walk into a space, assess what's needed, and confidently create a plan to make it better.

You're an excellent communicator who values clarity and efficiency. You know when to ask thoughtful questions, when to make informed decisions on your own, and you're comfortable bringing potential concerns or opportunities to our attention before they become bigger issues. We appreciate someone who is resourceful, solutions-oriented, and enjoys finding creative ways to improve how a household functions, whether that's reorganizing a mudroom, streamlining a pantry, or building systems that make everyday life easier.

Just as importantly, you're someone who brings a calm, grounding presence into our home. You're warm with children, genuinely enjoy animals, and understand how to balance professionalism with approachability. You respect healthy boundaries while naturally becoming a trusted part of the household, making life easier without needing to be the center of attention. You take pride in supporting others behind the scenes and find fulfillment in knowing your work creates more time, less stress, and greater peace of mind for the families you serve.

Key Responsibilities

Family Support

• Support the morning routine on school days: preparing backpacks, clothing, lunches, and medications
• Occasional pick-ups and drop-offs for kids' activities as needed
• Kid-related errands during the school year and summer
• Occasional house sitting and pet sitting when the family travels

Household Organization & Maintenance

• Create and maintain household organization systems throughout the home
• Daily resets: dishes, surface tidying, vacuuming high-traffic areas, and running robot vacuums
• Prep the home before the monthly cleaner arrives
• Seasonal swaps for clothing, decor, and bedding (including holidays)
• Packing and unpacking support for family travel
• Indoor and outdoor plant care and watering
• Replace batteries, light bulbs, and smoke detectors as needed
• Manage outdoor patio furniture, including covering and refreshing during rain

Deep Cleaning & Special Projects

• Refresh and reorganize the garage, mudroom, and entryway
• Clean and maintain HVAC filters, dehumidifiers, and air purifiers
• Ongoing and one-off organizational projects (closets, gear, toys)

Inventory & Errands

• Maintain and manage running household supply lists
• Restock pantry, fridge, and household essentials
• Manage household subscriptions (Dropps, Chewy, + Who Gives a Crap)
• Store pick-ups, returns, and occasional gift shopping
• Mail and package handling; breaking down boxes
• Coordinate and ship items for online resale (eBay or similar platforms); willingness to learn if not already familiar

Meal Support

• For Parent weeks: Grocery shopping, batch prep easy breakfasts and healthy after-school snacks + prepare school lunches for the kids
• Manage the planning and preparation for one family dinner each week, including meal planning, grocery shopping, and ingredient prep—no cooking required.
• Follow gluten‑free dietary requirements carefully (one household member has celiac disease)
• Kitchen cleanup and maintenance throughout the day

Laundry & Linens

• Wash, dry, fold, and put away laundry for the family and kids
• Weekly linen and bedding rotation
• Maintain a tidy and well‑stocked laundry area

Pet Care

• Feed and walk the dog daily
• Clean cat litter boxes regularly
• Schedule vet and grooming appointments for all pets
• Administer flea treatments as needed
• Maintain pet supplies and manage the Chewy subscription

Vehicle Upkeep

• Clean, vacuum, and organize the family vehicle
• Fuel the family vehicle as needed

Vendor & Property Oversight

• Serve as the primary point of contact for the bi‑weekly landscaper and monthly house cleaner
• Research and coordinate contractor quotes for repairs and home projects
• Schedule and oversee seasonal property maintenance (e.g., pressure washing)

Administrative & Personal Assistant Support

• Manage the household calendar, including kids' extracurriculars, appointments, and family activities
• Support with bill payment and budget/receipt tracking
• Coordinate events and appointments for the family (medical, dental, activities, etc.)
• Assist with travel planning and logistics