House Manager / Family Assistant

Sage Haus; San Jose (CA); On-site; USD 55,000 - 62,000; Part time

Job summary

Sage Haus is seeking a highly organized house manager to oversee daily operations for a busy family in San Jose. You will coordinate calendars, accompany meal prep, laundry, errands, and family logistics with discretion and warmth.

Role emphasizes calm, proactive support, vendor coordination, and tech-savvy routines to maintain a peaceful, well-run home for four people and a large dog.

Qualifications

• Experience managing busy households and schedules.
• Reliable transportation and ability to manage household errands.
• Authorized to work in the United States.
• Comfortable with large dogs and pet care.
• CPR and First Aid certification required.
• Vaccinations up to date per CDC guidelines.

Responsibilities

• Set up and manage a shared family Google Calendar and coordinate with work EA.
• Manage medical appointments, reservations, and logistics.
• Research and coordinate repairs and quotes.
• Receipt and budget tracking.
• Travel planning and logistics support.
• Proficiency with household tech platforms (Nest, Google Suite).
• Serve as primary contact for vendors (landlord, cleaners, etc.).
• Create and maintain household organization systems.
• Daily resets and prep for cleaners.
• Light tidying and seasonal swaps.
• Prepare donations and FB Marketplace items.
• Indoor plant care and battery/smoke detector maintenance.
• Organizational projects (garage, mudroom, toys).
• Restock pantry/fridge and manage supply lists.
• Manage subscriptions and returns.
• Afternoon school pickup coverage; support teens with backpacks/clothing.
• Meal prep and grocery planning; 1 batch-cooked meal weekly; lunch prep.

Skills

Organizational

Tech-savvy

Calendar management

Calm demeanor

Discretion

Vendor liaison

Education

CPR and First Aid certification

Tools

Google Calendar

Nest

Google Suite

Smart home apps

Job description

Job Title: House Manager / Family Assistant

Location: San Jose, CA 95124

Employment Type: Part-time, 20-25 hours per week

Schedule: Monday-Thursday, 12:00 PM-5:00 PM; Fridays flexible

Compensation: $40-$45 per hour, depending on experience

Start Date: ASAP

Requirements

• Ability to maintain a smoke-free environment
• Ability to maintain a fragrance-free environment
• Reliable transportation
• Comfortable with large dogs
• Proficiency with household technology and apps (Google Calendar, Nest, etc)
• CPR and First Aid certification
• Comfortable with medical-adjacent situations and willingness to be trained in family-specific safety protocols, including administering rescue medication
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.
• Must be authorized to work in the United States

About Our Family

We are a busy, warm, and close-knit household of four — a hardworking single mom and three school-age boys (18, 15, 12), each with their own unique personalities, rhythms, preferences, and needs. Our home is our haven. After long, demanding days, everyone comes home needing space to decompress, reset, and feel grounded, and we are intentional about protecting that rhythm.

Our household is warm and close-knit, but also quiet and sensitive to the rhythms of the people in it, so it requires a thoughtful level of structure and awareness. We are navigating a full family schedule that includes school, work, appointments, household logistics, and health-related needs that are important to manage with calm, discretion, and care. Predictable routines, clear communication, quiet space, and sensitivity around food, fragrance, and transitions all help our home feel more peaceful and supportive.

We thrive with systems that help us stay organized and efficient without feeling rigid or over-managed. The right person will understand that the goal is not simply to complete tasks, but to help create breathing room — more ease in the day, more connection as a family, and a home environment where everyone can feel regulated, respected, and able to show up as themselves.

We also share our home with a large, lovable, and very spirited Alaskan Malamute who is equal parts affectionate and adventurous. He is a known flight risk and requires a watchful eye every time a door opens.

We are looking for someone who becomes a natural extension of the household, helping make our family vision feel possible: a smoother-running home that allows us to focus on what truly matters — quality time together, supporting each other’s passions and growth, and having our home be a grounded place to land.

Who You Are / What We're Looking For

You are a highly organized, proactive, and experienced house manager who knows how to build systems that are both functional and flexible. With a sharp eye for detail, you create structure that helps a dynamic household run smoothly without adding rigidity or extra mental load.

You bring a calm, thoughtful, and friendly presence, balancing efficiency with empathy. You read the room, know when to engage and when to give space, and understand that a quieter, introverted household may need support that feels steady and unobtrusive.

Your prior household experience allows you to move confidently between big-picture planning and hands-on execution — from shared calendars and household supplies to meal prep, laundry, and family logistics. You are tech-savvy, comfortable making judgment calls, and able to communicate clearly without needing constant direction.

Above all, you have a positive, collaborative spirit and take pride in helping create a peaceful, well-organized, and nurturing home. A background in household management, personal assistance, executive assistance, or family support would be a strong asset, especially for someone who has experience supporting households with layered schedules, individualized needs, and thoughtful routines. While this is not a caregiving role, a calm, grounded comfort with medical-adjacent logistics, household accommodations, and family rhythms would be especially valuable. Most importantly, you genuinely care about the people you support and bring warmth, flexibility, discretion, and respect to your work.

Key Responsibilities

Administrative & Personal Assistant Support

• Set up and manage a shared family Google Calendar; coordinate with work EA
• Manage and coordinate medical appointments, reservations, and logistics
• Research/coordinate repairs and quotes
• Receipt and budget tracking
• Travel planning and logistics support, as needed
• Proficiency with household tech platforms (Nest, Google Suite, sprinkler apps, etc.)
• Serve as the primary point of contact for vendors (landlord, dog walker, cleaners, etc.)

Household Organization & Maintenance

• Create and/or maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donations and FB Marketplace sales
• Indoor plant care
• Change batteries, light bulbs, smoke detectors, etc.
• Organizational projects (garage, mudroom, toys, gear)

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Family Support

• Afternoon school pickup coverage two days a week
• Collaborative support in engaging teens in preparing backpacks/clothing/snacks

Meal Support

• Prep meal ingredients/snacks (washing, chopping, marinating proteins, measuring ingredients)
• 1 batch-cooked meal per week
• Prep school lunches for one kid
• Grocery shopping
• Kitchen clean-up and maintenance

Laundry & Linens

• Wash/fold/organize laundry
• Ironing/steaming and special garment care (athletic uniforms)
• Linen rotation
• Maintain tidy and well-stocked laundry areas

Pet Care

• Feeding the family dog every day
• Afternoon walks on Tuesdays and Thursdays
• Schedule and transport for vet and groomer appointments
• Maintain pet supplies

Vehicle Upkeep

• Schedule maintenance
• Track registration/insurance