Hotel Staff Accountant

DoubleTree by Hilton Gainesville; Gainesville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Health insurance

401(k)

Hotel discounts

Career growth

Volunteer time

Job summary

Naples Hotel Group is seeking a Staff Accountant to provide day-to-day accounting support for our hotel, ensuring timely processing of financial data, reconciliations, and monthly reporting in a fast-paced hospitality environment.

You will work with the accounting team to maintain internal controls, assist with month-end close, and provide financial insights to operational leaders, while upholding our service standards and career development opportunities.

Qualifications

• Associate degree or higher in Accounting, Finance, Hospitality, or a related field, or equivalent prior accounting experience.
• 2-3 years of income audit or general accounting experience, preferably in a hospitality environment.
• Familiarity with hotel systems, including PMS and POS platforms.
• Experience with M3 Accounting software preferred, but not required.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong communication skills, both verbal and written.
• High attention to detail and accuracy when working with financial data.

Responsibilities

• Prepare and issue daily reports and reconcile financial data.
• Process and manage purchases and enter payables in accounting system.
• Verify daily tips for service staff and ensure accurate postings.
• Maintain internal controls and assist with month-end close.

Skills

Communication skills

Attention to detail

Professional appearance

Team collaboration

Education

Associate degree or higher in Accounting/Finance/Hospitality

Tools

M3 Accounting software

PMS/POS platforms

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Staff Accountant provides day-to-day accounting support for the hotel, ensuring the timely and accurate processing of financial data, account reconciliations, and monthly reporting. This role plays a key part in maintaining compliance with internal controls and supporting operational leaders with financial insights. You will contribute to a collaborative, detail-oriented work environment while living out our company purpose: "hospitality from our family to yours."

Job Responsibilities:

• Prepare and issue the Daily Sales Reports.
• Process and manage all purchases through IbuyEfficient and enter payables in M3.
• Verify daily tips for servers, bartenders, and banquet team members.
• Ensure team members are trained on proper procedures for receiving incoming supplies.
• Track and reconcile all hotel and restaurant accounts receivable.
• Monitor banquet and catering payments due and ensure timely collection.
• Settle daily credit card transactions and verify balances against PMS and POS ledgers.
• Sort and file all night audit backup documentation.
• Review pass-down notes and communicate relevant updates to the Front Desk/Night Audit team.
• Collaborate with front desk and restaurant staff to ensure posting accuracy and resolve discrepancies promptly.
• Review and prepare daily comps and allowances reports.
• Respond to guest billing inquiries, including credit card chargebacks and billing adjustments.
• Maintain organized financial files in accordance with record retention policies.
• Witness and verify daily cash drops and bank deposits with the General Manager.
• Investigate and follow up on daily cashier overages or shortages.
• Review Guest Ledger balances and communicate discrepancies to department heads, the Controller, or EVP.
• Complete monthly F&B inventory, including separate tracking of liquor, beer, and wine.
• Assist with billing inquiries and collections related to group or membership accounts.
• Review and maintain supporting documentation for tax exemption certificates.
• Assist with internal and external audits by ensuring proper financial controls are followed.
• Cross-train with accounting team members to ensure continuity of responsibilities.
• Assist with month-end close processes and other departmental duties as assigned.
• Monitor POS void reports for hourly staff and management to ensure compliance with GM-approved standards.
• Ensure invoices are accurately coded in IbuyEfficient (e.g., food coded to food cost, not kitchen equipment).
• Spot-check bartender cash registers during regular operations and reconcile with POS reports; notify GM of discrepancies.
• Review night audit packets and server/bartender POS receipts for issues such as duplicate tips or incorrect room charges and make necessary corrections.
• Compute and record numerical data accurately and consistently.
• Follow established procedures for maintaining detailed financial records.
• Perform routine, detailed accounting tasks with precision.
• Read, copy, and verify large quantities of numerical data without error.
• Must maintain a professional appearance in accordance with company standards.
• Additional responsibilities may be assigned as needed to meet evolving business demands.

Job Qualifications:

• Associate degree or higher in Accounting, Finance, Hospitality, or a related field, or equivalent prior accounting experience.
• 2-3 years of income audit or general accounting experience, preferably in a hospitality environment.
• Familiarity with hotel systems, including PMS and POS platforms.
• Experience with M3 Accounting software preferred, but not required.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong communication skills, both verbal and written.
• High attention to detail and accuracy when working with financial data.

Physical Demands:

• Must be able to occasionally lift, push, pull, or carry items up to 25 pounds.
• Regularly required to sit for extended periods, with frequent use of hands and fingers for typing, data entry, and computer work.
• Must be able to bend, reach, and occasionally stand orwalk within an office or hotel setting.
• Visual acuity required to read reports, review spreadsheets, and operate standard office equipment.
• Ability to work in a fast-paced environment and manage multiple priorities under deadlines.
• Must be able to work a flexible schedule, including occasional weekends or holidays based on month-end, audits, or special projects.

As a family-owned business built on genuine relationships, Naples Hotel Group places immense value on the character and quality of our team. We are dedicated to creating an environment where associates serve each other, our partners, and the community with kindness and respect, working together toward meaningful shared success. Our tight-knit team structure ensures every voice is heard, fostering a collaborative culture rich with opportunities for career advancement and personal development.

Comprehensive Benefits Package for Full-Time Employees

• Paid Time Off: 2 weeks of vacation in the first year and 4 sick days per year
• Comprehensive health, dental, and vision insurance, plus disability and life coverage
• 401(k) with employer match
• Exclusive global hotel discounts
• Career growth opportunities across our hotel portfolio
• Additional perks including paid volunteer time and lifestyle discount

Source: Naples Hotel Group