Hotel Contracts Manager

ZipRecruiter; Herndon (VA); Remote; USD 80,000 - 110,000; Full time

Job summary

A leading convention management company seeks a Hotel Contracts Manager to oversee the full contract lifecycle while fostering strong relationships with hotel partners. The role requires a minimum of 10 years of experience in hotel sales, industry knowledge, and strong negotiation skills. Initially office-based training in Herndon, transitioning to a fully remote position.

Qualifications

• Minimum of 10 years in hotel sales, client services, or operations.
• Strong contract management skills with understanding of contract law.
• Proficient in data analysis and trend identification.

Responsibilities

• Oversee the full contract lifecycle including drafting and negotiating.
• Cultivate relationships with hotel partners.
• Track and evaluate hotel performance against contracts.

Skills

Negotiation

Communication

Data Analysis

Contract Management

Relationship Management

Time Management

Education

Bachelor’s degree in business, Hospitality Management, or a related field

Tools

Microsoft Office Suite

Job description

Job DescriptionJob Description

Hotel Contracts Manager

The Hotel Contracts Manager is responsible for overseeing the full contract lifecycle—including drafting, reviewing, negotiating, and executing agreements—while fostering strong relationships with hotel partners and client stakeholders. This role collaborates closely with Account Directors to prioritize and manage contracting needs in alignment with the specific requirements of each event.

Key Responsibilities:

Negotiation: Secure favorable terms and conditions through strategic negotiations with hotel partners.

Risk Management: Identify, assess, and mitigate potential risks related to hotel agreements and contract execution.

Compliance: Ensure all contracts adhere to client-specific legal, regulatory, and policy requirements.

Relationship Management: Cultivate and maintain strong, collaborative relationships with hotel partners to support long-term success.

Performance Monitoring: Track and evaluate hotel performance against contractual commitments, utilizing data analytics to ensure accountability.

Sourcing: Conduct thorough research and compile a list of potential hotel properties aligned with client specifications and event requirements.

Required Skills and Experience:

• Minimum of 10 years of experience in hotel sales, client services, or operations within a hotel or convention housing environment.
• In-depth knowledge of the hospitality industry, including hotel market dynamics, operations, sales strategies, and revenue management.
• Proven ability to negotiate favorable terms and agreements with hotel partners.
• Strong contract management skills, with a solid understanding of contract law, best practices, and legal processes Skilled in data analysis and trend identification to support strategic, data-driven decision-making.
• Excellent interpersonal and communication skills for effective collaboration with internal teams and external stakeholders.
• Strategic thinker with the ability to understand industry challenges and develop actionable solutions.
• Competent in evaluating and managing the commercial components of hotel contracts.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and database systems.
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Exceptional written and verbal communication abilities.
• Strong time management skills with the ability to meet deadlines consistently.
• Committed to delivering outstanding customer service and maintaining strong client relationships.
• Adaptable and comfortable defining business needs and objectives in a dynamic work environment.
• Able to work effectively both independently and as part of a remote team.
• Bachelor’s degree in business, Hospitality Management, or a related field required.

Initial position training will take place in the Herndon office, where meetings may also take place.

Position is fully remote for daily routine. EOE.

Company DescriptionExpovision is a hotel reservation convention management company providing excellence in customer service and support throughout the event cycle. We manage every aspect of housing from negotiating the best hotel rates and terms, to managing the contracts, hotel room blocks and reservations. Salary is negotiable and will be based on experience and relevance to the job.Company DescriptionExpovision is a hotel reservation convention management company providing excellence in customer service and support throughout the event cycle. We manage every aspect of housing from negotiating the best hotel rates and terms, to managing the contracts, hotel room blocks and reservations. Salary is negotiable and will be based on experience and relevance to the job.