Hotel Accounting Manager

Homewood Suites and Hilton Garden Inn Charlotte/South Park; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Homewood Suites and Hilton Garden Inn Charlotte/South Park is seeking an Accounting professional to manage hotel cashiering, AR, AP and general accounting functions. The role entails overseeing deposits, house accounts, and month-end close processes, with emphasis on accuracy and internal controls.

The candidate should have hotel accounting experience, strong Excel skills, and familiarity with accounting software such as M3 or Reeco. English communication with guests and staff is essential.

Qualifications

• Two years front desk/night audit and one year hotel accounting experience.
• Proficient in Microsoft Excel, Word, and Outlook.
• Working knowledge of M3 or Reeco accounting software is a plus.
• Must communicate in English with guests, vendors and hotel staff.

Responsibilities

• Verify deposits of each cashier and document variances daily.
• Document due back and issue in a timely manner.
• Provide change to all cashiers during specified times.
• Make deposits to bank with security escort.
• Maintain adequate inventory of cashier supplies including drop envelopes.
• Maintain MOD bank and replenish as necessary.
• House bank issuance and monthly audit.
• Communicate deposit information to corporate office daily.
• Set up House Accounts and A/R Accounts as needed or directed by management.
• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days.
• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days.
• Complete credit references for Direct Bill accounts requesting credit.
• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts.
• Maintain high level of organization of filing.
• Ensure each invoice received has been properly routed to approving manager.
• Research vendor disputes/questions and statements regarding unpaid invoices.
• Ensure proper control measures are adhered in compliance with company standards.
• Participate in inventory processes to ensure accuracy and controls.
• Responsible for all end of month accounting including but not limited to the following: AR summary, tax exempt report, PTD/YTD Revenue, inventory accuracy, cash sheet counts, P/L variance report contribution, rebills, accruals, etc.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Bachelor's degree in Hotel Management/Accounting

High School diploma or equivalent

Tools

M3

Reeco

Job description

Job Description

• The Accounting manager is responsible to oversee the smooth and efficient processing of accounting formation and systems at the property level. Provide a leadership role in all accounting and at the property.

Essential Job Functions:

Hotel General Cashier

• Verify deposits of each cashier and document variances daily
• Document due back and issue in a timely manner
• Provide change to all cashiers during specified times
• Make deposits to bank with security escort
• Maintain adequate inventory of cashier supplies including drop envelops
• Maintain MOD bank and replenish as necessary
• House bank issuance and monthly audit
• Communicate deposit information to corporate office daily

Accounts Receivable

• Set up House Accounts and A/R Accounts as needed or directed by management
• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days
• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days
• Complete credit references for Direct Bill accounts requesting credit
• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts

Accounts Payable

• Maintain high level of organization of filing
• Ensure each invoice received has been properly routed to approving manager
• Research vendor disputes/questions and statements regarding unpaid invoices
• Ensure proper control measures are adhered in compliance with company standards
• Participate in inventory processes to ensure accuracy and controls

General Accounting

• Responsible for all end of month accounting including but not limited to the following:
  • AR summary, tax exempt report, PTD/YTD Revenue, inventory accuracy, cash sheet counts, P/L variance report contribution, rebills, accruals, etc.

Formal Education:

• BS or BA in Hotel Administration, Management or Accounting preferred

Minimum Requirements:

• High School graduate or equivalent
• Must be able to communicate in English with guests, visitors, vendors and hotel staff
• Must be able to provide legible communication
• Must be able to compute mathematical calculations
• Two years front desk/night audit and one year hotel accounting experience
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners and printers and automated property management systems. Accounting software like M3, Reeco is a plus.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions with minimal supervision.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job related files.
• Attention to detail and accuracy.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit; stand; bend; walk; use hands or finger; or feel objects, tools or controls; lift boxes (up to 15 pounds); talk and hear. Vision abilities required by this job include close vision to a computer screen.

Source: Hospitality Online