Hospital Services Coordinator 1

LifeLink Foundation, Inc.; Tampa (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Company-paid health benefits

Paid vacation

Sick days & holidays

Growth opportunities

Purpose-driven work

Job summary

LifeLink Foundation is seeking a Hospital Services Coordinator I in Tampa, FL to receive and process allograft orders, coordinate deliveries, and manage inventory with the Hospital Services team. The role requires meticulous handling, strong communication, and the ability to work under pressure to meet deadlines.

You will interact with hospitals, providers, and distributors, perform QC and shipping tasks, and stay on-call to support life-saving organ and tissue donation operations.

Qualifications

• High School Diploma or equivalent.
• Typing speed of at least 50 WPM.
• Ability to interact with management, staff and external contacts.
• Strong attention to detail and accuracy.
• Minimum of one-year relevant job experience.
• Ability to work under some stress to meet deadlines.
• Dress code: scrubs.
• Thorough knowledge of basic word processing fundamentals.
• Ability to stand for long periods of time.
• Lift and carry boxes and supplies up to 70 lbs.
• Proven attendance and punctuality.
• Collaborator who thrives in a mission-first environment.

Responsibilities

• Receives and processes allograft orders via phone, fax or email.
• Prepares invoices and consignment orders.
• Pulls, Q.C.s and packs shipments.
• Makes courtesy calls to hospitals to ensure deliveries and satisfaction.
• Assists in labeling and stocking allografts for clinical use.
• Assists in supplying allograft placements.
• Assists in shipping tissue when necessary.
• Coordinates local pick-up and courier deliveries.
• Assigns return authorization numbers for hospitals and distributors.
• On-call 24/7 for hospital services as needed.
• Other duties as required.

Skills

Typing 50 WPM

Attention to detail

Interpersonal skills

Punctuality

Education

High School Diploma or equivalent

Tools

MS Word

Job description

Join LifeLink — Join a Life Saving Team!

About LifeLink
More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today.

What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.

At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.

Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.

We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality.

If you’re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You’ll Do
As a Hospital Services Coordinator 1, you will directly contribute to LifeLink’s life-saving mission. Coordinates with Hospital Services Manager and Director to identify and maintain effective communication within department. Responsible for receiving and processing allograft orders as well as maintaining allograft inventory room.

Key Responsibilities:

• Receives and processes telephone/fax/email orders for allografts.
• Prepares invoices and consignment orders for accounts.
• Pulls, Q.C.s and packs shipments.
• Makes courtesy telephone calls to hospitals ensuring deliveries and customer satisfaction.
• Assists in the labeling and stocking of all allografts as they are released for clinical use.
• Responsible for making supplies for allograft placements.
• Assists in the shipping of tissue when necessary.
• Coordinates local pick-up and delivery for courier shipments.
• Assigns return authorization numbers for hospitals and distributors.
• Position requires being on call 24/7 for hospital services as needed.
• Other duties as required.

Who You Are

• Passionate about helping others and making a difference
• Aligned with LifeLink’s core values of Compassion, Excellence, Legacy, People, and Quality
• Work requires a High School Diploma or equivalent.
• Work requires a typing ability of at least fifty words per minute.
• Work requires the interpersonal ability to interact with management, staff, and outside contacts.
• Work requires strong attention to detail and accuracy.
• Work requires a minimum of one-year relevant job experience.
• Work requires the ability to work under some stress in order to meet commitments and/or deadlines.
• Work requires adherence to a dress code: scrubs.
• Work requires thorough knowledge of basic word processing fundamentals.
• Work requires the ability to stand for long periods of time.
• Work requires the ability to lift and carry boxes and supplies up to 70 lbs.
• Work requires a proven attendance and punctuality record.
• A collaborator who thrives in a mission-first environment.

Working Conditions

Pleasant and comfortable work environment. Routinely works customary hours, although may require extended working hours to include weekends if necessary. Workstation equipped with the necessary tools needed to perform the various functions of this position will be provided.

Why LifeLink?

• Be part of an organization with a legacy of saving lives and giving hope
• Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
• COMPANY PAID Medical, Dental, Disability & Life Insurance
• Paid Vacation, Sick Days & Holidays
• Growth opportunities in a mission-driven, high-impact nonprofit
• Work with purpose, knowing your efforts directly touch lives
• Diversity, Equity & Inclusion

LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.