Hospital HR Coordinator
Cibola General Hospital
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Job summary
Cibola General Hospital in Grants, New Mexico is seeking an HR Coordinator to support daily HR operations. You will manage HRIS data, maintain employee records, and coordinate onboarding for new hires across departments.
Responsibilities include ensuring regulatory compliance, assisting with audits, and supporting recruitment and benefits processes. This on-site role offers growth and a collaborative team environment within CGH.
Qualifications
- High School diploma or GED required.
- Associate degree or some college coursework preferred.
- 2+ years HR administration, payroll operations, or related role.
- Experience with Paylocity or HRIS is preferred.
Responsibilities
- HRIS administration and data management.
- Employee file and records management.
- New hire onboarding and orientation support.
- Compliance, audit support, and regulatory matters.
- Recruitment and staffing support.
- HR policy implementation and standardization.
Skills
Education
Tools
Job description
Working at Cibola General Hospital makes a big difference in our community!
The salary range for this position is $19.00 to $26.00, with a midpoint of $22.5. New hires will typically receive between minimum and midpoint; however, offers may vary based on experience, internal equity, and market.
Schedule: Onsite full-time business hours; M-F 9am-5pm occasional flexibility may be required for HR events or special projects
Cibola General Hospital is rooted in Grants, New Mexico - Your Community Hospital
Since opening our doors in 1959, Cibola General Hospital has been dedicated to meeting the healthcare needs of our region. As a critical access hospital in Grants, NM, we play an essential role in delivering care to surrounding rural communities, providing access to important medical services closer to home.
Many of our team members grew up right here in Cibola County. They understand the people we serve because they are part of this community, bringing a level of connection and compassion that shapes every patient experience.
Our 25-bed critical access hospital allows our compassionate workers to provide excellent patient care in an environment that supports them in their professional growth and development. Cibola General Hospital is one hour from Albuquerque and close to Santa Fe. Known for its mild year-round climate and outdoor activities, Grants New Mexico offers low property taxes and inexpensive housing costs.
Cibola General Hospital provides services in general surgery, 24-hour Emergency care, Intensive Care, Internal Medicine, Obstetrics, Pathology, Podiatry, Primary Care and Radiology with X-ray, CT, MRI. We have three operating rooms including a room for scopes. Outpatient Behavioral Health Services, Clinics, Lab services, Pharmacy, Cardiopulmonary, and Rehab.
At Cibola General Hospital, our mission is built on four guiding principles that shape every interaction and every decision we make: C.A.R.E.
- Compassion: Treating every patient with kindness, empathy, and understanding
- Accountability: Taking responsibility for delivering safe, thoughtful care
- Respect: Honoring the dignity and individuality of every person
- Excellence: Striving to provide high-quality care through continuous improvement
These values reflect our commitment to creating a healthcare experience that is personal, accessible, and meaningful for our entire community. Let our family CARE for your family.
Upon enrolling in our medical plan, employees and their household dependents gain the privilege of accessing any of our services at any of our facilities without the need for a co-pay. Additionally, enjoy a zero co-pay fee for all generic medications, ensuring comprehensive and affordable healthcare for your family.
- Medical costs are only $47 biweekly paid by the employee. The employer covers 100% of the employee’s Dental and Vision benefits.
- 403b Retirement Plan with employer match up to 3.5% vested at 2 years, and Roth IRA.
- Basic Life/ADD/FSA tax saving accounts for health and dependent care.
- Employee Assistance Program (EAP), voluntary long-term disability coverage.
- PTO (max rollover of 520 hours, new hires will access their PTO at 60 days), NM Sick leave.
- Holidays (6 days/year).
- Gym discounts (3 local locations).
For employees residing more than 65 miles from our facility, we offer an exciting choice between a fuel stipend or temporary housing, subject to availability.
Up to $5,000
CGH offers retention bonuses of up to $3,500. These bonuses will be awarded every five years, starting from your fifth year as a full-time employee.
- Up to $5,250 per calendar year for approved programs
- Up to $10,000 for master's degree or higher in leadership roles
We are thrilled to announce that we will reimburse employees for approved and job-specific certifications, including ACLS, PALS, and EMT, for example, and will also be compensated for each certification obtained, which will be an additional $0.75 to your hourly rate for each one. This initiative is designed to support your professional growth and enhance your expertise in the field.
CGH rewards up to $2,000 to employees of the hospital and clinic who identify and refer potential applicants who are hired into approved positions. The referral incentive will be awarded only for applicants who are hired and successfully complete ninety (90) days of active employment in a regular full-time position in the following jobs: Registered Nurse, Medical Technologist / Medical Laboratory Technologist, Ultrasound Technologist, Radiologic Technologist, Pharmacist, Certified Registered Nurse Anesthetist, Physician, Physician’s Assistant, and Nurse Practitioner.
The HR Coordinator provides essential support to the Human Resources Department in the day-to-day administration of human resources functions. This role ensures accurate employee record maintenance, regulatory compliance, and effective delivery of HR services across the organization. The HR Coordinator works closely with the HR Director and departmental leadership to maintain a productive, compliant, and engaged workforce.
- Process new hire data entry, terminations, transfers, job title changes, and salary adjustments in HRIS
- Monitor and maintain employee leave balances, including accrual tracking and balance reconciliation
- Process employee leave requests and coordinate approvals with supervisors and management
- Reconcile HRIS data with payroll to ensure accuracy and consistency
- Assist with benefits administration, including enrollment data management and benefits communication
- Generate reports and produce data for HR analysis, audits, and management review
- File and organize employee documents including I-9 verification, background checks, license/credential verification, and reference checks
- Upload and maintain employee documentation in HRIS and ensure records are current and complete
- Maintain compliance training and certification records for employee files
- Respond to requests for employee records and documentation in compliance with regulations
- Maintain confidentiality and security of sensitive employee information
- Verify employment eligibility by processing I-9 forms and maintaining documentation
- Coordinate background checks and pre-employment screening
- Prepare new hire packets and orientation materials for first-day onboarding
- Enroll new hires in required compliance and orientation training programs
- Track new hire progress through onboarding and probationary periods
- Assist with preparation of documentation for internal and external audits and regulatory reviews
- Maintain compliance tracking for employee training requirements and certifications
- Monitor and track Family and Medical Leave Act (FMLA) compliance and employee eligibility
- Support HR Director in responding to regulatory inquiries and compliance matters
- Maintain compliance calendars and ensure timely completion of required filings and reporting
- Coordinate posting of job openings on appropriate job boards and career portals
- Track open positions and provide reporting on recruitment status and timelines
- Maintain position control records and requisition tracking
- Screen candidate applications and coordinate interview scheduling
- Process offer letters and new hire documentation
- Distribute HR policies and maintain records of employee acknowledgment
- Coordinate HR processes including leave requests, disciplinary documentation, and performance tracking
- Prepare and distribute HR communications to staff
- Respond to employee and manager inquiries regarding HR policies and procedures
Perform other duties as assigned:
- Assist with special HR projects and initiatives as directed by HR Director
- Support employee relations activities and respond to employee concerns
- Assist with benefits renewal and employee benefits communication
High School diploma or GED required; associate's degree or some college coursework in Human Resources, business administration, or related field preferred.
2+ years of experience in human resources administration, payroll operations, or related business administrative role.
Experience with HRIS or human resources information systems (Paylocity experience preferred)
Experience with employee file management and records retention
Familiarity with HR compliance fundamentals including leave administration and FMLA
- Strong attention to detail and accuracy in data entry and record maintenance
- Excellent organizational and time management skills with ability to manage multiple tasks
- Proficiency with computer systems and software, including Microsoft Office and database management
- Ability to communicate clearly and professionally with employees at all organizational levels
- Strong commitment to confidentiality and HIPAA compliance
- Ability to work independently and as part of a team
Healthcare or hospital administration experience
Knowledge of employment law and regulatory compliance
Ability to sit at a desk/computer for extended periods; ability to lift and carry files and documents (up to 25 lbs); ability to navigate multiple floors and departments within the facility; occasional standing and walking
Primary role conducted on-site at the hospital; occasional flexibility to work in multiple locations; access to sensitive and confidential employee information requiring strict HIPAA compliance
is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Note that a criminal background check will be conducted periodically as a condition of ongoing employment. CGH will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship for CGH. We also seek to provide reasonable accommodation for the interview process.
Salary Description
$19 - $26
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