Hospital Assistant III - Periop Float Pool - PT Variable

University of California - Irvine Health; Orange (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

University of California, Irvine Health is seeking an administrative professional to support Peri-Operative Services. You will serve as a central liaison for department operations, handling reception duties, phone lines, typing, and filing, while coordinating surgery scheduling with clinical staff and vendors.

The role requires maintaining staff schedules, generating reports, and tracking OR records. You may float to other UCI Health locations as needed, contributing to a fast-paced,

Qualifications

• Two years of administrative office experience.
• Excellent written and verbal communication in English.
• Proficiency with MS Office (Word, Excel, Outlook).
• Willingness to float to all UCI Health locations as needed.

Responsibilities

• Provide basic reception, answer phones, type, and file.
• Coordinate surgery scheduling by liaising with clinical staff and vendors.
• Maintain daily staff schedules and schedule meetings/events; generate reports.
• Track OR patient records and documentation.
• Must float to all UCI Health locations as needed.

Skills

MS Office

Customer service

Communication

Scheduling

Multitasking

Tools

MS Office

Job description

Who We Are

UCI Health is one of California's largest academic health systems and the clinical enterprise of the University of California, Irvine. Established on July 1, 1976, UCI Health has grown into a 1,461-bed health system that includes UCI Health - Orange, UCI Health - Irvine, four Community Network hospitals and a growing network of ambulatory care centers across Orange and Los Angeles counties. As Orange County's only academic health systems, UCI Health is home to the only National Cancer Institute-designated comprehensive cancer center based in the county, the region's only American College of Surgeons-verified Level I adult and Level II pediatric trauma center, American College of Emergency Physicians Gold Level 1 Geriatric Emergency Department and a nationally recognized regional burn center verified by the American Burn Association. Powered by UC Irvine, UCI Health serves 5.6 million people across Orange County, western Riverside County and southeast Los Angeles County through excellence in patient care, research and medical education.

Your Role on the Team

Position Summary

Provides administrative support to the staff in Peri-Operative Services serving as a central point for communication and department liaison on matters related to all procedural area operations and activities. Responsibilities include: providing basic reception, answering telephone, typing, filing, etc. Will facilitate surgery scheduling by coordinating the needs with clinical staff and vendors, obtaining patient and financial clearances as needed. Maintains daily staff schedules, schedules meetings/events, generate reports. Tracks OR patient records and documentation. Required to float to all UCI Health locations as needed.

What It Takes to be Successful

Required Qualifications

• Working knowledge of operating room practices and surgical procedures; anatomy and medical terminology.
• Required to float to all locations of UCI Health as needed
• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
• Must demonstrate customer service skills appropriate to the job
• Minimum two years prior administrative office experience
• Excellent written and verbal communication skills in English
• Demonstrated experience with MS Office (Word, Excel, Outlook)
• Ability to set priorities, recognize emergency situations and take the appropriate action under the direction of the supervisor in charge.
• Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload
• Ability to maintain flexibility and work well in a fast paced, constantly changing environment
• Ability to maintain a work pace appropriate to the workload
• Ability to establish and maintain effective working relationships across the Health System
• Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

Preferred Qualifications

• Current Medical Assistant Certification
• Basic life support (BLS) certification
• Administrative experience in a health care environment

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at [e-mail] or at [phone], Monday - Friday from 8:30 a.m. - 5:00 p.m.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization