Hospital Assistant III - Periop Float Pool - PT Variable

UC Irvine; Orange (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

UCI Health in Orange, CA seeks an Administrative Support Associate for Peri-Operative Services to act as a central communications hub, handling reception, scheduling, and documentation across locations. You will coordinate surgery schedules with clinical staff and vendors, obtain patient and financial clearances, and manage daily staff calendars and reports.

The role requires strong English communication, MS Office proficiency, and the ability to work in a fast-paced, multi-location health

Qualifications

• Minimum two years of administrative office experience.
• Operating room practices, surgical procedures, anatomy and medical terminology.
• Excellent written and verbal communication in English.
• MS Office proficiency (Word, Excel, Outlook).
• Ability to float to all UCI Health locations as needed.
• Ability to manage multiple projects in a fast-paced environment.
• Customer service skills appropriate to the job.
• Ability to set priorities and respond to emergencies under supervision.
• Ability to establish and maintain effective working relationships across the Health System.

Responsibilities

• Provide basic reception, answer phones, typing, filing.
• Facilitate surgery scheduling by coordinating with clinical staff and vendors.
• Obtain patient and financial clearances as needed.
• Maintain daily staff schedules and generate reports.
• Track OR patient records and documentation.
• Float to all UCI Health locations as needed.

Skills

OR knowledge

Customer service

MS Office

Communication

Multi-tasking

Administrative experience

Prioritization

Fast-paced environment

Relationship building

Education

Medical Assistant Certification

BLS Certification

Tools

MS Office (Word, Excel, Outlook)

Job description

Who We Are

UCI Health is one of California's largest academic health systems and the clinical enterprise of the University of California, Irvine. Established on July 1, 1976, UCI Health has grown into a 1,461-bed health system that includes UCI Health - Orange, UCI Health - Irvine, four Community Network hospitals and a growing network of ambulatory care centers across Orange and Los Angeles counties.

As Orange County’s only academic health systems, UCI Health is home to the only National Cancer Institute-designated comprehensive cancer center based in the county, the region’s only American College of Surgeons-verified Level I adult and Level II pediatric trauma center, American College of Emergency Physicians Gold Level 1 Geriatric Emergency Department and a nationally recognized regional burn center verified by the American Burn Association. Powered by UC Irvine, UCI Health serves 5.6 million people across Orange County, western Riverside County and southeast Los Angeles County through excellence in patient care, research and medical education.

Your Role on the Team

Position Summary:

Provides administrative support to the staff in Peri-Operative Services serving as a central point for communication and department liaison on matters related to all procedural area operations and activities. Responsibilities include: providing basic reception, answering telephone, typing, filing, etc. Will facilitate surgery scheduling by coordinating the needs with clinical staff and vendors, obtaining patient and financial clearances as needed. Maintains daily staff schedules, schedules meetings/events, generate reports. Tracks OR patient records and documentation. Required to float to all UCI Health locations as needed.

What It Takes to be Successful

Required Qualifications:

• Working knowledge of operating room practices and surgical procedures; anatomy and medical terminology.
• Required to float to all locations of UCI Health as needed
• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
• Must demonstrate customer service skills appropriate to the job
• Minimum two years prior administrative office experience
• Excellent written and verbal communication skills in English
• Demonstrated experience with MS Office (Word, Excel, Outlook)
• Ability to set priorities, recognize emergency situations and take the appropriate action under the direction of the supervisor in charge.
• Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload
• Ability to maintain flexibility and work well in a fast paced, constantly changing environment
• Ability to maintain a work pace appropriate to the workload
• Ability to establish and maintain effective working relationships across the Health System
• Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

Preferred Qualifications:

• Current Medical Assistant Certification
• Basic life support (BLS) certification
• Administrative experience in a health care environment

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by