Hospice Admissions Coordinator

ADP, Inc.; Lake Havasu City (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Hospice of Havasu is seeking an Admissions Coordinator to lead and coordinate all aspects of the admissions process, ensuring a smooth transition into hospice care. You will manage referrals, ensure compliant documentation, and work with physicians, hospitals, and facilities to grow the program.

The role emphasizes leadership of Support Services staff, effective communication with families, and adherence to regulatory requirements in a compassionate setting.

Qualifications

• Hospice admissions experience or healthcare admissions background preferred.
• Strong communication and organizational skills.
• Ability to work with diverse groups and families.

Responsibilities

• Manage the intake process from initial inquiry through patient acceptance and start of care.
• Guide patients and families through the admission process with education, support, and reassurance.
• Schedule admission visits and coordinate referrals from hospitals or facilities to home or hospice.

Skills

Admissions coordination

Regulatory compliance

HIPAA knowledge

EMR documentation

Interdisciplinary liaison

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Hospice Admissions Coordinator

Full Time Main Office-LHC, Lake Havasu City, AZ, US

2 days ago

Hospice of Havasu has been the only not-for-profit choice in hospice care serving Lake Havasu and Bullhead City since 1982. Our team is made up of compassionate, skilled professionals who are dedicated to excellence, value collaboration, and contribute every day to our mission of delivering care and compassion with dignity.

We offer a supportive, team-oriented environment where employees enjoy strong leadership, flexibility, autonomy, and the opportunity to do meaningful, rewarding work.

POSITION SUMMARY

The Hospice Admissions Coordinator is responsible for leading and coordinating all aspects of the admissions process, ensuring patients and families experience a smooth, compassionate, and timely transition into hospice care. This role manages patient referrals, oversees the admission process from initial inquiry to enrollment, and ensures accurate and timely documentation in compliance with local, state, and federal regulations. A key part of this role includes engaging with referral sources and guiding prospective patients and families to hospice admission when appropriate, helping them understand the benefits and support available. The Admissions Coordinator provides leadership to the Support Services staff, ensuring proper maintenance and compliance of all records. Serving as a liaison among patients, families, referral sources, and the interdisciplinary team, this position fosters strong community and professional relationships to support program growth and uphold the highest standards of care and service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Manage the intake process from initial inquiry through patient acceptance and start of care.
• Guide patients and families through the admission process, providing education, support, and reassurance.
• Schedule admission visits and coordinate referrals from hospitals, nursing facilities, or other care settings to the patient’s home or hospice facility.
• Ensure eligibility criteria are met and that all required documentation is complete, compliant, and properly recorded in the EMR.
• Meet with patients and families in various settings (home, hospital, office, nursing facility) to facilitate timely admissions.
• Drive growth within service area by cultivating strong, trust-based relationships with physicians, hospitals, nursing facilities, and other referral sources.
• Secure referrals and ensure all clinically eligible patients are rapidly admitted.
• Partner with clinical staff, liaison and operations to address service quality and responsiveness.
• Collect feedback from referral sources and share insights with leadership to improve services.
• Provide leadership and support to staff, ensuring consistent performance and adherence to policies.
• Train, mentor, and evaluate staff to promote professional development and accountability.
• Collaborate with leadership to streamline processes and enhance patient/family experience.
• Adhere to organizational policies and procedures, as well as state and federal hospice regulations.
• Maintain accurate, timely, and compliant documentation.
• Ensure all admissions activities reflect the hospice’s mission of compassion, dignity, and quality care.
• Strong interpersonal and communication skills (written and oral), including the ability to lead discussions in diverse groups of varying size.
• Well versed and able to communicate with a high degree of competency regarding medical processes and procedures involving hospice and palliative care.
• Hospice, palliative care, or healthcare admissions experience.
• Supervisory/leadership experience preferred.
• Excellent communication, organizational, and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Compassion, empathy, and resilience in emotionally challenging situations.
• Patient and family engagement with empathy
• Regulatory compliance & documentation accuracy
• Understanding of HIPAA Privacy Standards
• Adaptability and responsiveness
• Cope with multiple losses; manage stress in a healthy way
• Must possess a valid AZ driver’s license, clean driving record, and maintain company insurance qualification of minimum coverage as follows: $100, 000 Per Person Bodily Injury, $300,000 Per Incident and $50,000 Property Damage Personal Insurance Policy.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch and talk or hear. The employee is occasionally required to climb or balance. The employee must regularly lift and/or move up to 15 pounds, frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.