HomeCare RN Scheduling Coordinator-HHAeXchange Experience Required

Ultimate Care NY; New York (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health, vision, dental benefits

401k with employer match

Life insurance and critical illness

Generous PTO

Job summary

Ultimate Care NY is seeking an Administrative Coordinator to support licensed home care agencies in Brooklyn. Onsite, Mon-Fri 9am-5pm, pay $24-$26 hourly based on experience.

You will schedule nurses, monitor communications, run client reports, and ensure visits occur within compliance timeframes. Ideal candidates have 1-2 years in home care, HHAeXchange experience, and proficiency with EHR and Microsoft Office.

Qualifications

• A minimum of 1-2 years Home Care experience in a clinical/administrative setting preferred.
• HHAeXchange experience required.
• Experience navigating electronic health record (EHR) systems.
• High School Diploma or equivalent; two years of healthcare admin experience.
• Strong Microsoft Office skills (Excel, Word, Outlook).

Responsibilities

• Schedule nurses for clinical assessments and patient visits.
• Monitor interdepartmental communications to identify cases needing clinical assessments.
• Run client reports for 6-month recertification needs.
• Assign clinical visits based on patient demographics.
• Coordinate visit scheduling between RN and patient, troubleshoot as needed.
• Report concerns to management and ensure visits meet compliance timelines.
• Maintain HIPAA-compliant client records and assist with departmental tasks.
• Serve as a liaison between field staff, Clinical Department and other directors.

Skills

Scheduling

Healthcare admin

Bilingual English/Spanish

HIPAA knowledge

MS Office

Education

High School Diploma

2 years admin experience

Tools

HHAeXchange

EHR navigation

Excel

Outlook

Job description

YELMUS Associates is the administrative division supporting our licensed home care agencies, Ultimate Care and Swift Home Care.

Compensation:$24.00-$26.00 per hour, based on relevant experience.

Location:1000 Gates Avenue, 4th Floor, Brooklyn, NY 11221

Schedule:Monday-Friday 9:00AM-5:00PM Onsite

Responsibilities

This role willbe responsible forperforming the following functions to ensure the highest client care, professional streamlined coordination of essential clinical services and upholding agency clinical compliance standards:

• Scheduling nurses for clinical assessments with patients

• Monitoring interdepartmental communications toidentifycases in need of clinical assessments

• Runningclientreports toidentifycases in need of 6-month recertifications assessments

• Clinical visit assignment based onclientdemographic information

• Facilitate visit scheduling between RN andclientand troubleshoot when needed

• Report concerns to management

• Ensure all assigned visits are completed within compliancetimeframe

• Interact effectively with clients and nursing staffregardingtheir individual clinical needs,fostering professional relationships through clear,compassionate,andtimelycommunication.

• Support departmental operations byassistingwith special projects, administrative tasks, and operationalduties, asassigned by leadership, with responsibilities evolving based on organizational needs.

• Maintainclient recordsin accordance withHIPAA regulations, ensuring accuracy and compliance.

• Serve as a liaison between field nursing staff, the Clinical Department, and other departmental directors as needed.

Education and Experience

• A minimum of 1-2 years Home Care experience, working in a clinical setting is a plus

• HHAeXchangeexperience required

• Experience andproficiencyin navigating electronic health record (EHR) systems

• High School Diploma or equivalent required;with a minimum of two years of administrative experience in a healthcare setting

• Strong working experience usingMicrosoft Office Suite, including Excel, Word, and Outlook

Qualifications

• BilingualproficiencyinEnglish andSpanishispreferred

• Must be extremely detailed orientatedtoensure accuracyin addressingclientneeds, resolveissues,and create a positive experience.

• Must havea high levelof customer service,patienceandproblem-solving skills.

• Strong interpersonal and communication skills to foster collaboration across departments.

• Musthavethe abilityto prioritize worktasks and responsibilitiesto get things done effectively.

We offer the Ultimate employee perks (literally)!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!\

Why Choose Us?

At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement!

At Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace.

Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law.

Ultimate Care does not accept resumes from unsolicited search firms nor recruiters.