{Homebased} Grants Research Administrator (Post-Award)

Actalent; Philadelphia (Philadelphia County); Remote; USD 84,071,000 - 110,117,000; Full time

Job summary

Actalent is seeking a Grants Research Consultant (Post-Award) to manage post-award finances for oncology clinical trials. This fully remote, full-time position oversees ~40 active studies across thoracic, head & neck, and sarcoma portfolios with responsibility for budgets, invoicing, and financial reporting.

The role requires a BS degree and CTMS experience; East Coast residency is preferred. The position offers remote collaboration with study teams and sponsors.

Qualifications

• 2+ years of experience supporting industry-funded, post-award clinical research studies.
• Understanding of basic accounting and bookkeeping principles, including debits, credits, revenue, expenses, and reconciliations.
• Bachelor's degree required.
• Experience using a Clinical Trial Management System (CTMS).
• East Coast residency required.

Responsibilities

• Manage study finances in accordance with budgets and payment schedules.
• Create, submit, and track sponsor invoices to ensure billing accuracy and timely payment collection.
• Capture and maintain accurate financial data for study teams.
• Coordinate with sponsors, CROs, study teams, and Accounts Receivable to support financial management of clinical trials.
• Run, analyze, and present financial and budget reports.
• Review and develop understanding of executed study budgets and payment schedules.
• Manage patient reimbursement processes and monitor charging of patient care expenses.
• Invoice, collect, deposit, and reconcile study revenue according to contractual terms.
• Follow up on outstanding invoices to ensure timely payment.
• Manage overdrafts and financial discrepancies.
• Ensure proper transfer of Clinical Research Unit Management Fees to infrastructure accounts.
• Close out studies in compliance with School of Medicine policies and sponsor requirements.
• Manage residual fund transfers in accordance with guidelines.
• Work with study teams to align funding sources with staff effort allocations.
• Monitor proposal and contract status, advising PIs on requirements and deadlines.
• Reconcile monthly budget reports and identify corrections or adjustments.
• Monitor compliance with sponsor, agency, and University reporting requirements.
• Maintain financial documentation per retention policies.

Skills

Post-award finance

CTMS experience

Budgeting & invoicing

Oncology trials

East Coast resident

Education

Bachelor's degree

Tools

CTMS

SAP

Job description

Job Title: Grants Research Consultant (Post-Award)

{Homebased/100% Remote}

Job Description

The consultant will dedicate their full-time efforts to supporting post-award financial management for complex, industry-funded oncology clinical trials. This role involves managing financial aspects of approximately 40 active studies across thoracic, head & neck, and sarcoma oncology portfolios.

Responsibilities

• Manage study finances in accordance with executed budgets and payment schedules.
• Create, submit, and track sponsor invoices to ensure billing accuracy, compliance, and timely payment collection.
• Capture and maintain accurate financial data for study teams.
• Coordinate with sponsors, CROs, study teams, and Accounts Receivable to support financial management of clinical trials.
• Run, analyze, and present financial and budget reports.
• Review and develop a full understanding of executed study budgets and payment schedules.
• Manage patient reimbursement processes and monitor appropriate charging of patient care expenses.
• Invoice, collect, deposit, and reconcile study revenue according to contractual payment terms.
• Follow up on outstanding invoices to ensure timely payment.
• Manage overdrafts and financial discrepancies.
• Ensure proper transfer of Clinical Research Unit Management Fees to applicable research infrastructure accounts.
• Close out studies in compliance with School of Medicine policies and sponsor requirements.
• Manage residual fund transfers in accordance with departmental and School of Medicine guidelines.
• Work closely with study teams to align funding sources with faculty and study staff effort allocations.
• Monitor proposal and contract status, advising PIs on key requirements and deadlines.
• Reconcile monthly budget reports and identify needed corrections or adjustments.
• Monitor compliance with sponsor, agency, and University reporting requirements.
• Maintain financial documentation in accordance with institutional record retention policies.

Essential Skills

• 2+ years of experience supporting industry-funded, post-award clinical research studies.
• Understanding of basic accounting and bookkeeping principles, including debits, credits, revenue, expenses, and reconciliations.
• Bachelor's degree required.
• Experience using a Clinical Trial Management System (CTMS).
• Must reside on the East Coast.

Additional Skills & Qualifications

• Oncology clinical research experience.
• Experience using the person's system and SAP.
• Familiarity with academic medical center research environments.
• Strong post-award oncology research finance background.
• Comfortable managing large study portfolios independently.
• Demonstrated experience with sponsor invoicing, study budgets, and financial reporting.

Work Environment

This position is 100% remote with standard working hours from Monday to Friday, 8:00 AM - 5:00 PM. The role offers the opportunity to be part of a team driving innovative clinical research programs, providing exposure to high-profile oncology research and collaboration with leading investigators.

Job Type & Location

This is a Contract position based out of Philadelphia, PA.

Pay And Benefits

The pay range for this position is $29.34 - $38.43/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.