Home Program Services Coordinator Full Time Days

Nwkidney; White Center (WA); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision plans

401(k) retirement plan

Disability insurance

Life & AD&D

Tuition reimbursement

Employee assistance program

Flexible spending & health savings

Transit benefits

Paid time off

Paid sick time

Job summary

Northwest Kidney Centers is seeking a full-time Home Program Services Coordinator for Yesler Kidney Center. The role entails essential administration across home dialysis facilities, handling intake calls, patient scheduling, and coordinating medical records and supplies. Proficiency in Microsoft Office and EMR systems is required.

The position supports patient communications, travel coordination, and inventory management, with a focus on efficient center operations and patient experience.

Qualifications

• High school graduate level training or equivalent.
• About 1 year of medical reception experience.
• Excellent communication and public contact skills.
• Proficiency in Microsoft Office Suite and standard office equipment.

Responsibilities

• Plan and coordinate day-to-day workload with supervision.
• Handle intake calls and triage as needed.
• Schedule patients for services and clinics.
• Perform medical reception duties and prepare patient forms.
• Enter and track data in the EMR and related systems.
• Coordinate patient travel and inventory needs.
• Maintain appointment scheduling programs and assist orientation of new staff.

Skills

Microsoft Office

Medical reception

Public contacts

Communication skills

Education

High school diploma

Tools

EMR systems

Scheduling software

Materials management software

Laboratory portal

Job description

Pay Range: $23.17 - $28.49 - $36.44

Northwest Kidney Centers seeks a full-time Home Program Services Coordinator to join the Yesler Kidney Center.

Schedule: 1.0 FTE, 40 hours/week, 5 x 8‑hour shifts, Days (8:00am-4:30pm), Monday-Friday

Purpose:

The Home Program Coordinator is responsible to the Home Programs Manager for essential administration tasks across multiple home dialysis facilities. These tasks include answering and triaging phone calls, scheduling patients, medical reception duties, office services, obtaining and uploading all medical records, maintaining electronic patient charts, and unit supply ordering and stocking. The position is also responsible for communications and electronic correspondence with patients, laboratories, physicians, hospitals and other persons or organizations to coordinate collection of patient treatment logs, location of treatments, medications, and other medical supplies for inventory control and billing purposes. The Home Program Coordinator fosters meaningful patient experiences by answering patient and family inquiries both telephonically and in‑person, assisting with travel needs and correspondence, and escorting patients between the main entry and home exam rooms, when needed. Must be proficient in the Microsoft Office Suite, able to operate necessary office equipment and utilize additional computer software including internal and external electronic medical record systems, materials management information systems, scheduling software, and laboratory portal.

Qualifications:

The Home Programs Services Coordinator should have the equivalent of high school graduate level training and the equivalent of one‑year previous medical reception experience with responsibilities for public contacts and use of medical terminology. General office skills and experience with Microsoft Office products. Excellent communications skills are required.

Job Duties:

• Plans and arranges day‑to‑day workload with supervisory and/or other personnel and facilitates center/unit operations.
• Responsible for all intake calls and triaging calls as necessary.
• Responsible for scheduling of patients for services, clinics, urgent needs.
• Responsible for medical reception activities, facilitating day‑to‑day functions, and appointments, and preparing patient forms and letters on schedule as requested. These plans are based on established procedures and practices.
• Monitors patient treatment venues (hospital, home, in‑center) and notes this information into the EMR.
• Assists/tracks coordination of surveys of patient’s home, scheduling of electrical and plumbing alterations at homes, monitoring of home equipment and home supply inventory.
• Coordinates patient portal registration and access as needed.
• Assists in transporting patients from the front door to the unit and back to the front door as needed
• Completes reports/audits as requested by Home Leadership, i.e., monthly audit reports, QAPI prep reports, daily charges, etc.
• Monitors patient travel and assists in coordination of vendor deliveries for patient travel as well as coordinating loan of NKC travel cases.
• Assists in coordination/tracking/ordering/stocking of unit & patient inventory supplies and assists in communication for supply delivery.
• Maintains PD/HH Appointment scheduling program.
• Helps to orient new employees to the Peritoneal and Home Hemodialysis department.
• Provides office and other designated services such as data entry and filing, restocks medical supplies and distributes department mail.
• Operates all office equipment such as telephones, computers, fax machines, copiers and all software used in the department.
• Tracks hospitalizations/EDIE’s/medical record requests.
• Monitors completion of POC’s and other medical documentation.
• Performs other duties and responsibilities as may be required.

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Benefit

Benefit offerings for eligible employees (.6-1.0 FTE):

• Choice of 3 medical insurance plans:Premera Blue Cross (HDHP, Low Option PPO, High Option PPO)
• Delta Dental& Vision Services Plan
• 401 Retirement Plan, Employer Match dollar for dollar up to 4% of your wages and an additional 1% Discretionary Match
• Disability benefits: Short-term & Long-term Plans
• Life & AD&D Plans
• Tuition Reimbursement of up to $4,000 annually
• Employee Assistance Program
• Employee Scholarship Program
• Flexible Spending & Health Savings Accounts
• 100% employer subsidized Commute/Transit Benefits available
• Paid Time Off (PTO) includes personal time off and holidays. Employees may earn up to 192 hours of PTO in their first year.
• Paid Sick Time (PST) - Employees will earn 1 hour for every 30 eligible hours of work.

Founded in 1962 as the world’s first outpatient dialysis provider, Northwest Kidney Centers operates 19 dialysis clinics across the Puget Sound region in addition to hospital‑based services and a large home‑based dialysis program. We are a not‑for‑profit, community‑based organization and consistently rank among the top dialysis providers in the United States in quality of care, patient outcomes and transplant rates.

At Northwest Kidney Centers, teamwork, integrity, respect, excellence and stewardship guide our approach to how we work. We differentiate ourselves by our patient centered approach and active commitment to advancing kidney research and dialysis innovation. Key to our success is the compassion and expertise of our dedicated team of staff that care for those we serve.

Equal Employment Opportunity
Northwest Kidney Center is an equal employment opportunity employer. Every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. NKC will not engage in or tolerate any discrimination in the workplace prohibited by local, state, or federal law. Specifically, no employee will be discriminated against on the basis of their race (including physical characteristics historically associated with race, such as hairstyle or hair type), sex/gender, religion/creed, pregnancy, age, physical or mental disability, marital status, national origin, citizenship, immigration status, genetics/genetic markers, military or veteran status, sexual orientation, including gender expression or identity, actual or perceived victims of domestic violence, sexual assault, or stalking, or any other characteristic protected by applicable federal, state or local law.

Preboarding Requirements

At Northwest Kidney Centers, we are committed to maintaining a safe work environment for all employees and patients. As part of our hiring process, we conduct pre‑employment background checks, drug screenings (we do not test for THC), and employee health screenings. Employment with NKC is contingent upon successful completion of these requirements.

These checks ensure we are following regulatory requirements and uphold our standards of safety, excellence, stewardship, and integrity. We value transparency and respect your privacy; any information obtained during these screenings will be handled with the utmost confidentiality. Should you have any questions regarding this process, please feel free to reach out to our People Team.

Please note:

To protect our vulnerable patient population and our workforce, NKC strongly encourages all staff to receive the COVID‑19 vaccine.