Home Health Business Office Coordinator

Providence at Home with Compassus; Mission Viejo (CA); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Competitive pay

Flexible time off

Tuition reimbursement

Wellness programs

Job summary

Providence at Home with Compassus seeks a Home Health Business Office Coordinator to model our core values and manage the business office for the program, including billing, payroll, and administrative quality improvement.

The role emphasizes cross-department communications, onboarding new staff, maintaining records, and ensuring timely invoicing to support financial goals while promoting our mission of compassionate, patient-centered care.

Qualifications

• High school diploma or GED is required.
• Associate or Bachelor’s degree is preferred.
• Experience in insurance and Medicare/Medicaid is preferred.
• Experience in office management is helpful.

Responsibilities

• Facilitates communications between departments and team members.
• Trains new users on EMR and ensures timely entries and reporting.
• Maintains updated financial records including accounts payable and deposits.
• Pulls billing batches at least once a month.
• Ensures invoices are approved by ED and sent promptly to maximize discounts and avoid late charges.
• Maintains billing records for pharmacy and medical supplies as directed.
• Orders office supplies and equipment as directed.
• Oversees onboarding processes for new team members (Payroll, HRIS, benefits).
• Creates confidential personnel files and audit records.
• Tracks licenses and insurance through personnel file audits.
• Processes payroll according to company procedures.
• Serves as liaison between team, HR, Payroll, and recruiters.

Skills

Mathematical Skills

Language Skills

Other Skills and Abilities

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Insurance & Medicare/Medicaid experience preferred

Office management experience helpful

Tools

EMR system

Job description

Position Summary

The Home Health Business Office Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Home Health Business Office Coordinator is accountable for the planning, coordination, and management of the business office as well as related operational activities of the program in accordance with home health policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement.

Company

Providence at Home with Compassus

Position Summary

The Home Health Business Office Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Home Health Business Office Coordinator is accountable for the planning, coordination, and management of the business office as well as related operational activities of the program in accordance with home health policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement.

Position Specific Responsibilities

• Facilitates communications between departments and team members.
• Trains new users on EMR, troubleshoots when users experience difficulty with the system, ensures that necessary entries are made and reporting is done on a timely basis.
• Assists in maintaining updated financial records, including accounts payable, deposits, contributions, etc.
• Pulls billing batches at least once a month.
• Ensures that ED has signed off on invoices before sending to Accounts Payable and that invoices are sent on a timely basis to take advantage of discounts and avoid late charges.
• Maintains records and ensures accuracy of billing for pharmacy, medical supplies, etc., as directed.
• Orders office supplies, forms, collateral materials, logo wear, and medical supplies and equipment as directed.
• Ensures that new team members complete all necessary on-boarding processes, including paperwork for Payroll and personnel file, orientation, photo for identification badge, and other training as needed.
• Creates and maintains confidential records, such as the program's personnel files, Candidate Information Sheets, and Employment Applications.
• Follows Records Retention policy for processing terminated personnel files.
• Tracks and ensures the updating of team member's professional licenses, automobile insurance, in-service training, contract renewals, and physician licenses through personnel file audit policy.
• Processes payroll according to Company procedures.
• Serves as communications liaison between team members and candidates/applicants and the Human Resources and Payroll staff to facilitate recruiting, on-boarding, payroll, HRIS, benefits, etc. (The intent is for department/functional leaders to respond to team member's questions, rather than for the Business Office Coordinator to try to answer specific, technical questions.)
• Initiates personnel requisition, provides application and background release forms to recruiter, and communicates candidate status to hiring supervisor.
• Monitors and reports on quality indicators.
• Maintains documentation, gathers data, and generates reports related to Performance Improvement Projects.
• Monitors and maintains master calendar of program-specific activities required by regulatory agencies.
• Assists program in constant preparedness for regulatory review.
• Handles general maintenance of the facility.
• Maintains and serves as resource for troubleshooting on all office equipment.
• Maintains inventory records on program equipment.
• Records daily census and sends to leadership in a timely manner.
• Records and maintains minutes of staff meetings.
• Performs other duties as assigned.

Education And/or Experience

• High school diploma or GED required.
• Associate or Bachelor's degree preferred.
• Experience in insurance and Medicare/Medicaid preferred.
• Experience in office management helpful.

Skills

• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from leaders, team members, investors, and external parties. Strong written and verbal communications.
• Other Skills and Abilities: Strong organizational and time management skills. Demonstrated leadership skills with the ability to move into a people manager position in a relatively short period of time, if needed. Approachable and an effective communicator. Strong initiative and ability to work in a self-directed environment. Must be able to work a flexible schedule to include nights and weekends. Ability to understand, read, write and speak English. Articulates and embraces integrated healthcare at home philosophy.

Physical Demands and Work Environment

The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. This description provides a general overview and may vary by role and department, capturing the nuanced demands and conditions inherent to positions in our organization.

Compensation range: $22.00-$34.00

At Providence at Home with Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Build a Rewarding Career with Compassus

At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others.

Your Career Journey Matters

We're dedicated to helping you grow and succeed. Whether you’re pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.

The Compassus Advantage

• Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.
• Career Development: Access leadership pathways, mentorship, and personalized professional development.
• Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
• Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.
• Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
• A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion.

Ready to Join?

At Compassus, your career is more than a job-it’s an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.