Business Office Coordinator

Providence at Home with Compassus; Burbank (CA); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Competitive pay

Flexible time off

Tuition reimbursement

Wellness programs

Job summary

Providence at Home with Compassus is seeking a Business Office Coordinator to oversee the program’s business office, including billing, payroll, and quality improvement. This role supports Compassus values and fosters positive relationships across departments and with external stakeholders.

You will coordinate with HR and finance, maintain financial records, and ensure compliance with regulatory requirements while facilitating onboarding and staff training.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Experience with insurance and Medicare/Medicaid billing and reimbursement is preferred.
• Office management experience is helpful.

Responsibilities

• Facilitates communications between departments to ensure appropriate subject matter experts participate in problem-solving.
• Provides back-office training support.
• Aligns clinical team with appropriate training and onboarding tools.
• Troubleshoots user issues with applications.
• Maintains updated financial records including accounts payable and deposits.
• Coordinates donations and memorials per policy.
• Pre-billing batches are pulled and audited weekly.
• Submits invoices to Docuphase and ensures timely payment to maximize discounts.
• Manages payroll processing and HRIS data in Workday.
• Acts as HR liaison for onboarding and payroll coordination.
• Maintains program equipment inventory and records.
• Ensures compliance with Records Retention policy.

Skills

Communication

Attention to detail

Teamwork

Problem solving

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Workday

Docuphase

Cerner

Promise Point

Job description

Position Summary

The Business Office Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Business Office Coordinator is accountable for the planning, coordination, and management of the business office as well as related operational activities of the program in accordance with hospice policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement.

Company

Providence at Home with Compassus

Position Summary

The Business Office Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Business Office Coordinator is accountable for the planning, coordination, and management of the business office as well as related operational activities of the program in accordance with hospice policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement.

Position Specific Responsibilities

• Facilitates communications between departments and team members in order to ensure the appropriate functional subject matter expert is part of problem-solving and solutions.
• Provides back office assistance with training.
• Aligns clinical team with appropriate training, such as Homecare Homebase, the Online Learning Hub (Modules) on Promise Point, or the Homework’s Manuals on iConnect for Cerner.
• Troubleshoots when users experience difficulty with the application.
• Assists in maintaining updated financial records, including accounts payable, deposits, donations, etc.
• Assists with documentation and coordination of donations and memorials per Compassus policy.
• Pulls and audits prebilling batches at least once a week.
• Submits invoices to Docuphase (Accounts Payable) and ensures invoices are sent on a timely basis to take advantage of discounts and avoid late charges.
• Submits claims to Hospice Area Executive of Operations (ACO) and assures that the ACO has signed off on claims before sending them to the appropriate accounts payable regional mailbox; sends claims a minimum of once per week.
• Serves as liaison with long-term care facilities’ billing departments.
• Maintains records and ensures accuracy of billing for pharmacy, medical supplies, etc., as directed.
• Orders office supplies, forms, collateral materials, logo wear, and medical supplies and equipment as directed.
• Enters and maintains confidential information in Workday.
• Ensures that new team members complete all necessary discipline-specific onboarding processes and orientation.
• Follows Records Retention policy for financial, clinical, personnel, and vendor/contract.
• Tracks, updates, and aids in compliance with colleague professional licenses, in-service training, contract renewals, and physician licenses within the HRIS.
• Processes payroll according to company procedures.
• Serves as HR Business Partner and liaisons between team members and candidates/applicants and the Human Resources and Payroll departments for onboarding, payroll, HRIS, benefits, etc.
• Maintains necessary information in Workday for contractors who don’t have self-service system ability to maintain their own (e.g., Medical Directors, Nurse Practitioners).
• Monitors and maintains a master calendar of program-specific activities required by regulatory agencies.
• Assists the program in constant preparedness for regulatory review including CHAPS and State Surveyors.
• Maintains and serves as a resource for troubleshooting on all office equipment.
• Maintains inventory records on program equipment.
• May act as the environmental officer for the Emergency Preparedness Plan.
• May record and maintain minutes of staff meetings, in-service, and attendance.
• Performs other duties as assigned.

Education And/or Experience

• High school diploma or GED required.
• Associate or Bachelor's degree preferred.
• Experience in insurance and Medicare/Medicaid billing and reimbursement preferred.
• Experience in office management helpful.

Physical Demands and Work Environment:

The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. This description provides a general overview and may vary by role and department, capturing the nuanced demands and conditions inherent to positions in our organization.

Pay Range: $22 - $34/ hour

At Providence at Home with Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Build a Rewarding Career with Compassus

At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others.

Your Career Journey Matters

We're dedicated to helping you grow and succeed. Whether you're pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.

The Compassus Advantage

• Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.
• Career Development: Access leadership pathways, mentorship, and personalized professional development.
• Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
• Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.
• Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
• A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion.