Holiday Production Assistant

Downtown Seattle; Seattle (WA); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Orca Card

Sick time accrual

Job summary

The Downtown Seattle Association (DSA) is hiring a part-time Events Assistant to support Holiday activations, including Tree Lighting, Carousel Operations, and Ice Skating Rink events. You will work with Public Realm Operations and Communications & Marketing teams to plan, promote, and execute activations in downtown Seattle.

Work involves onsite coordination, data collection for reporting, and promotional outreach.

Qualifications

• Strong customer service skills with the ability to engage with diverse members of the public.
• Ability to take direction and follow instructions.
• Strong written and verbal communication skills.
• Ability to interact professionally with clients and demonstrate good judgment.
• Highly organized and attentive to details with excellent follow-through.
• Ability to work occasional early morning, evenings, weekends, and holidays.
• Proficient with Microsoft Word, Outlook, PowerPoint and Excel.
• Marketing skills, with the ability to help with live social media posts a plus.

Responsibilities

• Assist in the planning and implementation of Downtown Holiday Activations and other public realm events and programming.
• Represent DSA at all activations as onsite point of contact for staff, production crews, sponsors, etc. to ensure smooth event and activity execution.
• Responsible for set up, staffing, and breakdown at each activation, depending on complexity.
• Conduct data collection (attendees, inventory) for reporting and presentations
• Coordinate communications with staff, production crews, sponsors to share information, changes, or updates.
• Distribute collateral and promotional materials at event venues and neighboring businesses
• Assist with updates to the organization’s websites, blog and social media outlets
• Assist with development and updating of community stakeholder lists
• Follow project timelines and ensure deliverables are on-time within budget
• Perform other related duties of a comparable level/type as assigned

Skills

Customer service

Written and verbal communication

Organization and detail orientation

Schedule flexibility

MS Office

Social media posting (live)

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Temporary, part-time; 20-30 hours per week

Schedule

November 17, 2026 – January 8, 2027

Schedule with vary depending on Event calendar.

Typical schedule will be Monday-Friday 11 a.m.- 4 p.m.

Flexible work hours and weekend availability preferred.

Overview

At the Downtown Seattle Association, our mission is to create a healthy, vibrant downtown for all. The Holiday activations play an important role in creating welcoming public spaces for all to enjoy.

Position Overview

This role will assist in the planning, promotion, and execution of Holiday activations, including Tree Lighting, Carousel Operations, Ice Skating Rink events, and other activations put on DSA/MID working closely with the Public Realm Operations and Communications & Marketing teams.

Duties and Tasks

• Assist in the planning and implementation of Downtown Holiday Activations and other public realm events and programming
• Represent DSA at all activations as onsite point of contact for staff, production crews, sponsors, etc. to ensure smooth event and activity execution
• Responsible for set up, staffing, and breakdown at each activation, depending on complexity.
• Conduct consistent and accurate data collection (attendees, equipment and material inventory, etc.) for reporting and presentations
• Carry out consistent communication with staff, production crews, sponsors, etc. to share information, change plans, cancellations, updates, etc.
• Conduct outreach and distribute collateral and promotional materials at event venues and neighboring businesses
• Assist with updates to the organization’s websites, blog and social media outlets
• Assist with the development and updating of community stakeholder lists as needed
• Follow project timelines and task lists. Ensure all deliverables are provided on-time and consistent with approved formats, within allotted hours and budget
• Perform other related duties of a comparable level/type as assigned

Minimum Qualifications

• Strong customer service skills with the ability to engage with diverse members of the public.
• Ability to take direction
• Strong written and verbal communication skills
• Ability to interact professionally with clients and demonstrate good judgment
• Highly organized and attentive to details with excellent follow-through
• Ability to work occasional early morning, evenings, weekends, and holidays
• Proficient with Microsoft Word, Outlook, PowerPoint and Excel
• Marketing skills, with the ability to help with live social media posts a plus.
• Willingness to be helpful and make a difference in our community.
• Knowledge of the downtown area and how to get around is a plus.

Requirements

Physical Demands and Work Environment

Work Environment – Working in parks and public spaces in downtown Seattle, outdoors in all weather conditions, with exposure to potentially hazardous waste/substances.

Physical Demands – Must be able to lift and transport up to 40 pounds. Ability to walk and stand for long periods of time.

DSA is committed to internal and market equity.

The hourly pay for this position is $22.14 per hour

To include Company paid: ORCA Card and sick time accrual based on Seattle sick and safe.

We recognize the value of the Downtown Seattle Association and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds, including members of the LGBTQIA+ community, and Black, Indigenous, and people of color (BIPOC)

Downtown Seattle Association is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, DSA does not discriminate based on genetic information in its employment related policies and practices, including coverage under its health benefits program.