HOA Community Manager ( New Development) - (CA)

Seabreeze Management Company, Inc.; Aliso Viejo (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

Seabreeze Management Company, Inc. seeks an experienced Community Manager in California to lead board relations and drive association goals. You will manage budgets, oversee vendor bidding, and ensure legal compliance while delivering outstanding client service across residential and commercial communities.

The role requires strong communication, project and budget management, and a professional demeanor. Experience with HOA governance is essential; CCAM, CMCA, or AMS is a plus.

Qualifications

• 3+ years in HOA, residential, city government or related management.
• Strong analytical, problem solving and creative thinking skills.
• Customer service-driven with client-facing experience.
• Excellent, effective and diplomatic verbal and written communication.
• Understanding of project management and budgets.
• Familiar with strategic goal development for associations.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• CCAM®, CMCA® and AMS® designations desirable.

Responsibilities

• Assist multiple Boards of Directors in developing and implementing the association's strategy.
• Maintain relationships with Boards, acting as liaison to the management company.
• Develop fiscal policies, review reports, and monitor budgets.
• Oversee bidding processes for third-party vendors.
• Monitor delinquencies and oversee collection efforts.
• Prepare annual budgets after analyzing prior expenditures.
• Manage legal issues and ensure compliance with governing documents.
• Prepare agendas, Board packages, and attend meetings including executive sessions.

Skills

Customer service-driven

Analytical problem solving

Verbal and written communication

Project management understanding

Budget management understanding

Strategic goal development

Diplomatic communication

Education

Two years’ front desk experience (residential/HOA/hotel)

Higher education or vocational hospitality training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Introduction

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

Description

Introduction

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. As an engaging, high-energy self-starter, the Community Manager embodies our motto through proactive leadership. With an emphasis on service, a Community Manager is organized and articulate and consistently puts the customer first.

By partnering with multiple Boards of Directors, the Community Manager must build longstanding relationships to assist in the development of goals for each Homeowner’s Associations. Then, the Community Manager will support the Boards of Directors in deploying the right strategic plans to meet those goals. All major community projects and issues will be managed by the Community Manager.

The Community Manager is equipped with industry expertise and comprehensive knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance and safety practices. Prior management experience as a portfolio manager is required and candidates must hold a CCAM® designation or CMCA®/AMS® designations.

Essential Duties And Responsibilities

• Assist multiple Boards of Directors in developing the overall operational strategy of their Association; implement the Boards’ goals; monitor and report status of implemented goals to the Boards.
• Maintain client relationships with the Boards by serving as a liaison between the Boards and the management company.
• Develop fiscal management policies and procedures that protect each assigned Association’s assets and help maintain property values, review financial reports, and adhere to budgets.
• Oversee the bidding process for third party vendors.
• Monitor homeowner assessment delinquencies and oversee collection efforts.
• Prepare the annual budget by analyzing prior expenditures and assessing new expenditure needs.
• Administer all legal issues as well as ensure Association policy and procedure adherence, compliance with governing documents or corporate and civil code, and state and federal obligations.
• Maintain all communications with the Boards; creating weekly/monthly reports and action item lists. Maintain past and current Association records and files relating to the operation and management of the Association.
• Prepare agendas and Board packages and attend all Board meetings, including Executive Session and General Session meetings.

Requirements

Knowledge, Skills and Experience

• 3+ years of experience in the industry, managing homeowner’s associations, city government, or related experience
• Strong analytical, problem solving and creative thinking skills
• Customer service-driven
• Excellent, effective, and diplomatic verbal and written communication skills
• Understanding of project management, budget management, and strategic goal development
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• CCAM® designation and/or CMCA® and AMS® designations desirable

Minimum Education

• Two years’ prior front desk in residential/HOA/hotel setting experience preferred
• Some higher education or vocational training specializing in the hospitality industry desired
• Good geographic knowledge of the surrounding area

Availability

Regular business hours and after regular business hours, as necessary.

Language Skills

The individual must have strong written communication skills, and the ability to communicate effectively with employees and clients at all levels of the organization, both verbally and in writing.

License/Permits/Certifications Required

Valid Driver’s License and State mandated vehicle insurance.

Work Environment

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact the People Strategy & Operations Team at [e-mail].