HOA Community Manager (CA)

Seabreeze Management Company; San Diego, Northern (CA, KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Accommodation for disabilities

Job summary

Seabreeze Management Company in Aliso Viejo, California, is seeking an experienced Community Manager to lead associations and boards. The role emphasizes proactive leadership, excellent service, and strong relationship-building with homeowners' associations.

You will manage budgets, reporting, vendor bids, and ensure compliance with CC&Rs and bylaws. CCAM, CMCA, or AMS desirably; 3+ years in HOA management; strong communication and Microsoft Office proficiency.

Qualifications

• 3+ years of experience in managing homeowner associations, city government, or related experience.
• Strong analytical, problem solving and creative thinking skills.
• Customer service-driven and client-focused.
• Excellent, effective, and diplomatic verbal and written communication skills.
• Understanding of project management, budget management, and strategic goal development.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Assist multiple Boards of Directors in developing the overall operational strategy of their Association; implement the Boards’ goals; monitor and report status of implemented goals to the Boards.
• Maintain client relationships with the Boards by serving as a liaison between the Boards and the management company.
• Develop fiscal management policies and procedures that protect each assigned Association’s assets and help maintain property values, review financial reports, and adhere to budgets.
• Oversee the bidding process for third party vendors.
• Monitor homeowner assessment delinquencies and oversee collection efforts.
• Prepare the annual budget by analyzing prior expenditures and assessing new expenditure needs.
• Administer all legal issues as well as ensure Association policy and procedure adherence, compliance with governing documents or corporate and civil code, and state and federal obligations.
• Maintain all communications with the Boards; creating weekly/monthly reports and action item lists. Maintain past and current Association records and files relating to the operation and management of the Association.
• Prepare agendas and Board packages and attend all Board meetings, including Executive Session and General Session meetings.

Skills

Industry experience

Analytical skills

Customer service

Communication skills

Project budgeting

MS Office

Education

CCAM/CMCA/AMS designation

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

Summary:

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. As an engaging, high-energy self-starter, the Community Manager embodies our motto through proactive leadership. With an emphasis on service, a Community Manager is organized and articulate and consistently puts the customer first.

By partnering with multiple Boards of Directors, the Community Manager must build longstanding relationships to assist in the development of goals for each Homeowner’s Associations. Then, the Community Manager will support the Boards of Directors in deploying the right strategic plans to meet those goals. All major community projects and issues will be managed by the Community Manager.

The Community Manager is equipped with industry expertise and comprehensive knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance and safety practices. Prior management experience as a portfolio manager is required and candidates must hold a CCAM® designation or CMCA®/AMS® designations.

Essential Duties and Responsibilities:

To perform this position successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist multiple Boards of Directors in developing the overall operational strategy of their Association; implement the Boards’ goals; monitor and report status of implemented goals to the Boards.


• Maintain client relationships with the Boards by serving as a liaison between the Boards and the management company.


• Develop fiscal management policies and procedures that protect each assigned Association’s assets and help maintain property values, review financial reports, and adhere to budgets.


• Oversee the bidding process for third party vendors.


• Monitor homeowner assessment delinquencies and oversee collection efforts.


• Prepare the annual budget by analyzing prior expenditures and assessing new expenditure needs.


• Administer all legal issues as well as ensure Association policy and procedure adherence, compliance with governing documents or corporate and civil code, and state and federal obligations.


• Maintain all communications with the Boards; creating weekly/monthly reports and action item lists. Maintain past and current Association records and files relating to the operation and management of the Association.


• Prepare agendas and Board packages and attend all Board meetings, including Executive Session and General Session meetings.

Requirements

Knowledge, Skills and Experience

• 3+ years of experience in the industry, managing homeowner’s associations, city government, or related experience


• Strong analytical, problem solving and creative thinking skills


• Customer service-driven


• Excellent, effective, and diplomatic verbal and written communication skills


• Understanding of project management, budget management, and strategic goal development


• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint


• CCAM® designation and/or CMCA® and AMS® designations desirable

License/Permits/Certifications Required:

• CCAM® designation and/or CMCA® and AMS® designations desirable

Availability:

8am - 5pm and must be available for evening Board meetings, as necessary.

Work Environment:

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Renee Lott at [phone].