HOA Community Manager (CA)

Seabreeze Management Company Inc; Aliso Viejo (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Seabreeze Management Company Inc. is seeking a proactive Community Manager in Aliso Viejo, CA. You will partner with multiple homeowner associations and boards to drive strategic plans, budgeting, and vendor management while upholding policies and CC&Rs.

The role emphasizes service, relationship building, and clear communication, requiring experience in portfolio management and relevant certifications. Regular business hours with some after-hours board meetings are expected.

Qualifications

• 3+ years of experience in HOA/property management or related field.
• Strong analytical, problem-solving and communication skills.
• Customer service-driven with the ability to work with multiple Boards of Directors.

Responsibilities

• Assist Boards of Directors in developing operational strategy and track goals.
• Maintain client relationships and serve as liaison between Boards and the management company.
• Develop fiscal policies and review budgets to protect assets and maintain property values.
• Oversee vendor bidding processes and monitor delinquencies and collections.
• Prepare annual budgets and ensure compliance with governing documents and codes.
• Maintain communications with Boards and prepare regular reports and meeting materials.
• Attend Board meetings and prepare agendas and packages, including executive sessions.

Skills

Customer service

Communication

Project management

Budget management

Analytical thinking

MS Office

Education

CCAM CMCA AMS designations desirable

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Description

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. As an engaging, high-energy self-starter, the Community Manager embodies our motto through proactive leadership. With an emphasis on service, a Community Manager is organized and articulate and consistently puts the customer first.

By partnering with multiple Boards of Directors, the Community Manager must build longstanding relationships to assist in the development of goals for each Homeowner’s Associations. Then, the Community Manager will support the Boards of Directors in deploying the right strategic plans to meet those goals. All major community projects and issues will be managed by the Community Manager.

The Community Manager is equipped with industry expertise and comprehensive knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance and safety practices. Prior management experience as a portfolio manager is required and candidates must hold a CCAM® designation or CMCA®/AMS® designations.

Essential Duties and Responsibilities

To perform this position successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist multiple Boards of Directors in developing the overall operational strategy of their Association; implement the Boards’ goals; monitor and report status of implemented goals to the Boards.


• Maintain client relationships with the Boards by serving as a liaison between the Boards and the management company.


• Develop fiscal management policies and procedures that protect each assigned Association’s assets and help maintain property values, review financial reports, and adhere to budgets.


• Oversee the bidding process for third party vendors.


• Monitor homeowner assessment delinquencies and oversee collection efforts.


• Prepare the annual budget by analyzing prior expenditures and assessing new expenditure needs.


• Administer all legal issues as well as ensure Association policy and procedure adherence, compliance with governing documents or corporate and civil code, and state and federal obligations.


• Maintain all communications with the Boards; creating weekly/monthly reports and action item lists. Maintain past and current Association records and files relating to the operation and management of the Association.


• Prepare agendas and Board packages and attend all Board meetings, including Executive Session and General Session meetings.

Requirements

Knowledge, Skills and Experience

• 3+ years of experience in the industry, managing homeowner’s associations, city government, or related experience


• Strong analytical, problem solving and creative thinking skills


• Customer service-driven


• Excellent, effective, and diplomatic verbal and written communication skills


• Understanding of project management, budget management, and strategic goal development


• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint


• CCAM® designation and/or CMCA® and AMS® designations desirable

License/Permits/Certifications Required

• CCAM® designation and/or CMCA® and AMS® designations desirable

Availability

Regular business hours and must be available for Board meetings after regular business hours, as necessary.

Work Environment

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact People Services & Operations Team at [e-mail].