HIRING SPECIALIST - 60061312

Florida; Tampa (FL); On-site; USD 40,000 - 44,000; Full time

Job summary

Department of Children and Families in Florida is seeking a Hiring Specialist to coordinate high-volume recruitment and full-cycle selection for the ESS program team. The role focuses on posting jobs, screening applicants, and generating reports while ensuring compliance.

Ideal candidates will have HR and data-management experience, proficiency in Microsoft Office, and willingness for local travel to job fairs. This is a full-time statewide role with a strong emphasis on outcomes and teamwork.

Qualifications

• Three years of professional experience in HR, administrative support, record or data management, project management, research, or training.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Must be able to lift and carry items up to 25 pounds as needed for file management, materials transport, or related tasks.

Responsibilities

• Monitor vacancies and manage internal movement processes.
• Create and review job postings and advertisements.
• Evaluate applications and determine eligibility.
• Send candidate pre-screening tests and interview tools.
• Maintain internal data systems and reports (e.g., open positions, time-to-fill).
• Engage in staffing activities and cross-functional projects.
• Perform additional duties as assigned.

Skills

Microsoft Office

HR experience

Administrative support

Education

Notary Public (preferred)

Tools

People First

Smartsheet

ServiceNow

MS Visio

Applicant Tracking System

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886936

Agency: Children and Families

Working Title: HIRING SPECIALIST - 60061312

Position Number:60061312

Salary: $40,320.81 - $43,680 annually. The DCF Salary Policy will apply.

Only current DCF employees are eligible to apply.

Working title: Hiring Specialist

Department of Children and Families

Work Schedule: Full-time, 40 hours/week

Some local travel is required to participant in job fairs and recruiting events.

DESCRIPTION

This position will be responsible for a high volume of coordination, full-cycle recruitment and selection activities for the Headquarters Economic Self Sufficiency (ESS) Program Recruitment Team, including positions identified for critical class titles. This position does not report directly to the Human Resources (HR) office.

DUTIES

• Monitor vacancies and manage internal movement processes.
• Create and review job postings and advertisements.
• Evaluate applications and determine eligibility.
• Send candidate pre-screening tests and interview tools.
• Maintain internal data systems and reports (e.g., open positions, time-to-fill).
• Engage in staffing activities and cross-functional projects.
• Perform additional duties as assigned.

MINIMUM QUALIFICATIONS

• Must be a current DCF employee.
• Three years of professional experience in HR, administrative support, record or data management, project management, research, or training.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Must be able to lift and carry items up to 25 pounds as needed for file management, materials transport, or related tasks.

PREFERRED QUALIFICATIONS

• Experience in recruitment, talent acquisition, job advertising, candidate screening, interviewing, and handling confidential information.
• Experience with People First, Smartsheet, ServiceNow, MS Visio, or an applicant tracking system.
• Current Notary Public or willingness to become one.

DESIRED TRAITS FOR APPLICANTS

• Strong relationship-building skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Able towork independently with minimal supervision
• Comfortable collaborating with a team

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida.
• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contribution (For more information, please click www.myfrs.com ).

Your People First Candidate Profile (application) must be completed in its entirety. Incomplete applications will not be considered.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• Cover Letters and resumes are encouraged.
• It is unacceptable to use the statement “See Resume” in place of entering work history

About Department of Children and Families:

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

• We hire only U.S. citizens and lawfully authorized alien workers.
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
• The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
• SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .
• BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any candidate being considered for employment must successfully complete a State and National criminal history check as a condition of employment,and alsobe screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.Employment may beterminatedbased on the background investigation results if the candidate begins employment before the background results are received, reviewed for any disqualifying offenses, and approved by the Department.Background investigations shall include, but not be limited to, fingerprinting for state and national criminal records check through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.Employees will beretainedin state and national RAP Back program, providing real-time arrest hit notifications.
• BENEFIT RECOVERY SCREENING: Candidates applying to positions in the Economic Self-Sufficiency Program will have a Benefit Recovery check completed before completing the hiring process.
  

If you experience problems applying online, please call the People First Service Center at [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.