HIRING SPECIALIST - 60053102

My Florida Families; Tallahassee (FL); On-site; USD 40,000 - 42,000; Full time

Job summary

The Florida Department of Children and Families is seeking a Hiring Specialist to coordinate recruitment activities within the SAMH program’s Business Operations Unit in Tallahassee. This role requires independent judgment, strong attention to detail, and the ability to work across sections with internal stakeholders.

Responsibilities include processing new hire packets, reviewing applications, coordinating interviews, and maintaining reporting on time-to-fill and vacancies.

Qualifications

• Knowledge of Department of Management Services Personnel Rules.
• Knowledge of People First.
• Proficient user of Microsoft Office Word, Excel, Power Point, Outlook and SharePoint.
• Skills in using communication principles and techniques to effectively convey information, orally and in writing.
• Skills in knowing how to find information and identifying essential information.
• Advanced skill and ability to perform basic arithmetical calculations.
• Skills in time management and organization.
• Ability to understand and apply applicable human resource rules, regulations, policies and procedures.
• Ability to use critical thinking to provide alternative approaches.
• Ability to produce written work products that display a high level of competence and job knowledge.
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
• Ability to plan, organize, and coordinate work assignments; and
• Ability to utilize problem-solving techniques.

Responsibilities

• Coordinate recruitment activities for the assigned geographical Facility Recruitment Team.
• Serve as the HR liaison, processing documents to HR including new hire packets, Request Personnel Actions, position descriptions, Classification Request Forms, etc.
• Monitor vacancies and manage internal movement, presenting plans to fill vacancies to hiring managers as it relates to internal movement of employees and the use of viable candidate pools.
• Send job postings to Statewide Advertising specialist; receive and review applications; evaluate applicants’ education, training and work experience; determine eligibility for appointment; and code applications accordingly for all assigned job classifications.
• Send automated pre-screening tests to eligible candidates; issue list of eligible candidates for interview and interview screening tools to interview panel.
• Assist with scheduling interviews through coordinating participation of a diverse interview panel and participates on the interview teams to ensure job requirements and expectations are clearly understood, and candidates are assessed against appropriate criteria.
• Maintain internal database to include, but not limited to, open position report, time to fill, and notification to the Statewide Advertising team for disposition of applicants.
• Actively participates in staffing related activities and engages in cross functional projects as assigned.
• Performs other related duties as required.

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Working Title: HIRING SPECIALIST - 60053102

Salary: $40,320.81 - $42,000.00 Annually

The Florida Department of Children and Families (DCF) isthe state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders .

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position serving as a Hiring Specialist within the Business Operations Unit. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Specific Duties and Responsibilities include:

• This position applies Human Resources’ Guiding Principles of Excellent service delivery and support to our customers; Enabling our employees to help the vulnerable; Empowering HR to be more innovative; Bringing organization and standardization to the entire Department.
• This is independent work in which the incumbent will be responsible for coordination of recruitment activities for the assigned geographical Facility Recruitment Team.
• The incumbent will act as the HR liaison, facilitating, communicating and submitting documents/requests to HR. i.e, new hire packets, Request Personnel Actions, position descriptions, Classification Request Forms, etc.
• Responsible for monitoring vacancies and managing internal movement process. Position is responsible for presenting plan to fill vacancy(ies) to hiring managers as it relates to internal movement of employees and the use of viable candidate pools.
• Responsible for sending job postings to Statewide Advertising specialist; receiving and reviewing employment applications; evaluating applicants’ education, training and work experience; determining eligibility for appointment; and coding applications accordingly for all assigned job classifications.
• Sends automated pre-screening tests to eligible candidates; Issues list of eligible candidates for interview and interview screening tools to interview panel.
• Assists with scheduling interviews through coordinating participation of a diverse interview panel and participates on the interview teams to ensure job requirements and expectations are clearly understood, and candidates are assessed against appropriate criteria.
• Maintains internal database to include, but not limited to, open position report, time to fill, and notification to the Statewide Advertising team for disposition of applicants.
• Actively participates in staffing related activities and engages in cross functional projects as assigned.
• Performs other related duties as required.

Knowledge, Skills and Abilities required for the position:

• Knowledge of Department of Management Services Personnel Rules.
• Knowledge of People First.
• Proficient user of Microsoft Office Word, Excel, Power Point, Outlook and SharePoint to query, interpret, prepare and report data.
• Skills in using communication principles and techniques to effectively convey information, orally and in writing.
• Skills in knowing how to find information and identifying essential information.
• Advanced skill and ability to perform basic arithmetical calculations.
• Skills in time management and organization.
• Ability to understand and apply applicable human resource rules, regulations, policies and procedures.
• Ability to use critical thinking to provide alternative approaches.
• Ability to produce written work products that display a high level of competence and job knowledge.
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
• Ability to plan, organize, and coordinate work assignments; and
• Ability to utilize problem-solving techniques.

Minimum Qualifications:

• A bachelor's degree from a college or university is preferred and one year of Human Resources or personnel related experience.
• A master's degree from a college or university can substitute for one year of the required experience.
• Professional experience as described above can substitute on a year-for-year basis for the preferred college education.
• Two years of experience using Microsoft Office Suites.
• Two years of experience writing formal business communications, including emails.
• Valid Driver’s License (Travelis required to attend off-site job fairs, interviews and meetings as needed).

Preference will be given to applicants who have:

• Currently employment with the State of Florida in a human resources or administrative position.

Candidate Profile (application) Requirements:

Candidate Profile (application) must be complete in its entirety.

• Work History - entered with the most recent/current listed first:
• Any and all State of Florida jobs
• Any and all Florida University jobs
• All periods of employment
• Periods of unemployment
• Gaps 3 months or more*
• Education
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or moremust be addressed– you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• If claiming Right to First Interview , candidateMUSTattach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

If you experience problems applying online, please call the People First Service Center at [phone].

Benefits of Working for the State of Florida:

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.

US CITIZEN REQUIREMENT

Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION

All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .

RETIREE NOTICE

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.