Hiring/Scheduling Manager

Orange-Grove-Center-Inc; Glenwood (TN); On-site; USD 25,000 - 28,000; Full time

Job summary

Orange-Grove-Center-Inc is seeking a Hiring/Scheduling Manager to coordinate recruitment, onboarding, and staff scheduling for the Residential Habilitation/Supported Living Department in Chattanooga, TN. The role ensures qualified staff are recruited, trained, and scheduled to meet residents’ needs.

The position emphasizes accurate record-keeping, coverage coordination, and collaboration with HR and department leadership to maintain staffing ratios, continuity of care, and workforce efficiency.

Qualifications

• High School Diploma required, some college coursework or a bachelor's degree preferred.
• Experience in staff supervision and employee recruitment required.
• Strong computer skills, including proficiency with spreadsheets and tracking systems.

Responsibilities

• Manage all HR processes related to posting positions, recruiting, interviewing, and hiring staff for the Res Hab/SL Department.
• Maintain an organized tracking system for applicants, including contact status, interview outcomes, hiring decisions, and length of employment.
• Ensure all HR and training requirements for Res Hab/SL employees are completed and properly documented.
• Monitor and assist with group home staffing schedules to ensure appropriate coverage and minimize overtime.
• Maintaining working knowledge of individuals serves to ensure staffing meets their needs.
• Ensure proper staffing ratios and compliance with state, federal, and organizational requirements
• Coordinate coverage for call-offs, vacancies, and emergency staffing needs
• Communication schedule changes promptly with employees and supervisors
• Track attendance, tardiness, and call-offs; elevate concerns as needed
• Collaborate with HR and leadership on staffing trends, shortages, and workforce planning
• Maintain scheduling systems and ensure accuracy of employee availability and assignments
• Assist with onboarding new hires by integrating them into schedules
• Perform other duties as assigned.

Skills

Staff supervision

Employee recruitment

Spreadsheet proficiency

Tracking systems

Education

High School Diploma

Some college coursework

Bachelor's degree preferred

Tools

Applicant tracking

Spreadsheets

Job description

Job Details

Job Location: Head Quarters - Chattanooga, TN 37404

Position Type: Full Time

Education Level: High School or Equivalent

Salary Range: $18.00 - $18.50

Job Shift: Morning

Job Category: Nonprofit - Social Services

Monday - Friday 8a-4p Flex

JOB SUMMARY

The Hiring/Scheduling Manager is responsible for coordinating and maintaining recruitment, hiring, onboarding, and staff scheduling functions within the Residential Habilitation/Supported Living Department. This position ensures that qualified staff are recruited, hired, trained, and appropriately scheduled to meet the needs of individuals served.

The Hiring/Scheduling Manager maintains accurate applicant and employee records, monitors staffing levels, coordinates coverage, and works collaboratively with supervisors, Human Resources, and department leadership to address staffing needs. This position plays a key role in ensuring continuity of care, compliance with required staffing ratios, efficient workforce utilization, and staff retention.

The Hiring/Scheduling Manager must maintain a working knowledge of the individuals served, and their specific support needs to ensure staffing assignments are appropriate. Additional duties may be assigned as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage all HR processes related to posting positions, recruiting, interviewing, and hiring staff for the Res Hab/SL Department.
• Maintain an organized tracking system for applicants, including contact status, interview outcomes, hiring decisions, and length of employment.
• Ensure all HR and training requirements for Res Hab/SL employees are completed and properly documented.
• Monitor and assist with group home staffing schedules to ensure appropriate coverage and minimize overtime.
• Maintaining working knowledge of individuals serves to ensure staffing meets their needs.
• Ensure proper staffing ratios and compliance with state, federal, and organizational requirements
• Coordinate coverage for call-offs, vacancies, and emergency staffing needs
• Communication schedule changes promptly with employees and supervisors
• Track attendance, tardiness, and call-offs; elevate concerns as needed
• Collaborate with HR and leadership on staffing trends, shortages, and workforce planning
• Maintain scheduling systems and ensure accuracy of employee availability and assignments
• Assist with onboarding new hires by integrating them into schedules
• Perform other duties as assigned.

Qualifications

• High School Diploma required, some college coursework or a bachelor's degree preferred.
• Experience in staff supervision and employee recruitment required.
• Strong computer skills, including proficiency with spreadsheets and tracking systems.

Job Requirements

• Successful completion of a Medication Administration Course
• Valid driver's license with F endorsement
• Ability to work a flexible schedule as needed

Physical Requirements

• Successful completion of a physical examination
• Ability to lift varying amounts of weight as required by job duties