Hiring Coordinator

Ymca-of-Metropolitan-Chicag; Naperville (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

YMCA of Metropolitan Chicago is seeking a Hiring Coordinator to support youth development programs in Naperville, IL. You will design recruitment strategies, coordinate interviews, and supervise onboarding, background checks, and compliance for new hires across programs with high turnover.

The role requires collaboration with Directors and HR, strong communication, and the ability to travel to program sites for hiring and onboarding activities. A 3+ year HR background is preferred.

Qualifications

• Associates degree in human resource management or equivalent.
• Minimum of 3 years of relevant work experience.
• Strong communication and interviewing skills; ability to evaluate candidates.

Responsibilities

• Develop recruitment strategies to reduce vacancy rates and turnover.
• Serve as lead hiring manager for open part-time and full-time positions.
• Ensure completion of new hire paperwork, background checks and onboarding processes.
• Collect staffing data and communicate program staffing status to management.

Skills

Interviewing

Communication

Time management

MS Office

Education

Associates degree in human resource management

Tools

Microsoft Excel

Microsoft Word

Job description

The Hiring Coordinator, in collaboration with Executive Directors, Program Directors and Human Resources, develops strategies and identifies tactics to address the hiring needs for youth development programs. Responsible for monitoring compliance with hiring and compliance requirements, including background checks, fingerprinting, training, certifications and educational requirements for current and future employees on selected teams. The Hiring Coordinator serves as the lead hiring manager for open part time positions that support programs with high turnover, ensuring that there is a pool of qualified applicants throughout the program year.Scope of Responsibilities:In collaboration with Executive Director, develop strategies and techniques to reduce vacancy rates and/ or turnover for youth development programsIn collaboration with Executive Director develop recruitment strategies to be implemented to ensure vacancies are filled and develop a pipeline of candidatesFacilitate communication with Program Directors, ensuring that staffing needs are clear, that strategies are executed in a timely manner and that the hiring/on boarding process is efficient and effectiveServe as the lead hiring manager for open part-time and full-time positions for programs that are prioritized for hiring due to persistent vacancies or high turnover. Develop and maintain a pool of qualified applicants and substitutes as needed. Ensure completion of new hire paperwork, background checks/fingerprinting, CANTS checks, etc. for employees hired into these rolesIn collaboration with program leadership, ensure all required training is completed and properly documented by youth development employees and that background check clearances are accurate and currentCollect staffing data to communicate the status of the employee base for selected programs, including progress in filling vacancies, training compliance, etc. Support program management in planning for staffing needs and the development of action plans to address persistent challengesCollaborate with Community Partners and Resources to promote open position and recruit for filling vacanciesChild Abuse Prevention - Support the YMCA’s commitment to child abuse prevention by:Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisorFollowing all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of childrenReporting any suspicious behavior and violation of policy and procedures to your supervisorCompleting all child abuse prevention training, as requiredRequirements:Associates degree in human resource management or equivalent, plus a minimum of 3 years of relevant work experience requiredStrong communication skills required, including experience conducting interviews and evaluating job applicants. Experience facilitating meetings and conducting presentations a plusExperience successfully managing both an ongoing process and discrete initiatives, particularly in a staff recruitment or staff management capacity, a plusMust demonstrate an ability to work independently in a fast paced, goal oriented environment. Excellent time management skills and the ability to meet tight deadlines a mustFamiliarity with the Microsoft Office suite, including intermediate level skills with Microsoft Excel and Microsoft Word required. Must also be able to quickly learn new systemsAbility to travel to program sites on a frequent basis to facilitate hiring and onboarding activities