Hiring Coordinator

ESS; Kingston (Luzerne County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

401(k)

PTO

Job summary

ESS hires coordinators to deliver top-tier service to applicants and partners with Account Managers to process large volumes of candidates for substitute teachers, paraprofessionals, and school staff in Luzerne Intermediate Unit.

Applicants move smoothly through the hiring pipeline, with logistics for interviews and trainings coordinated by the Hiring Coordinator. The role includes credentialing support, payroll data entry, and ensuring compliance with employment laws.

Qualifications

• Minimum of six months of HR/staffing experience.
• Knowledge of the onboarding process.
• Must interact well with others.
• Ability to prioritize and multi-task; strong communication and interpersonal skills.
• Proficient in Microsoft Office; comfortable learning new systems.
• Ability to work in a fast-paced environment; highly organized.

Responsibilities

• Provide exceptional quality service to new applicants throughout the hiring process.
• Move applicants through the hiring pipeline in a timely manner to accept assignments.
• Manage communication with candidates including interview logistics and training.
• Assist candidates with credentialing, clearances, and new hire paperwork.
• Enter new employee information into payroll systems (tax, direct deposit).
• Audit onboarding documents and guide candidates through credentialing.
• Provide administrative support to Recruiters and District Manager.
• Ensure compliance with federal and state employment laws.
• Collaborate with team to maintain excellent working relations.

Skills

HR onboarding

Communication skills

Multitasking

Microsoft Office

Interpersonal skills

Tools

Microsoft Office Suite

Payroll systems

Job description

At ESS our motto is, “Every day counts!” We take opportunities every day to grow and better our company as well as our employees.

OVERVIEW:

The Hiring Coordinator is responsible for providing excellent customer service to applicants while working closely with their Account Manager to process and hire a high volume of qualified substitute teachers, paraprofessionals, and school support staff within Luzerne Intermediate Unit.

Essential Duties & Responsibilities

• Provide exceptional quality service to new applicants throughout the hiring process.
• Move applicants through the hiring pipeline in a timely manner to be able to accept assignments within our systems.
• Manage communication with potential candidates including logistics of interviews and training sessions.
• Assist candidates in obtaining state and federal credentialing and clearances as well as any new hire paperwork needed.
• Enter new employee information into payroll systems, such as tax and direct deposit information.
• Audit all new hire documents and guide candidates through the credentialing process.
• Provide administrative support to the Recruiters and District Manager.
• Ensure compliance with related Federal and state employment eligibility requirements and employment laws.
• Work cooperatively with all members of the team; initiate and maintain excellent working relations.

Qualifications & Experience

• Minimum of six months of previous HR/staffing experience required.
• Knowledge of the overall onboarding process.
• Must interact well with others.
• Ability to prioritize and multi-task.Excellent communication skills, written skills, and interpersonal skills.
• Proficient in Microsoft Office systems and comfortable learning new systems.
• Ability to work in a fast-paced environment.
• High organizational skills.

Ess Advantages

• Health insurance (medical, dental, vision, disability, life insurance)
• 401(k)
• PTO (personal, sick, vacation, Volunteer time off, Mental health day)

About ESS & Employment Information

ESS specializes in placing qualified K–12 personnel in daily, long-term, and permanent school district positions, including substitute teachers, aides, and other school support staff. With more than 900 school district partners nationwide, ESS supports over 5.5 million students each day. Since 2000, ESS has helped improve student achievement while providing meaningful opportunities for passionate educators through flexible schedules, comprehensive training, benefits, and ongoing professional development. Learn more at ESS.com.

Physical Requirements & Work Environment:

Physical requirements may vary by assignment and location and may include sitting, standing, walking, and regular use of hands and arms. Close vision may be required for computer and detail-oriented work. Work is typically performed in a moderate-noise environment, such as an office or school setting.

Equal Opportunity & Employment Eligibility:

ESS is committed to fostering a diverse, inclusive, and respectful workplace where all employees can succeed. ESS is an Equal Opportunity Employer and E-Verify employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law. ESS does not participate in the Optional Practical Training (OPT) or STEM OPT extension programs and is unable to employ individuals whose work authorization is based solely on OPT or STEM OPT.

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