HIM Vital Stat Specialist 40D

Women & Infants Hospital; Providence (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

Women & Infants Hospital seeks a HIM Vital Statistics Specialist to complete and file birth and death certificates according to Rhode Island health guidelines. The role processes affidavits, ensures data accuracy and supports the State Bureau of Vital Records.

The candidate will assist hospital staff, master health information processes, and maintain confidentiality in a fast-paced environment. Notary eligibility and proficient typing are required.

Qualifications

• Associates Degree with appropriate clerical skills or at least three years equivalent experience in a healthcare environment.
• Knowledge of Medical Terminology, Word Processing and other computer applications.
• Notary Public in RI or eligible to become one.
• Typing minimum of 50 words per minute and ability to operate standard office equipment.

Responsibilities

• Ensures daily morning birth collection and distribution tasks are completed accurately.
• Ensures accuracy of all birth and death certificate information and processes certificates.
• Supports the State Bureau of Vital Records and hospital staff as needed.
• Acts as liaison between patients and the Rhode Island Department of Health, Division of Vital Records.
• Demonstrates proficiency with current software programs and willingness to learn new programs.

Skills

Interpersonal skills

Communication

Typing 50 wpm

English proficiency

Education

Associates Degree or equivalent healthcare experience

Tools

Health information systems

Office software

Job description

Job Summary

The HIM Vital Statistics Specialist completes and files birth and death certificates according to guidelines established by the Rhode Island Department of Health, Division of Vital Records. Processes, completes, and registers Voluntary Affidavits of Paternity. The incumbent ensures the accuracy of the information, processes certificates, and serves as a resource to the State Bureau of Vital Records. Assists external departments in processes of births, deaths and fetal deaths.

Duties & Responsibilities

• Ensures the daily morning birth collection and distribution job specific process is accomplished efficiently and accurately.
• Ensures the accuracy of all birth and death certificate information.
• Processes all birth and death certificates.
• Work with and support the State Bureau of Vital Records.
• Work with and support the State Bureau of Vital Records.
• Serves as liaison between the patient and Department of Health, Division of Vital Records.
• Provide assistance and support to hospital medical staff.
• Demonstrates expertise in using current software programs, and willingness to learn new programs.
• Provides support and assistance within the department.
• Participates in functions to achieve overall department goals and objectives.

Requirements

• Performs other job-related duties as required or directed.
• Associates Degree with appropriate clerical skills or at least three years equivalent experience in a healthcare environment. Must have knowledge of Medical Terminology, Word Processing and other computer applications.
• Knowledge/experience in health information applications preferred. Proficient knowledge of Laws and Regulations established by the State of RI Department of Health, Vital Records, in processing and registering all birth and death certificates preferred. Must be able to type a minimum of 50 words per minute and operate standard office equipment as necessary. Ability to work without constant supervision.
• Must have excellent interpersonal and communication skills and be proficient in the English language. Notary Public in the State of Rhode Island or eligible to become one. Must have flexibility to occasionally work additional, unscheduled hours, including holidays.

WIH Internal Posting Period: 7/29/26-8/7/26

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.