HIM Technician

Whitman Hospital and Medical Clinics; Town of Colfax (WI); On-site; USD 57,308,000 - 100,289,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan (403(b) & 457)

PTO

Job summary

Whitman Hospital and Medical Clinics is seeking an HIM Technician to manage patient charts, scan documents into the electronic medical record, and assist with release of information. The role includes receptionist duties and supporting department operations while safeguarding patient privacy under HIPAA guidelines.

Responsibilities include processing chart assembly, auditing for completeness, and coordinating with transcription services.

Qualifications

• High school diploma or equivalent is required.
• CPR certification within 30 days of hire and maintained.
• Ability to communicate effectively in verbal, written, and electronic forms.
• Ability to multitask with strong problem-solving and attention to detail.

Responsibilities

• Maintain patient chart types and scan documents into the EMR.
• Assist with Release of Information and ensure HIPAA compliance.
• Answer phones and provide receptionist support.
• Support office operations and patient information workflow.
• Prepare records for audits and maintain confidentiality.

Skills

Multitasking

Effective communication

Education

High school diploma or equivalent

CPR certification within 30 days

Tools

Meditech 6.1

Microsoft Office

Job description

Rewarding career. Competitive salary. Outstanding benefits.The HIM Technician is responsible for filing medical records, providing reception services for the department, assembling records and performing release of information functions. The Health Information Management Technician is expected to be flexible and take on other duties, as deemed necessary, to support department operations.STANDARD EXPECTATIONSPromotes a Positive Working EnvironmentConducts oneself in line with organization’s mission, values and standards of behavior.Accepts change and challenges with a positive attitude.Consistently adheres to organizational policy.Communicates EffectivelyBuilds relationships and works collaboratively with other staff.Provides timely operational updates to supervisor.Responds to communications in a timely manner.Performs Duties Efficiently and EffectivelyFollows procedures.Acts in compliance with applicable federal, state, and local regulations.Performs other duties as assigned.DUTIES & RESPONSIBILITIESGeneral DutiesMaintains all patient chart types.Scans documents into the electronic medical record.Analyzes charts for deficiencies.Ensures correct patient information is in each electronic record/paper chart.Scans patient information from internal and external sources into patients' permanent record.Maintains patient's privacy and confidentiality at all times; employ HIPAA guidelines.Answers incoming phone calls.Provides excellent customer service; employs AIDET principles.Verifies a percentage of scanned documents for accuracy as part of the quality assurance process.Maintains deficiency worklists.Facilitates communication for off-site Transcriptionists.Completes Tasks List within 7 days of date of assignment.Release of InformationVerifies that requests for record copies conform with hospital policies and federal HIPAA regulations.Copies patients’ charts, burn CDs, or upload records onto flash drives.Provides facility departments with patient information, as needed, in compliance with HIPAA regulations.Logs release of information requests into EHR for tracking purposes.Bills and collects fees for release of information based on hospital policy.Chart AssemblyAssembles, scans, and analyzes patient charts and external documents into the medical record.Reviews each chart for completeness, accuracy and compliance to hospital guidelines.Recognizes and report discrepancies in patient records to immediate supervisor.Office SupportPerforms receptionist duties such as the maintenance and stocking of supplies.Answers the door and the telephone and respond to customer requests.Reports Births to the Department of Health & correct errors with documentation.Maintains Death log.Gathers paperwork from around the facility for Medical record processing.Assists medical staff with questions and issues related to medical records to help them maintain accurate and complete documentation.Delivers folders to and from providers with deficiencies or queries each day.Prepares charts for audits including information redaction.QUALIFICATIONSRequiredHigh School Graduate or equivalent.General knowledge and competency with Microsoft Office products.CPR Certified within thirty (30) days of hire and maintained while employed.Ability to communicate effectively and professionally in verbal, written, and electronic forms of communication.Ability to multitask, with excellent problem-solving skills and attention to detail.PreferredPrevious experience in Health Information, general office, or related environments.Experience with Meditech 6.1, or other EHR.WORK ENVIRONMENT AND PHYSICAL DEMANDSThis position is primarily worked in an office environment. Primarily stationary with occasional standing, walking, lifting, reaching carrying, kneeling, bending, stooping, pushing and pulling of objects weighing up to 20lbs. The position requires continuous finger dexterity and fine manipulation.The employee must demonstrate the ability to perform the essential functions of the position, with or without reasonable accommodation.If you are looking for a rewarding career with a great team, you'll enjoy your career with us !POSITION DETAILSHours per week:40Employee Status:Regular Full TimeShift:Day Shift (United States of America)Pay Range:$20.00 - $35.00Actual pay offered will vary based on years of experience.EMPLOYEE BENEFITSOur benefit package includes medical, dental, vision, life insurance, and retirement options (403(b) & 457). Medical insurance coverage begins on day one and is available to both full time and part time employees. Additionally, employees receive discounts on medical services provided by Whitman Hospital and Medical Clinics. Differentials apply for evening, night, and weekend shifts. Our unique PTO plan enables employees to increase their accrual with each year of service!