HIM Specialist Sr

St Michael Medical Center; Bremerton (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

Virginia Mason Franciscan Health is seeking a Senior HIM Specialist to enhance health information management across the patient record lifecycle. You will lead complex workflows including document imaging, chart analysis, and data integrity resolution while ensuring HIPAA compliance in a fast-paced environment.

The role requires 1–3 years HIM experience and EMR/HIM application expertise, with a focus on accuracy, regulatory alignment, and collaboration with providers and stakeholders.

Qualifications

• 1-3 years HIM experience in acute care or healthcare setting or progress towards RHIT/RHIA.
• Experience with electronic medical record (EMR) systems and HIM applications required.
• High school graduate or GED at hire; ongoing professional education encouraged.

Responsibilities

• Perform advanced HIM functions including document imaging, indexing, and quality review.
• Analyze medical records for completeness and manage deficiencies per regulatory rules.
• Investigate and resolve data integrity issues and maintain Master Patient Index accuracy.
• Process and reconcile rejected orders and support provider completion workflows.
• Support release of information requests in compliance with standards and HIPAA.

Skills

HIM expertise

Independent judgment

Stakeholder communication

Education

RHIT/RHIA pursuit

Tools

EMR systems

HIM applications

Job description

Job Summary and Responsibilities

As our Senior HIM Specialist, you will perform advanced Health Information Management functions to support the integrity, accuracy, and availability of patient health records across the entire medical record lifecycle. In this role, you will independently manage complex workflows including document imaging, chart analysis, data integrity resolution, and record completion processes, serving as a resource within the HIM department. You'll ensure compliance with regulatory requirements, including HIPAA, while supporting providers and internal stakeholders in a fast-paced environment. To be successful in this role you will bring strong technical HIM expertise, sound independent judgment, and the ability to serve as a reliable resource for colleagues and stakeholders while working efficiently under pressure.

• Perform advanced HIM functions including document imaging (prep, scan, index, quality review)
• Analyze medical records for completeness; assign and manage deficiencies in accordance with regulatory requirements
• Investigate and resolve data integrity issues (e.g., duplicate or unlinked medical record numbers) and maintain Master Patient Index accuracy
• Process and reconcile rejected orders and support provider completion workflows
• Support and process release of information (ROI) requests in compliance with regulatory standards
• Ensure adherence to HIPAA and patient confidentiality requirements

Job Requirements

Required

• High School Graduate General Studies, upon hire or
• High School GED General Studies, upon hire and
• 1-3 years Minimum of 2 years of Health Information Management experience in an acute care or healthcare setting or progress towards a RHIT, RHIA or progress towards a healthcare or business college degree program with relevant related experience., upon hire and
• Experience with electronic medical record (EMR) systems and HIM applications required , upon hire

Preferred

• Associates Other Associates Degree in health-related field (RHIT) or completion of healthcare degree program (RHIA) preferred upon hire., upon hire and
• Experience with data integrity, chart analysis, and record completion workflows preferred, upon hire
• Registered Health Information Administrator, upon hire or
• Registered Health Information Technician, upon hire

Where You’ll Work

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.