HIM Specialist

Universal Hospital Services Inc.; Richmond (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Universal Health Services Atlantic Region Central Billing Office is seeking a dynamic HIM Specialist to review and prepare medical records for scanning, and to ensure accuracy of electronic charts.

You will scan batches, index documents, perform quality control, and generate daily error logs, supporting hospital revenue cycle.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 1-3 years healthcare experience preferred.
• 1-3 years medical records experience preferred.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Customer focused with strong attention to detail, able to multi-task, and strong 10 key data entry; excellent written and oral communication.

Responsibilities

• Reviews the paper medical chart and prepares it for the scanning process.
• Confirms medical documents have correct patient information, correct barcode stickers and are separated and batched properly for maximum productivity.
• Reconciles the paper charts prepped with the hospital discharge list and hospital census to verify receipt of all prepped charts and creation of the electronic chart.
• Scans batches of both medical records and/or loose pages to create or update the electronic chart.
• Manually indexes non standard documents to the correct encounter and document type.
• Determines the readiness of the documents for the QC process.
• Reviews the electronic medical record for verification against the paper record.
• Performs quality control and corrects any errors that occurred during the preparation, scanning and indexing of the medical charts.
• Generates error log and forwards to supervisor daily.
• Other duties as assigned

Skills

Attention to detail

Multi-tasking

Customer service

Written and verbal communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Job description

Responsibilities

Atlantic Region CBO:

The Atlantic Region Central Billing Office (“ARCBO”) or (“CBO”) provides business office services including billing, collections, cash posting, pre-access management, variance, and customer service to our affiliated Universal Health Services hospitals.

https://jobs.uhs.com/atlantic-region-cbo

The Atlantic Region CBO is seeking a dynamic and talented HIM Specialist.

The HIM Specialist is responsible for the review of medical records to prepare for the scanning process, the scanning of medical records and the review of all medical records/electronic charts for quality control.

Key Responsibilities include:

• Reviews the paper medical chart and prepares it for the scanning process
• Confirms medical documents have correct patient information, correct barcode stickers and are separated and batched properly for maximum productivity
• Reconciles the paper charts prepped with the hospital discharge list and hospital census to verify receipt of all prepped charts and creation of the electronic chart
• Scans batches of both medical records and/or loose pages to create of update the electronic chart
• Manually indexes non standard documents to the correct encounter and document type
• Determines the readiness of the documents for the QC process
• Reviews the electronic medical record for verification against the paper record
• Performs quality control and corrects any errors that occurred during the preparation, scanning and indexing of the medical charts
• Generates error log and forwards to supervisor daily
• Other duties as assigned

Benefit & Rewards Highlights:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services:

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500® corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies™ and in 2025, was listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

From Fortune, ©2025, 2026 Fortune Media IP Limited. All rights reserved. Used under license.

Qualifications

Position Requirements:

• High school diploma or equivalent. Bachelor's Degree preferred.
• 1-3 years healthcare experience preferred
• 1-3 years medical records experience preferred
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Customer focused both internally and externally, strong attention to detail, the ability to multi-task, strong 10 key data entry, and excellent written and oral communication skills are required.

EEO Statement:

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Avoid and Report Recruitment Scams:

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.