HIM Specialist

CommonSpirit Health; Prescott (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

CommonSpirit Health's YRMC affiliate seeks an HIM Specialist to manage patient health information with accuracy and confidentiality. You will retrieve, file, and organize records (physical/electronic), verify identities, and assist providers with access to records.

Primary duties include performing quality checks on scanned documents, updating demographics, and handling inquiries per privacy regulations. Strong attention to detail and good communication are essential.

Qualifications

• High school graduate or GED.
• 1 year of experience with medical records.
• 1 year of medical office experience.
• Preferred: 1 year in acute care HIM environment.
• Experience with EMR systems and Cerner is a plus.

Responsibilities

• Manage patient health information and medical records with accuracy and confidentiality.
• Retrieve, file, and organize records (physical/electronic) and handle information requests.
• Verify identities and assist providers with access to records.
• Perform quality checks on scanned documents and update demographics.
• Respond to inquiries per privacy regulations and review encounters for completeness.
• Process pended dictations and medical record messages for corrections.

Skills

Attention to detail

Organizational skills

HIPAA knowledge

Excellent communication

Education

Completion of HIM equivalent study course

Tools

Cerner Experience

EMR software

Job description

Job Summary and Responsibilities

As our HIM Specialist, you will manage patient health information and medical records, ensuring accuracy, compliance, and integrity for patient care.

Every day you will retrieve, file, and organize patient records (physical/electronic), ensuring completeness and confidentiality. You will be expected to process information requests, verify identities, assist providers with access, and conduct quality checks on scanned documents. Responsibilities include updating demographics, handling correspondence, and responding to inquiries per privacy regulations.

To be successful, you must demonstrate meticulous attention to detail, strong organizational skills, and proficiency in HIM systems/office software. Excellent communication and customer service, coupled with a deep understanding of HIPAA and HIM principles, are essential.

• Performs birth registration functions, collects and processes data necessary to meet the state requirements for registering newborns, stillbirths, and paternity assignment, as defined by procedures.


• Responsible for answering the phones and assisting customers in support of the HIM customer service efforts. Utilizes proper telephone etiquette to project a positive image by being clearly spoken, grammatically correct, cordial in tone, and conveying a helpful and polite attitude.


• Reviews each encounter for completeness and for incomplete or missing documentation and signatures. Identifies the responsible practitioner/physician and links the deficiencies to the appropriate physician/practitioner.


• Responds to formal requests for medical records from third parties, maintaining compliant actions and logging appropriately.


• Reviews pended dictations for actions, completion, and use in the EMR.


• Reviews and responds to medical record document messages from providers and staff for corrections.

Job Requirements

Required

• High School Graduate or GED


• One (1) year of experience working with medical records


• One (1) year of medical office experience

Preferred

• One (1) year of experience working with medical records in an acute care Health Information Management (HIM) environment


• Electronic Medical Record (EMR)experience


• Completion of a HIM equivalent study course


• Cerner Experience

Where You'll Work

Are you ready to join a healthcare family where your values align with ours? At Dignity Health – Yavapai Regional Medical Center (DH-YRMC), now a proud part of CommonSpirit Health, a not-for-profit integrated healthcare provider, our core mission guides every decision and every interaction.

Here, you'll discover more than just a job; you'll find rewarding career opportunities across a comprehensive network of inpatient and outpatient services. From a vibrant community hospital, YRMC has grown into a leading regional healthcare system.

Today, that means you could be making an impact at:

• Two state-of-the-art acute care hospitals


• A robust network of primary and specialty care clinics


• Modern outpatient health and wellness services


• Acclaimed cardiac diagnostic centers


• Advanced outpatient medical imaging facilities

Elevate your career without sacrificing your quality of life. As you grow with YRMC, you'll find the Prescott area isn't just a place to work – it's an inspiring community designed for living, thriving, and embracing the outdoors. Imagine a charming blend of bygone appeal and modern amenities, coupled with four distinct seasons and nearly year-round sunshine perfect for every adventure.

Say hello to a relaxed lifestyle that empowers you to prioritize both your professional growth and family time. YRMC extends this inviting spirit within our walls, fostering a strong sense of family, and belonging among our team members.

Come experience the exceptional quality of life that YRMC and Prescott offer. Work at the heart of #hellohumankindness and discover where your career and well-being truly connect.

* Dignity Health now offers an Education Benefit program for benefit‑eligible employees after 180 days. This program provides debt relief and student loan assistance to help you achieve your goals. Full‑time employees can receive up to $18,000 over five years, while part‑time employees can receive up to $9,000. Join our team at Dignity Health to take advantage of this amazing opportunity!