HIM Specialist

Chapters Health System, Inc.; Falls Church (VA); On-site; USD 28,000 - 39,000; Full time

Job summary

Capital Caring Health in Falls Church, VA seeks an HIM Specialist to manage admissions paperwork, medical records, and related documentation in a fast-paced healthcare setting.

You will supervise volunteers, assist with audits, and ensure records comply with HIPAA and internal policies; strong communication and organization are essential.

Experience with EMR systems and Microsoft Excel is expected, with attention to detail and collaboration across teams.

Qualifications

• At least 2 years of general office experience in a healthcare facility.
• Medical record experience preferred.
• High school diploma required; college coursework or degree preferred.
• Strong written and oral communication in English.

Responsibilities

• Assembles and scans admissions paperwork to establish medical records.
• Audits documents for timeliness and completeness; tracks signatures and orders.
• Keeps medical records complete within 30 days of discharge or death.
• Supervises volunteers in the HIM office and prepares materials for meetings.

Skills

Communication

Organization

Attention to detail

Teamwork

Customer service

Medical terminology

Education

High school diploma

College coursework or degree preferred

Tools

EMR systems

Excel

Microsoft Office

Job description

It's inspiring to work with a company where people truly BELIEVE in what they're doing!

When you become part of the Chapters Health Team, you'll realize it's more than a job. It's a mission. We're committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!

E SSENTIAL D UTIES & R ESPONSIBILITIES - W ITHIN THE PHILOSOPHY, OBJECTIVES AND POLICIES OF C APITAL C ARING H EALTH, CARRIES OUT THE FOLLOWING ESSENTIAL FUNCTIONS:

Quality Provision of Services:

Assists with the assembling and tracking of admissions paperwork to establish a medical record for each patient. Audits admission documents for timely and completeness to include, completion of Consents; Elections of Benefits; Certifications of Illness by the Attending physicians and Hospice Medical Directors; Letters of Medical Necessity; as properly signed and dated; and other documentation as required. Completes the tracking and timely processing of physician signatures on all Admit Orders, Physician Plans of Care and other orders; enters signature dates into the electronic medical record system on a timely basis, and monitors integrity of orders with signed copies scanned to the electronic medical record system. Completes the tracking and timely processing of medical records for discharged and deceased patients by concurrently auditing and notifying staff of any deficiencies. The medical records are to be audited and finalized within three weeks of discharge or death, as it is a requirement of Capital Caring Health that medical records are complete within 30 days. Completes the timely alphabetizing, collating, and scanning of all submitted paperwork into the medical records. Supervises the work of volunteers in the HIM office. Assists the HIM Supervisor to prepare paperwork for Team Meetings and for the Hospice Medical Directors as needed.

Organization/Regulatory Compliance:

Participates in keeping the medical records in an orderly and secure manner according to accepted standards of practice, (HIPAA Security and Privacy Rules). Completes all requests for information following policies and procedures, per HIPAA regulations. Participates in quality improvement, assurance, and compliance activities for audits, surveys, and projects, as needed. Assists with medical record audits to assure accuracy and timeliness for Billing.

People/Communications:

Assists Clinical Staff with medical record reviews and requests Sends requests for copies of medical records for patients who were in Respite, Nursing Home, Contract beds.

Financial Stewardship:

1. Sends copies of all financial paperwork as required by Patient Accounts as requested.

Supervisory Responsibilities:

The HIM Specialist will supervise all applicable volunteers.

Experience Requirements

The HIM Specialist must have at least 2 years of general office experience in a healthcare facility. Medical Record experience is preferred.

Education Requirements

The HIM Specialist must have at least a high school diploma. College courses or a degree is preferred. Required Certificates and/or Licenses: N/A

Overall Skills:

The ability to demonstrate superlative oral and written communication skills, in English, as well as ability to organize and manage projects within defined timeframe and budget; work both independently and as part of a team; demonstrate excellent interpersonal and collaborative; demonstrate organizational skills with ability to delegate and follow up; manage multiple tasks and stressful situations with a positive attitude; demonstrate a strong work ethic and attention to detail; demonstrate basic knowledge of medical terminology.

Physical/Mental/Emotional Skills:

The ability to see, hear, grasp, lift, speak, sit and walk or otherwise perform essential functions with or without reasonable accommodations; demonstrate the mental and emotional ability to work with death/dying; demonstrate the maturity, customer service skills, and flexibility to work with individuals under stress; work in a fast paced and quickly changing environment; work under pressure and deadlines; effectively recognize and appreciate the diversity in the workplace; professionally manage confidential information.

Technological Skills:

The ability to demonstrate basic computer skills; work with electronical medical record systems; and work with Microsoft Office programs, specifically Excel.

Reasoning Ability:

The ability to apply common sense