HIM Records Technician

Chase Brexton Health Care; Baltimore (MD); On-site; USD 30,000 - 45,000; Full time

Job summary

A healthcare provider in Baltimore is seeking a HIM Records Technician to ensure the accessibility of patient health records. Responsibilities include performing quality checks, scanning, indexing clinical documentation, and managing patient records in compliance with HIPAA regulations. The ideal candidate will have a High School Diploma, experience in a healthcare environment, and strong interpersonal skills. This position offers a dynamic work environment focused on patient care and confidentiality.

Qualifications

• Must possess a High School Diploma or GED.
• One year of healthcare experience in an HIM Department.
• Experience with electronic patient records, medical terminology, scanning, and indexing.

Responsibilities

• Ensure availability and accessibility of patient health records.
• Perform quality checks and index clinical documentation.
• Manage patient records and respond to requests in compliance with HIPAA.

Skills

Interpersonal skills

Understanding of HIPAA and PHI

Navigational knowledge of electronic medical health applications

Time management skills

Written and verbal communication skills

Ability to maintain productivity and confidentiality

Teamwork

Education

High School Diploma or GED

Healthcare experience in an HIM Department

Tools

Electronic patient record systems

Scanning equipment

Fax and printing equipment

Job description

JOB SUMMARY

The HIM Records Technician ensures availability and accessibility of the patient health record. Performs quality checks, scans, and indexes clinical documentation into the Electronic Health Record (EHR). Prepares record requests. Assists with referral tracking to ensure that the referral loop is being closed. Responds to subpoena requests in conjunction with the compliance department.

Essential Duties and Responsibilities

Checking, Examining, and Recording

• Review and include two patient identifiers, track EHR referrals, scan/index to EHR, forward electronically to designee for review and signature.
• Review e-fax documents, forward to appropriate folder for indexing.
• Review index documents to patient's EHR as assigned.
• Review medical records for completeness, and file records in designated areas.
• Manage patient records, initiate and reply to patient records requests documents for billing and/or legal services, manage duplicate charts, update status changes for patients who are deceased or no longer with the organization, send and receive information via facsimile machine or email, comply with all laws pertaining to HIPAA regulations.

Workplace Computers and Equipment

• Fax, scan, print, files needed for patient care.

Communication

• Receive telephone requests (specific to processing routine release of information requests) and determine if records should be processed internally or externally.
• Receive telephone requests (specific to processing same day release of information requests) to the appropriate internal staff.
• Request/process incoming records requests.
• Submit requested ROI documentation to requestors.

Patient Focus

• Additional duties as necessary to meet the obligations of our clients.

Analytical and Critical Thinking

• Process urgent or same day release of information requests when appropriate.

Skills and Abilities

• Must possess excellent interpersonal skills.
• Basic understanding of HIPAA and PHI.
• Navigational knowledge of electronic medical health applications.
• Must have good time management skills, organized, self-motivated.
• Possess good written, verbal, and interpersonal communication skills.
• Maintain a high level of productivity and confidentiality.
• Work well in a team environment.

Education and/or Experience

• Required: Must possess a High School Diploma or GED.
• Required: One year of healthcare experience in an HIM Department, physician office, or medical environment.
• Required: Electronic patient record, medical terminology, scanning and indexing, computer experience.