HIM Clerk II

Kaleida Health; City of Olean (NY); On-site; USD 1,514,000 - 2,050,000; Full time

Job summary

Olean General Hospital is seeking a Health Information Clerk I to support the processing, maintenance, and imaging of electronic medical records in compliance with hospital, state, federal, and ISO standards.

The role involves responding to requests for protected health information, ensuring data integrity, scanning documents into the EMR, and coordinating with physicians to resolve incomplete or deficient records while participating in the Health Information Team and ongoing staff development.

Qualifications

• High school diploma or equivalent with related courses in typing, filing, and office methods.
• 6 months of hospital or medical office experience preferred; basic computer literacy required.
• Knowledge of Medical Terminology; ability to interpret incomplete records and run basic quality checks.

Responsibilities

• Process, maintain, and store electronic and paper medical records.
• Respond to and release protected health information per regulations.
• Review incomplete records and assign deficiencies.
• Communicate with physicians about deficient records.
• Scan documents into the EMR and verify image quality.
• Verify data integrity and proper disposal of paper records.
• Prepare birth certificates and paternity affidavits as needed.
• Participate in Health Information Team and staff development.

Skills

Typing

Filing

Office Software

Medical Terminology

Decision Making

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic Medical Records

Job description

It is a position for a Health Information Clerk 11 that supports the processing, maintenance, paper and electronic storage, retrieval, scanning and quality review of electronic medical records in accordance with hospital, state, federal, legal, and ISO standards. It involves responding to and release of protected health information in accordance with regulatory requirements, hospital policies and procedures and federal and state statutes to authorized parties. It maintains integrity of information through the electronic medical record while retrieving confidential patient information. It reviews and evaluates incomplete records and assigns deficiencies (both dictated and electronic signatures). It communicates to physicians and their offices regarding deficient and delinquent records. It prepares records for scanning, verifies patient identification on each page and analyzes for completeness. It scans documents into the electronic document management system and examines pages to ensure image quality and complete quality review indexing (assign form ID). It verifies data integrity. It ensures that paper record is disposed of properly. It prepares birth certificates, acquires appropriate signatures and files information. It prepares, properly executes and files paternity affidavits as necessary. It participates as a member of the Health Information Team along with participation in staff development.

Education and Credentials

High school graduate or equivalent with related courses in typing, filing, office methods and business required.

Experience

6 months of experience working within a hospital or medical office position preferred. Working knowledge of basic computer applications and Microsoft Office suite. Knowledge of Medical Terminology, independent judgment in making decisions which may require intense investigation and interpretation in making decisions.

Working Conditions

Department: OGH Health Information Management

Standard Hours Bi-Weekly: 75.00Weekend/Holiday Requirement: NoOn Call Required: NoWith Rotation: NoScheduled Work Hours: 800AM - 400PMWork Arrangement: OnsiteUnion Code: N35 - Non Union OGHRequisition ID#: 22837

Grade: OLH2Pay Frequency: Bi-WeeklySalary Range: $16.00 - $21.66*Wage will be determined based on factors such as candidate's experience, qualifications, internal equity, and any applicable collective bargaining agreement.

Olean General Hospitals mission is to advance the health of our community, and we believe our diversity, equity, and inclusion (DEI) strategic work is mission- critical for the good of our workforce and the community who need and depend on our care and services. We understand that racism and health inequities stand firmly in the way of advancing the health of our community, and Olean General Hospital envisions DEI as the pursuit of equity and restorative justice for every person. We will exemplify courage and accountability through both the professing and practice of our core values for our friends, colleagues, and community.

Olean General Hospital is committed to creating a culture of equity and inclusion where diversity is valued and celebrated!