High School Administrative Coordinator

Kamehameha Schools; Honolulu (HI); On-site; USD 68,282,000 - 91,635,000; Full time

Job summary

Kamehameha Schools is seeking an Administrative Coordinator to lead daily attendance tasks for the 9th & 10th grade unit at Kapalama Campus. The role supports multiple departments, manages schedules, handles correspondence, and assists with budgets and purchasing in a collaborative team.

Ideal candidates have at least a high school diploma, 3 years of administrative experience, strong organizational and communication skills, and the ability to work with confidential information.

Qualifications

• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of organizational competencies: accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Responsibilities

• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens incoming messages and correspondence.
• Provides information and responds to inquiries.
• Disseminates information internally.
• Handles documentation including typing of routine correspondence, transmitting, faxing and copying as needed.
• May assist with department budget, including purchase requisitions and reimbursements.
• Maintains confidential files, including HR, payroll, and student records.
• Coordinates travel and plans department events.
• Trains and backs up other administrative staff.
• Coordinates facility repair and liaises with vendors for resolution.

Skills

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Confidentiality

Train others

Office equipment handling

PC applications (Word, Excel, Power...

Customer service mindset

Education

High School Diploma/Equivalent

Tools

Microsoft Office

Student information systems

Job description

Job Posting Title

High School Administrative Coordinator Employee Type Temporary (Fixed Term) Recruiting Start Date 05-13-2026 Job Exempt? No Recruiting End Date Open Until Filled

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is seeking an Administrative Coordinator to lead daily attendance responsibilities for our 9th & 10th grade unit office at our Kapalama campus! We are looking for someone who has experience with supporting various needs of our students and families, is able to learn and utilize our online student information systems, and thrives in a vibrant and dynamic team-oriented environment! This position requires the ability to work on various tasks simultaneously while understanding and adhering to school policy and procedures around attendance. This is a temporary position for the 26-27 school year. Benefits are offered to employees who meet the applicable eligibility requirements.

Job Summary

Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities

• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens incoming messages and correspondence.
• Provides information and responds to inquires.
• Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
• Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
• May handle and coordinate all HR related processes and documentation for new hires.
• Communicates and provides information for visitors and outside sources.
• Coordinates and arranges travel and helps plan all aspects of department events.
• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.
• Trains and assists other administrative support staff.
• Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
• May serve as the central resources and file manager for all division correspond.

Position Requirements

Minimum Qualifications

• An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.
• Familiarity of KS organization including internal policies, procedures and practices.

Physical Requirements

Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

Equal Opportunity

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.

Please contact us at [e-mail] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.

Work Year Pay Range

Work Year Pay Range 23.83 - 31.98 Hourly Compensation and Benefits Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Kapalama Campus City, State Honolulu, Hawaii

Additional Locations

Kamehameha Schools offers a dynamic, innovative and collaborative work environment for growth-minded individuals who embrace culture and diversity. Deeply committed to shaping a thriving and vibrant future for Native Hawaiians, Kamehameha Schools aims at finding the right people for the right roles, who bring talent and passion to our mission. Our workforce is comprised of full- and part-time, on-call, and seasonal employees who work in various positions at locations across Hawaiʻi pae ʻāina (group of islands), including three K-12 campuses, 29 preschools, and other regional and support offices. Learn more about us at www.ksbe.edu/careers!