Hickory Campus Front Desk Receptionist

The Covenant School; Charlottesville (VA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Supportive school community

Opportunities for professional development

Job summary

The Covenant School in Charlottesville, Virginia, is seeking a Front Desk Receptionist to serve as a welcoming presence within the school. This role involves managing front desk operations, assisting students, families, and visitors with a focus on hospitality and support.

The ideal candidate will possess strong organizational and communication skills, reliably manage responsibilities, and demonstrate a commitment to the school's mission. Previous experience in similar roles is preferred.

Qualifications

• Mature Christian faith and personal witness required.
• Certified in medication administration; MAT certification to be completed post-employment.
• Previous experience as a receptionist or administrative assistant preferred.

Responsibilities

• Screen, welcome, and direct visitors in line with school protocols.
• Answer emails and phone calls in a service-oriented manner.
• Compile daily attendance data for grades 6-12.

Skills

Strong communication skills

Organizational skills

Ability to manage multiple responsibilities

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Google Suite applications

Job description

About the School

The Covenant School is an independent Christian Liberal Arts & Sciences school in Charlottesville, Virginia, serving students from Pre-K through Grade 12. We are a gospel-centered community of faith and learning committed to the formation of the whole person through a rich and humane education. Faculty and staff understand their work as a Christian vocation. They take personal responsibility for students’ intellectual, spiritual, and personal growth, and work together to cultivate a community of scholars in which students are known, supported, and appropriately challenged.

Position Overview

The Hickory Campus Front Desk Receptionist serves as a welcoming and steady presence within the daily life of the school. Often the first point of contact for students, families, and visitors, the receptionist extends hospitality while helping support the rhythms, communications, and operations that sustain the school day. Working closely with campus administration and fellow staff members, the receptionist helps create an environment that is orderly, attentive, and responsive to the needs of the Hickory Campus community.

We are seeking an individual who enjoys working in a dynamic school environment and who brings warmth, sound judgment, and attentiveness to daily interactions. The role requires strong communication and organizational skills, the ability to manage multiple responsibilities with care and flexibility, and a commitment to professionalism, discretion, and service. Applicants must relate well to adolescents and embrace the "noisy exuberance of their youth" with empathy and patience while helping maintain the structure and routines that support school life.

Primary Responsibilities

• Screen, welcome, and direct visitors, vendors, and parents in a way that is winsome and in accordance with school protocols
• Answer incoming emails and phone calls to the front desk in a service-oriented manner; forward calls, emails, and information as appropriate
• Catalog late student arrivals and coordinate early student dismissals
• Compile student attendance data each day for grades 6-12; generate and distribute the daily attendance report
• Mastery of school policies and organizational roles in order to communicate or direct concerns to the appropriate personnel
• Support the function of the Hickory school nurse, assisting with medication distribution as needed
• Support the administration in safety and emergency protocols, including intruder, Code ANA, severe weather, and fire alarm protocols/drills
• Work with faculty and administration to order and maintain workroom (e.g. copy paper) and classroom supplies
• Monitor functioning of campus photocopiers and serve as primary contact with copier service company
• Enter Hickory Campus purchase orders
• Use the intercom system to communicate messages to campus or to page students from classrooms as needed
• Program the campus bell system
• Assist fellow support staff members and administration in other tasks as needed/assigned

Qualifications

• A mature Christian faith and personal witness
• Bachelor’s degree preferred
• Certified in medication administration; MAT certification may be completed at the earliest opportunity after employment begins
• Previous experience as a receptionist, office manager/coordinator, administrative assistant, client relations specialist
• Demonstrated proficiency with information systems platforms and Google Suite applications
• High levels of professional presentation, decorum, discretion, and confidentiality
• Personal attributes of warmth, reliability, and flexibility
• Demonstrated ability to serve within a team and work collaboratively with and supportive of colleagues
• Commitment to Christian education and the mission of The Covenant School

Additional Information

We welcome candidates whose experiences and backgrounds enrich this shared work within a community shaped by a shared commitment to the school’s Christian mission and educational vision.

Location: Charlottesville, VA. The Covenant School is a non-denominational, private, Christian day school for Pre-Kindergarten through Grade 12. Students benefit from a challenging academic program, visual and performing arts, competitive athletics, and a wide selection of extracurricular activities.