HHS: Administrative Secretary 4 (Job ID# 4093)

HUNTINGTOWN HIGH SCHOOL; Huntingtown (MD); Vor Ort; USD 36.000 - 46.000; Vollzeit

Zusammenfassung

Huntingtown High School in Maryland is seeking an Administrative Secretary 4 to ensure smooth office operations. The role reports to the Principal and supports attendance, enrollment, payroll, and communications, with a 12-month calendar and 7-hour days.

Strong clerical skills and knowledge of school procedures are essential. The position requires a high school diploma or GED, secretarial training desirable, and typing ability at 50 wpm with clerical testing per district requirements.

Qualifikationen

• High school diploma or GED required.
• Business education training desirable.
• Typing speed of 50 wpm and clerical testing required.

Aufgaben

• Complies with school policies and procedures.
• Arrange appointments and conferences.
• Compose and type letters and other correspondence.
• Answer and screen telephone calls and visitors.
• Maintain attendance records and payroll-related documents.
• Process enrollments, transfers and withdrawals.
• Prepare requisitions for supplies and equipment and manage records.

Kenntnisse

Office procedures

Office equipment

School policies

Elementary bookkeeping

Secretarial testing

Interpersonal skills

Office protocol

Ausbildung

High school diploma

GED

Secretarial training desirable

Tools

General office software

Jobbeschreibung

HHS: Administrative Secretary 4 (Job ID# 4093)

Calvert County Public School District HUNTINGTOWN HIGH SCHOOL - Huntingtown, Maryland Open in Google Maps

This job is also posted in Calvert County Public Schools

Job Details

Job ID: 5980354
Application Deadline: Nov 11, 2026 11:59 PM (Eastern Standard Time)
Posted: Yesterday

Starting Date: Immediately

Job Description

CALVERT COUNTY PUBLIC SCHOOLS

Prince Frederick, Maryland 20678

November 3, 2026

POSITION

Administrative Secretary 4

LOCATION

Huntingtown High School

REPORTS TO

Principal

ANNUAL WORK SUMMARY

12 months per year, 245 days per year, 7 hours per day.

WAGE/PAY RATE

Scale 17: $26.15/hr - $33.21/hr

FLSA STATUS

Non-exempt

APPLICATION DEADLINE

November 11, 2026

EFFECTIVE START DATE

Immediate Vacancy

POSITION SUMMARY

To ensure the smooth and efficient operation of the school office so that the maximum positive impact on education of the children can be realized. In given school assignments, there may be a high degree of specialization.

EDUCATION, CERTIFICATION AND EXPERIENCE:

• High school diploma or general education development (GED) program certificate
• Business education training with secretarial experience desirable
• Ability to type accurately at a speed of not less than 50 correct words per minute and to pass the clerical test given by Calvert County Public Schools. Please contact Human Resources to request secreterial testing.

SPECIAL REQUIREMENTS:

None

KNOWLEDGE, ABILITIES AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

• Knowledge of basic office procedures and operation of office equipment and machines
• Knowledge of Calvert County Public Schools’ policies and procedures regarding schools
• Knowledge of elementary bookkeeping
• Basic working knowledge of various software programs to prepare and edit school documents
• Possesses interpersonal skills and knowledge of office protocol
• Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
• Demonstrated success in accomplishing tasks akin to those responsibilities listed below

ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES:

• Complies with Calvert County Public Schools’ policies and procedures regarding school business
• Arranges for appointments and conferences
• Composes and types letters and other correspondence
• Answers and places telephone calls
• Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room
• Maintains student attendance records and prepares related reports
• Processes student enrollments, transfers, and withdrawals
• Posts employee time records and prepares them for payroll
• Prepares requisitions for supplies and equipmentCompiles and prepares a variety of records, reports, memorandums, and other materials
• Maintains inventory as assigned
• Operates office machines
• Organizes and maintains office files and records
• Sorts and distributes interoffice and post office mail
• Performs bookkeeping duties, including handling money, and making financial reports and statements
• Coordinates meetings and schedules as assigned
• Thinks, concentrates, and interacts positively with others
• Comes to work regularly and promptly
• Works under stress and meets all deadlines

OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES:

(Duties listed are not intended to be all inculsive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the building principal or designee

PHYSICAL AND PSYCHOLOGICAL CONDITIONS/DEMANDS:

Work is performed in a typical office environment and may require minimal lifting.

UNUSUAL DEMANDS:

None

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools.

APPLICATION PROCEDURE:

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs.

Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint.

Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources
  443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.

Position Type: Full-Time
Salary: $26.15 to $33.21 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Calvert County Schools
• 1305 Dares Beach Rd
• Prince Frederick, Maryland 20678
• Phone: [phone]
• Email: [e-mail]