HESS Administrative Assistant

Oxychem; Texas; On-site; USD 42,000 - 54,000; Full time

Job summary

OxyChem is seeking an Administrative Assistant to support HES and VCM plant operations in Gregory, Texas. The role focuses on keeping safety records, maintaining MSDS systems, and coordinating daily administrative tasks in a fast-paced environment.

The ideal candidate will have a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office applications. Occasional lifting and PPE usage are required as part of site duties.

Qualifications

• High school diploma or GED required.
• Strong organization and communication skills.
• Proficient with Microsoft Office suite.
• Ability to read, write, and speak English.

Responsibilities

• Maintain safety, environmental, and health records for site personnel and operations.
• Prepare monthly safety meeting packages and maintain site MSDS system.
• Manage office supplies and clerical tasks for the VCM Plant and HES Department.
• Input data, track incidents, and maintain department web pages and calendars.
• Coordinate SEAT activities and LEPC Shelter In Place program participation.
• Assist in maintaining PPE vending, filing systems, and daily production files.

Skills

Organizational skills

Planning

Priority setting

Written communication

Verbal communication

Teamwork

Interpersonal skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

## HESS Administrative AssistantApply: Gregory, Texas: Full time: Posted Yesterday: JR107316At OxyChem, our chemistry makes modern life possible, and it is our people who make the difference. We are a safety-first, purpose-driven team committed to innovation, environmental responsibility, and doing things the right way. If you are ready to contribute, elevate your skills, and take ownership of your career, Oxychem offers the opportunity to make a difference every day. OxyChem, a Berkshire Hathaway company, is a leading producer of essential chemistry with operations in the U.S., Canada and Latin America. OxyChem’s products play an essential role in everyday life, supporting critical applications in water treatment, pharmaceuticals, healthcare, manufacturing, automotive, personal hygiene, and residential and commercial construction. OxyChem actively participates in the Occupational Safety and Health Administration Voluntary Protection Program, underscoring our commitment to safety. Headquartered in Dallas, Texas, OxyChem is a top three U.S. manufacturer of polyvinyl chloride, chlor-alkali and chlorinated organic chemicals, and calcium chloride. Visit oxychem.com for more information. In a fast-paced industry that demands precision, we create a supportive workplace where the safety and well-being of our employees are paramount. We are committed to rewarding top performers, offering very competitive pay and benefits, and providing tremendous career development opportunities. **Essential Job Duties:*** Maintain protection of the environment and the health and safety or our employees, customers, and the communities in which we operate and/or transport our products, as our highest priority.* Maintain “Safe Worker” sticker program.* Maintain site MSDS system.* Compile monthly HES Safety Meeting Packages.* Maintain records of HES procedures and post to manuals/web page.* Maintain Pager and Cell Phone list accounts.* Develop awareness programs with input from HES Department and SEAT.* Coordinate activities for SEAT.* Maintain Safety Shoe/Prescription Eye Wear Programs for plant.* Input monthly data and safety incidents into the KMS system.* Maintain housekeeping files.* Maintain plant safety banners/posters.* Publish SEAT Calendars.* Maintain Daily Production Files.* Order Office Supplies for VCM Plant.* Coordinate/Participate in the LEPC Shelter In Place Program with community.* Maintain HES Department Web Page.* Note Keeper for VCM Tuesday Morning Meetings.* Complete assignments as requested by HES and VCM Production personnel.* Participate in programs, practices to ensure a safe workplace.* Maintain Safety/Environmental Filing Systems.* Responsible for maintaining office machines (copiers, faxes).* Maintain and Verify PPE Vending Machine Reports and Usage.* Dispense ticklers to HES Department.* Manage Certified/Registered files.* Enter monthly Uniform Monthly Manifests. **Minimum Qualifications:*** High School Diploma or GED.* Proficient in Microsoft applications (such as Word, Excel, PowerPoint and Outlook)* Excellent organizational, planning, and priority skills.* Excellent written and verbal communication skills.* Ability to read, write and speak in English.* Excellent interpersonal skills including the ability to work as part of a team.* Physical requirements – Must be able to lift 40 lbs., climb ladders and stairs. Walking, bending, stooping is required. Must be able to wear personal protective equipment including the use of a respirator. Must be able to respond to visual and audible alarms.