HERE

KeyPoint Partners, LLC; Burlington (VT); On-site; USD 42,000 - 62,000; Full time

Job summary

KeyPoint Partners, LLC in Burlington, VT is seeking an organized property management administrator to support the team and independently drive projects that align with the business plan.

Primary duties include tracking certificates and invoices, handling tenant communications, assisting with lease abstracts and financial reporting, and supporting budgeting and marketing efforts. Strong computer skills and real estate exposure are preferred.

Qualifications

• Bachelor's degree required; exposure to commercial real estate preferred.
• Two to three years of related experience are a plus.
• Strong interpersonal and business communication skills are essential.
• Must be computer literate; Microsoft Office and accounting background preferred.

Responsibilities

• Tracks insurance certificates for accuracy, expiration and limits; coordinates with vendors and tenants to correct errors.
• Vouchers invoices for payment and collaborates with vendors on discrepancies.
• Tracks tenant sales reports and percentage rent billings.
• Assists with lease abstracting.
• Monitors tenant receivables and follows up as needed.
• Maintains central files and keeps company databases current.
• Screens calls, arranges conferences, answers questions professionally.
• Performs site inspections as needed.
• Assists with monthly/quarterly financial reporting and budget processes.
• Supports mall marketing campaigns, social media and events.
• Provides administrative support to team members.
• Acts as liaison to tenants via email and direct contact.

Skills

Interpersonal skills

Business correspondence

Prioritization & multitasking

Independent work

Education

Bachelor's degree

Real estate exposure

Tools

Microsoft Office

Accounting software

Job description

155 Dorset Street, South Burlington, VT 05403

802-238-6866

Summary: To be a contributing member of the property management team capable of independently initiating and completing projects, while supporting the execution of the property management program and business plan.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Tracks insurance certificates for accuracy, expiration and limits. Works with vendors and tenants to correct any errors.
• Vouchers invoices for payment and works with vendors to correct any discrepancies.
• Tracks tenant sales reports and percentage rent billings.
• Assists with lease abstracting.
• Monitors tenant receivables and follows up with tenants as needed.
• Maintains central files and keeps Company database(s) current and accurate.
• Screens telephone calls, arranges conference calls, answers questions and takes messages in a professional manner.
• Performs site inspections as needed.
• Assists with monthly and quarterly financial reporting as needed.
• Assists in budget process.
• Assists with mall marketing campaigns, social media and events.
• Provides administrative support to team members as needed.
• Acts as liaison to tenants to maintain good relations via email and direct contact.

Reporting Relationship: Reports to the 2 Property Managers

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Bachelors degree required. Prefer exposure to commercial real estate profession. Two to three years of related experience a plus.

COMMUNICATION SKILLS: Must have strong interpersonal skills and be able to compose basic business correspondence.

MANAGEMENT EXPERIENCE: Not applicable

COMPUTER & MATH SKILLS: Must be computer literate. Microsoft Office and accounting background preferred.

BUSINESS SKILLS: Must be able to prioritize and manage multiple tasks/projects and work well independently.

REASONING ABILITY

CERTIFICATES, LICENSES, REGISTRATIONS

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.