Help Desk Agent (Consultant #1424)

The Illinois Association of School Administrators; Springfield, Northern (IL, KY); Hybrid; USD 50,000 - 79,000; Full time

Job summary

The Illinois Association of School Administrators is seeking a Help Desk technician to provide first-line support to internal and external users, addressing simple software and program issues and password resets. You will work as part of a team, manage a multi-queue ticketing system, document actions, and communicate clearly with staff and educators, including ELIS and IWAS account related tasks.

This full-time position reports to a supervisor, participates in training and department meetings,

Qualifications

• Two years of customer service experience with at least six months providing technical Help Desk support.
• Six months of experience with multi-phone line telecommunication systems or receptionist duties.
• Excellent communication skills: oral, written, and interpersonal.
• Ability to research, problem solve, and resolve issues quickly.

Responsibilities

• Provide technical assistance to end users received through Agency posted mainlines.
• Follows established protocols for answering or transferring incoming calls.
• Provides support to Agency staff and external clients in resolving simple software and program related issues.
• Responds directly to a wide range of requests for technical assistance received by the Help Desk.
• Responsible for creating, updating, escalating, and closing Help Desk tickets.
• Responsible for reporting technical errors to senior Help Desk staff for resolve.
• Provides support to educators regarding ELIS account creation and password resets.
• Assists end users in IWAS with account setup, password resets, profile updates, and new system access requests.
• Directs Agency staff to appropriate on-line resources regarding self-service password resets and unlocking accounts.
• Attends training as required for new Agency systems to learn system functions from an end user's perspective and learn the basic rules/operations and the underlying program to better assist end users.
• Participates in monthly department meetings providing insight and perspectives in new Agency policies, changes, and protocols along with departmental changes.
• Represents Help Desk in Agency meetings.
• Provides other duties as assigned.

Skills

Communication skills

Customer service

Problem solving

Multi-tasking

Independent work

Team collaboration

Active listening

Technical aptitude

Education

Associate's degree or high school diploma

Associate's degree in Communications/ Public Affairs/ Public Administration/ Business Administration/ Computer Science (preferred)

Tools

Help Desk ticketing systems

IWAS

ELIS

Windows OS

Job description

This position performs primary Help Desk duties that include providing support to internal and external users with simple software and program related issues. Works as part of a team to provide support and customer service to end users through multiple channels, including email requests and phone calls received on Agency posted mainlines. Provides support to users regarding password resets and retrievals. Works with a multi-queue phone software system and ticketing system to answer calls received from multiple Agency lines and document support provided. This position reports to a Supervisor.

Duties and Responsibilities

• Provides technical assistance to end users received through Agency posted mainlines.
• Follows established protocols for answering or transferring incoming calls.
• Provides support to Agency staff and external clients in resolving simple software and program related issues.
• Responds directly to a wide range of requests for technical assistance received by the Help Desk.
• Responsible for creating, updating, escalating, and closing Help Desk tickets.
• Responsible for reporting technical errors to senior Help Desk staff for resolve.
• Provides support to educators regarding ELIS (Educator Licensure Information System) account creation and password resets.
• Assists end users in IWAS (ISBE Web Application Security System) with account setup, password resets, profile updates, and new system access requests.
• Directs Agency staff to appropriate on-line resources regarding self-service password resets and unlocking accounts.
• Attends training as required for new Agency systems to learn system functions from an end user's perspective and learn the basic rules/operations and the underlying program to better assist end users.
• Participates in monthly department meetings providing insight and perspectives in new Agency policies, changes, and protocols along with departmental changes.
• Represents Help Desk in Agency meetings.
• Provides other duties as assigned.

Qualifications

Required Qualifications

• Associate's degree or High School Diploma with a combination of two years of education, training, and/or experience relating to the duties of this position. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
• Two years of basic customer service experience (in addition to education requirements) with at least six months of that time providing technical and/or Help Desk support with general software or application problems.
• Six months of experience with multi-phone line telecommunication systems or receptionist duties.
• Excellent communication skills: oral, written, and interpersonal.
• Ability to speak with clarity and correctness.
• Demonstrated ability to research, problem solve, and resolve issues quickly, making decisions based on sound logic.
• Demonstrated ability to calmly handle challenging requests and demands from customers.
• Active listening skills with ability to remain calm and respond professionally when presented with opposing views or perspectives.
• Ability to work independently, yet quickly assimilate into a team atmosphere to participate on group assignments.
• Ability to translate technical and complex information and instructions into common, user-friendly terms.
• Ability to multi-task, change priorities quickly, respond to continual incoming notifications, and remain organized throughout the day.
• Demonstrated proficiency in simultaneously thinking, talking, and typing while on phone with callers.
• Capable of quickly learning and retaining knowledge on new tools, trends, programmatic changes, and new technologies.

Preferred Qualifications

• Associate's degree in Communications, Public Affairs, Public Administration, Business Administration, Computer Science or similar field.
• Experience assisting users with business applications, Help Desk ticketing systems, and information systems in a professional environment.
• Working knowledge of computer operating systems such as Windows.
• Working knowledge of and experience with any specific Help Desk application or software related to work functions that serve as a tickler system or monitor progress and require frequent updates.

Salary/Benefits

Union: IFSOE

Anticipated Starting Salary Range: $49,716 - $60,719

Full Salary Range: $49,716 - $78,141

Office Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.

District Name IL State Board of Education Building Name Alzina Address 100 North First Street
Springfield, IL 62777 Phone [phone] Fax [phone] IASA Region Abe Lincoln County Sangamon Employment Type Full-time permanent Job Category Agency/Association Grade Level Other