HELP DESK ADMIN SPECIALIST

Mae Staffing & Recruiting; Indianapolis (IN); On-site; USD 40,000 - 55,000; Full time

Job summary

A professional recruiting firm is seeking a Helpdesk Admin Specialist based in Indianapolis to provide technical support for Medicaid programs. The ideal candidate will have experience in an office environment, strong skills in data entry, and proficiency in Microsoft Office tools, especially Excel and Word. This role demands a detail-oriented, customer-focused individual capable of handling sensitive information with professionalism. The position involves customer interaction and technical problem-solving in a fast-paced environment.

Qualifications

• 2 years’ experience in office environment preferred.
• Strong proficiency with Microsoft Office software tools, specifically Excel and Word.
• High degree of accuracy and attention to detail.

Responsibilities

• Answering incoming calls from Medicaid certified Long Term Care facilities.
• Perform data entry for adjusting nursing facility reimbursement rates.
• Assist in maintaining web based portal for secure report distribution.
• Prepare various documents including reports and presentations.

Skills

Data entry skills

Analytical and problem solving skills

Communication skills

Organizational skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Education

High School diploma or GED

Bachelor’s degree

Job description

Indianapolis, United States | Posted on 03/03/2026

The Helpdesk Admin Specialist will provide professional technical and administrative support to long-term care facilities participating in Medicaid programs. This role is ideal for a detail-oriented, customer-focused individual who is comfortable working in a fast-paced, service-driven environment and collaborating with both internal teams and external partners. A high level of professionalism, discretion, and commitment to data accuracy and confidentiality is essential for success in this position.

Essential Functions:

• Answering incoming calls from Medicaid certified, Long Term Care facilities from several states; The calls concern technical, transmission, sequencing, and logical issues with the completion and transmission of clinical records and data files
• Data entry used in adjusting nursing facility reimbursement rates
• Assist in maintaining web based portal for secure report distribution
• Make outgoing calls to nursing facilities to aid in resolving data integrity issues
• Develop ad-hoc data analysis queries using SQL (Desired)
• Support group of nurse reviewers by preparing review data and packets prior to field work
• Prepare various documents which may include reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
• Perform general office duties such as scanning/copying documents and preparing mailings
• Maintain security of and confidentiality of all protected health information
• Additional responsibilities as assigned

Requirements

• 2 years’ experience in office environment preferred
• High School diploma or GED required; Bachelor’s degree preferred
• Strong proficiency with Microsoft Office software tools, specifically Excel and Word
• Possess strong data entry and typing skills
• Possess strong analytical and problem solving skills
• Be well organized with a high degree of accuracy and attention to detail
• Possess ability to quality review own work and work of peers
• Possess strong analytical and problem solving skills
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
• Must be a team player who works well with a group
• Ability to work with minimal supervision while fulfilling all obligations