Helicopter Maintenance Analyst

Jet Support Services, Inc.; United States; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Insurance and benefits starting day 1

Retirement savings program

Comprehensive compensation package

Job summary

Jet Support Services, Inc. is seeking a Helicopter Maintenance Analyst (HMA) to own the day-to-day experience for helicopter operators. You will nurture relationships, drive accuracy of tracking, and guide customers through compliance and project requests.

You will coordinate with Records and other teams; the role emphasizes responsiveness and accountability. The ideal candidate has aviation experience, especially with helicopters, strong communication, and a willingness to learn Traxxall.

Qualifications

• 5+ years of experience in aviation; helicopter experience strongly preferred.
• Familiarity with helicopter maintenance concepts, compliance tracking, or aviation operations.
• Excellent written and verbal communication; comfortable leading customer conversations.
• Highly organized, able to manage multiple priorities.
• Eagerness to learn the Traxxall platform and grow into full account ownership.
• Proficient in Microsoft Office; CRM experience (Salesforce or equivalent) a plus.
• Experience with Traxxall, CAMP, Veryon Tracking, or other maintenance tracking platforms.
• Background in helicopter operations (e.g., Part 135, air medical, offshore, utility) is preferred.
• Familiarity with FAA, EASA, or Transport Canada regulatory frameworks is preferred.
• Customer service or account management experience in a technical environment is preferred.

Responsibilities

• Serve as the primary point of contact for all assigned customers; phone first, email after a call.
• Own every customer-reported issue from first contact to resolution; coordinate with internal teams.
• Conduct check-in calls and monitor account health; update Salesforce with outcomes.
• Escalate requests for 4/5 check or extended projects to Team Lead the same day.
• Coordinate with Records on compliance notes and tickets; provide context and clarify requirements.
• Confirm customer preferences for revision management and monitor Holding Area items every 90 days.
• Arrange coverage for PTO and brief successors; document status updates in Salesforce.

Skills

Aviation experience

Helicopter experience

Communication skills

Organization/ multitasking

Traxxall learning mindset

Microsoft Office

Salesforce/CRM experience

Maintenance tracking platforms

Helicopter operations background

Regulatory familiarity (FAA/EASA/TC)

Technical customer service

Tools

Salesforce

Microsoft Office

Traxxall

CAMP

Veryon Tracking

Job description

About JSSI

Founded in 1989 and headquartered in Chicago, Jet Support Services, Inc. (JSSI) is the largest independent provider of hourly cost maintenance programs for business aviation. JSSI delivers comprehensive coverage for engines, airframes, and auxiliary power units (APUs) across more than 300 different aircraft makes and models, helping owners and operators stabilize maintenance budgets, maximize aircraft availability, and protect asset value throughout the lifecycle of ownership. JSSI has built a portfolio of complementary business lines designed to simplify the economic and technical complexity of business aviation; these include Maintenance teams, Traxxall maintenance tracking software, Parts & Engines, Conklin aircraft cost and performance data, and Aviation Capital asset-based financing solutions. Together, these offerings support owners, operators, and maintenance providers with integrated tools spanning ownership and maintenance planning, execution, and financial management. With more than 6,500 aircraft supported through programs and software platforms, JSSI leverages its unique independence, unmatched scale, and data-driven insight to deliver customized solutions and support models aligned to the interests of each client — regardless of aircraft platform. JSSI is backed by leading institutional investors GTCR, Genstar Capital, and Blackstone. Learn more at jetsupport.com.

Position Summary:

We are seeking a Helicopter Maintenance Analyst (HMA) who is passionate about customer support and has a strong background in aviation, with helicopter experience strongly preferred. The HMA is the entry point into Traxxall's customer-facing support organization. In this role, you will build trusted relationships with helicopter operators, own the day-to-day customer experience, and grow into a confident, independent account manager over time. Your focus is solely on helicopter customers, not fixed wing.

This position centers on being reachable, responsive, and accountable. You are the first voice a customer hears and the person they trust to keep their helicopter tracking accurate and their compliance on track. HMAs own customer relationships, communication, platform adoption, and account outcomes. Maintenance record processing belongs entirely to the Records Team; edge cases such as overdue tasks, AOG situations, or customer-requested urgencies are the exception, not the norm.

The ideal candidate is eager to learn, consistent in communication, and accountable for their accounts. You may not yet have all the answers, but you always have a plan to get them, and you never leave a customer wondering what is happening with their case.

Duties and Responsibilities:

Customer Relationship Ownership: Serve as the primary point of contact for all assigned customers. Phone first, always; email follows a call and never replaces one. Proactively reach out on a regular cadence, keep customers informed on cases, requests, and account health, and take responsibility for the retention of your assigned accounts, identifying at-risk customers and alerting your Team Lead.

Issue Ownership: Own every customer-reported issue from first contact to confirmed resolution. Coordinate internally with Records, Technical Publications, Onboarding, Quality, Sales, and other teams so the customer never has to manage that process. Set clear timelines, provide regular updates, and confirm resolution directly with the customer. Escalate issues beyond your current capability to your Team Lead the same day with full context, while retaining ownership of the customer relationship.

Customer Check-In Calls & Account Health: Conduct check-in calls on the cadence defined by fleet size (see table below). Review At-Risk scores in Salesforce before every customer interaction. A YELLOW score requires a customer call within 1 business day; a RED score requires same-day escalation to your Team Lead. Log every check-in as a Completed Activity in Salesforce with notes and follow-up tasks.

Project & Extended Work Requests: Escalate any customer request for a 4/5 check, custom program update, or extended project to your Team Lead the same business day. Do not execute, quote a timeline, or make any commitment to the customer before your Lead has reviewed the request.

Records Team Coordination & Coaching: Respond to Records compliance notes and questions within the same business day, and submit MTS Tickets for Equipment Changes, Builds, Large Data Projects, etc. Coach and assist the Records team within the standards and scope of your role by providing account context and clarifying customer requirements. When a compliance note requires customer clarification, own the customer conversation and communicate the answer back to Records. Surface recurring quality gaps to your Team Lead. HMAs do not perform data entry, records processing, or maintenance record updates.

Holding Area: Confirm customer preferences for revision management, and monitor and notify customers of pending and outstanding Holding Area revisions. For customers set to "Accept," review, apply, and/or schedule "Force Held" tasks. For customers set to "Hold," complete a Holding Area review every 90 days to partner with the customer on all items in the holding area.

PTO Coverage & Continuity: Before any PTO, arrange named coverage for every assigned account, brief the coverage on open cases, and document a status update in chatter against any open Salesforce cases. Your Department Manager must approve your coverage plan before your departure is confirmed. PTO requests should be submitted at least 2 weeks in advance, and PTO exceeding 5 business days requires 30 days' notice, outside of specific emergent events. On return, re-brief yourself on all activity during your absence and follow up on open items.

Salesforce Discipline: Log every customer interaction (calls, emails, escalations, check-ins, follow-ups) in Salesforce the same day. All inbound customer requests that require actionable work require a case.

Check-In Cadence by Fleet Size: Cadence, format, and depth are non-negotiable and vary by fleet size.

Desired Credentials:

• 5+ years of experience in aviation, with helicopter experience strongly preferred.
• Familiarity with helicopter maintenance concepts, compliance tracking, or aviation operations.
• Excellent written and verbal communication; comfortable picking up the phone and leading a customer conversation.
• Highly organized, with the ability to manage multiple priorities.
• Eagerness to learn the Traxxall platform and grow into full account ownership.
• Proficient in Microsoft Office; CRM experience (Salesforce or equivalent) is a plus.
• Experience with Traxxall, CAMP, Veryon Tracking, or other maintenance tracking platforms (preferred).
• Background in helicopter operations (e.g., Part 135, air medical, offshore, utility), MRO, or flight operations (preferred).
• Familiarity with FAA, EASA, or Transport Canada regulatory frameworks (preferred).
• Customer service or account management experience in a technical environment (preferred).

At JSSI, we are committed to rewarding our team members with competitive and comprehensive compensation packages that reflect their contributions and talent.

For this role, the annual base pay generally ranges from $65,000to $85,000, with the final offer determined by variable factors including but not limited to market location, job-specific knowledge, skills, education, and experience. In addition, your total rewards package may include an annual discretionary bonus plan, incentive or sales bonus plan, or other form of additional compensation, based on your role.

Additionally, for full-time employees based in the USA, Canada, or the Philippines, we are proud to offer a robust suite of benefits. This ranges from insurance offerings such as medical, dental, vision, retirement savings programs, among others, starting day one of employment. For a full overview of our offerings, visit the JSSI Benefits Page on our company website.

JSSI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristic protected by law.

JSSI does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team.