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Hearing Officer / Chief Records Officer

State of North Carolina

Raleigh (NC)

On-site

USD 50,000 - 63,000

Part time

5 days ago

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Job summary

The State of North Carolina seeks a part-time Agency Legal Consultant I to conduct employee grievance hearings and oversee records management. This role requires a Juris Doctor degree and offers a salary based on qualifications. Applicants must demonstrate knowledge of administrative law and legal experience in employment practices.

Benefits

Prorated State Benefits

Eligibility for teleworking part-time

Public Service Loan Forgiveness Program eligibility

Qualifications

Knowledge of administrative law principles is required.
Must have legal experience with employment laws.
Must hold a Juris Doctor degree.

Responsibilities

Conduct grievance hearings for DPS employees.
Prepare legal reports with findings and recommendations.
Coordinate records management for the agency.

Skills

Knowledge of principles and practices of administrative law

Legal experience relating to federal and state employment laws

Ability to preside over hearings with discretion

Ability to collect and analyze evidence

Effective oral and written communication skills

Education

Juris Doctor from an appropriately accredited institution

Description of Work

Start your journey towards success! DPS is currently accepting applications for a part-time (30 hours per week) Agency Legal Consultant I (Hearing Officer/Chief Records Officer).

The DPS Agency Legal Consultant I (Hearing Officer) position will conduct employment related grievance hearings (involving employment) which concern DPS employees. Hearings will be conducted in person: travel to the DPS employee’s work location may be required. Job duties for this position require driving a state vehicle. A valid driver’s license must be obtained by date of hire.

Specific Responsibilities Related To Employee Grievances Include

Determining if the appeal is timely filed, selecting a suitable location and notifying all parties by letter or email of the logistics of the hearing.
Obtaining and reviewing all evidence prior to the hearing (i.e. letters, investigation documents, witness statements, police reports, video, applications, screening tools, job descriptions, interview summaries, previous disciplinary action, performance evaluations, medical reports, etc.).
Notifying the parties prior to the hearing of issues to be addressed at the hearing; and notifying the parties prior to the hearing of witnesses who will testify at the hearing.
Conducting Step-2 Employee Advisory Hearings (EAH).
Preparing and submitting legal report with findings of facts, conclusions of law and a draft recommendation for a final agency decision (FAD) to be reviewed by HR Management and the Office of General Counsel (OGC) and approved by the Secretary or the appropriate Authorizing Agency Official (AAO) prior to submission to OSHR for approval.
Ensuring grievances are handled in accordance with and as outlined in the OSHR Employee Grievance Policy.
Researching relevant law in preparation for employee hearings.

This position will also serve as the Chief Records Officer (CRO) for the agency. Specific responsibilities include:

Coordinating with the Government Records Section on all agency requests for records assistance, training, and other offered consultative services.
Coordinating interactions between the agency business units and the Department of Natural and Cultural Resources in preparing an inclusive inventory of and schedule for records in agency custody and in establishing a time period for the retention and disposal of each records series.
Assuring that public records are kept in secure but accessible places.
Assisting in the timely transfer of semi-active records to the State Records Center.
In cooperation with the Department of Natural and Cultural Resources, establishing and maintaining a program for the selection and preservation of agency records considered essential to the operation of government and to the protection of the rights and interests of citizens.
Participating in the design and implementation of electronic records initiatives.
Coordinating with the DPS Office of Policy and Strategic Planning (OPSP) to provide oversight and technical assistance to Divisions and Sections on Electronic Records and Imaging Policy and Procedures (ERIPP).

This position functions as a Hearing Officer within the agency. Specific responsibilities include:

Participating in continuing legal education to maintain law license (if applicable) and when available with respect to the areas of law that are relevant to the Attorney-Hearing Officer position.
Participating in pre-hearing settlement negotiations with parties, drafting and reviewing proposed settlement agreements in pending grievances which settle and are then forwarded to the Secretary's staff for approval.
Referring and consulting with ER/EEO Manager when additional issues are referenced that may require EEO involvement.
Ensuring compliance with timeframes established by policy in resolving employee grievances.
Consulting with the Office of Human Resources (OSHR) on any issues that are beyond the control of the agency.

Please note: this position is currently in the process of being revised to part-time (30 hours/week).

This is a part-time position (30 hours per week) with prorated State Benefits which may qualify for teleworking on a part-time basis. The employee must work at least 9 months per year to be eligible for retirement and full health insurance coverage. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator.

About The NC Dept. Of Public Safety (DPS)

The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention, protection, and preparation. DPS is comprised of approximately 6,000 permanent positions and nearly 13,000 NC National Guard soldiers and airmen. DPS employees help to ensure North Carolina is a safe place to live, work and visit through effective law enforcement, juvenile justice programs, emergency response and recovery and homeland security preparedness.

Knowledge, Skills And Abilities / Competencies

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.

The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources

[Resumes may be attached as a supplement to the application but are not a substitution for a complete application.]

To qualify for this position, applicants must demonstrate ALL of the following KSAs:

Knowledge of principles and practices of administrative law.
Legal experience relating to federal and state employment laws.

Management Preferences (Optional): These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.

Licensed to practice law in the state of North Carolina.
Ability to collect, analyze and draw valid conclusions from oral and documentary evidence, and to render determinations from facts and testimony obtained at hearings, utilizing applicable laws and policies.
Ability to devise and implement procedures for conducting employee grievance hearings.
Ability to preside over hearings with discretion, fairness, and diplomacy.
Ability to prepare concise, yet comprehensive, legal reports of employee advisory hearings and recommendations for the final agency decision.
Ability to effectively manage the hearing dockets and the overall use of time.
Ability to make oral presentations to the Secretary or Chief Deputy Secretaries, which requires effective legal research skills as well as effective oral and written communication skills and requires the ability to explain legal issues in a manner that is understandable to non-lawyers.
Ability to interpret laws, rules, regulations, and court decisions.
Ability to analyze facts, evidence, and legal documents.
Ability to express legal interpretations or conclusions or law clearly and logically in oral and written form.
Ability to maintain effective working relationships with the public and other persons contacted in the course of work.

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

Juris Doctor from an appropriately accredited institution.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program

For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Transcripts

Degrees and transcripts must be received from appropriately accredited college or university.
Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.
International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members.

Military Experience

Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
Applicants seeking National Guard Preference:

A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions

Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact MG Orman, Employment Specialist at martha.g.orman@ncdps.gov.

#COS

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

Applicants must possess the required "Minimum Education and Experience" AND "Knowledge, Skills and Abilities" listed on the job vacancy announcement in order to be deemed qualified. I understand that my application MUST reflect a complete work history, and include all education and certifications/credentials. A resume is not a substitution for a completed application. Also, I understand that Supplemental Questions are considered a part of the application and the answers are used in the screening process, and that all questions must be answered completely and accurately.

Yes, I understand.

02

The Salary Recruitment Range for this position is $50,330.00 to $62,572.50. I understand that if I am selected for the position, the salary offered will be within this posted recruitment range.

Yes, I understand.

03

This is a part-time position (30 hours per week) which may qualify for part-time telework. Are you willing to accept a position with these conditions?

04

Do you have a Juris Doctor (JD)?

05

Do you currently possess a valid Driver's License or have the ability to obtain one by date of hire?

06

Do you have knowledge of principles and practices of administrative law?

07

Please describe your knowledge of principles and practices of administrative law. Include where you gained this knowledge. If none, enter N/A.

08

Do you have legal experience relating to federal and state employment laws?

09

Please describe your legal experience relating to federal and state employment laws. Include job duties and where you gained this experience. If none, enter N/A.

10

MANAGEMENT PREFERENCE: Are you currently licensed to practice law in the state of North Carolina?