Healthcare Supply Chain Coordinator

Physician Partners of America, LLC; Tampa (FL); On-site; USD 50,000 - 61,000; Full time

Job summary

Physician Partners of America, LLC in Tampa, FL is seeking a Healthcare Supply Chain Coordinator to support purchasing, service coordination, inventory administration, vendor management, and financial reconciliation across multiple states. The role emphasizes organization, attention to detail, and cross-functional communication.

The position offers full-time employment with standard M–F hours and a salary up to $55,000 annually.

Qualifications

• Minimum 2 years of healthcare experience.
• Experience in a clinic, ASC, hospital, or physician practice.
• Strong organizational and multitasking abilities.
• High attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently in a remote environment.
• Preferred: Purchasing or procurement experience.
• Preferred: Healthcare supply chain experience.
• Preferred: Accounts payable or invoice reconciliation experience.
• Preferred: Inventory management experience.
• Preferred: Healthcare practice management systems.

Responsibilities

• Purchasing & Procurement: handle purchase orders and supplier relationships.
• Process service and material purchase orders efficiently.
• Support clinics, labs, and surgery centers across states.
• Source materials, services, and replacement equipment; obtain vendor quotes.
• Compare pricing and negotiate where appropriate.
• Coordinate online website-based purchases and recurring orders.
• Track order status through delivery and updates.
• Service Coordination: review, schedule, and manage service requests.
• Obtain estimates and vendor quotes; coordinate repairs and maintenance.
• Track timelines and completion; follow up on delays.
• Maintain supplier records and update vendor contacts.
• Track vendor contracts and renewal dates.
• Assist with sourcing initiatives and special projects; support contract administration.
• Inventory & Receiving: perform receiving, verify pricing, maintain accuracy.
• Travel 0-5% for on-site checks; ensure proper documentation.
• Purchase Order Management: audit requisitions and approvals; monitor pending PO activity.
• Invoice Reconciliation: pre-match invoices to POs; resolve discrepancies.

Skills

Highly organized

Follow-through

Vendor management

Detail-oriented

Communication skills

Independent work

Tools

ENVI

HST Pathways

Microsoft Dynamics AX (AX)

CRM platforms

MetaViewer

Intergy

Microsoft Excel

Outlook

Teams

Job description

Position:Healthcare Supply Chain Coordinator

Location: Tampa, FL

Job Id:1462

# of Openings:1

Physician Partners of America (PPOA) - HQ Tampa, Florida

Physician Partners of America is a multi‑state healthcare organization focused on helping physicians reduce administrative burdens so they can concentrate on delivering high‑quality patient care. The group provides business and operational support, including insurance coordination, regulatory compliance, office management, and supplier oversight. By partnering with private practice physicians, Physician Partners of America helps address challenges such as rising overhead costs, complex regulations, and reduced reimbursements. The organization’s mission is to serve as a trusted business partner, enabling medical professionals to focus on their clinical expertise and patients.

Salary: up to 55,000 USD (annually)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM EST

Employment Type: Full-Time

PPOA is seeking a highly organized and detail‑oriented Supply Chain Operations Coordinator to support purchasing, service coordination, inventory administration, vendor management, and financial reconciliation activities across Florida, Texas, and California.

This position is ideal for individuals with a clinical healthcare background who are looking to leverage their healthcare knowledge in an operational and supply chain career path.

Position Summary

The Healthcare Supply Chain Coordinator serves as a central point of coordination between clinics, surgery centers, service vendors, suppliers, and internal stakeholders. This role is responsible for purchasing support, service scheduling, invoice reconciliation, purchase order administration, inventory controls, vendor maintenance, contract tracking, and stakeholder communication.

The successful candidate will thrive in a fast‑paced environment, possess exceptional attention to detail, and demonstrate strong follow‑through skills.

Preferred Clinical Background:

Candidates with experience (2 minimum years) in the ANY of the following healthcare roles are strongly encouraged to apply:

• Medical Assistant (MA)
• Surgical Scheduler
• Surgery Center Coordinator
• Medical Receptionist
• Medical Office Coordinator
• Clinic Administrator
• Surgery Center Materials Coordinator
• Medical Billing / Front Office Specialist
• Licensed Practical Nurse (LPN)
• Surgical Technologist

Qualifications

Required

• Minimum 2 years of healthcare experience
• Experience working in a clinic, ASC, hospital, or physician practice
• Strong organizational and multitasking abilities
• High attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently in a remote environment

Preferred

• Purchasing or procurement experience
• Supply chain experience in healthcare
• Accounts payable or invoice reconciliation experience
• Experience with inventory management
• Experience with healthcare practice management systems

Day-to-Day Responsibilities

• Purchasing & Procurement
• Process service and material purchase orders
• Support clinics, labs, and surgery centers across multiple states
• Source materials, services, and replacement equipment
• Obtain vendor quotes and estimates
• Compare pricing and negotiate where appropriate
• Coordinate online website-based purchases
• Create and maintain recurring and subscription purchase orders
• Track order status through delivery

Service Coordination

• Review and schedule approved service requests
• Obtain service estimates and vendor quotes
• Coordinate repairs and maintenance activities
• Track service timelines and completion status
• Follow up on outstanding repair requests
• Verify service documentation and work completion
• Add and maintain supplier records
• Update vendor contacts and service information
• Track vendor contracts and renewal dates
• Assist with sourcing initiatives and special projects
• Support contract administration activities

Inventory & Receiving

• Perform manual receiving activities within ENVI
• Identify receiving opportunities and past‑due receipts
• Obtain missing receiving documentation from facilities
• Review inventory accuracy across clinics and surgery centers
• Support inventory audits and cycle count activities (travel 0-5%)
• Purchase Order Management
• Audit open requisitions and pending approvals
• Monitor purchase orders awaiting transmission or receiving
• Validate pricing and vendor information
• Ensure all supporting documentation is attached
• Invoice Reconciliation
• Pre‑match invoices to open purchase orders
• Resolve pricing, quantity, and vendor mismatches
• Verify documentation is attached to the correct purchase order
• Coordinate with Accounts Payable and operational stakeholders
• Maintain approved inventory pricing
• Verify invoice approvals prior to system updates
• Update location contacts and vendor information
• Maintain contract and supplier records
• Communicate status updates to stakeholders

Systems & Software

• Experience with the following systems is preferred:
• ENVI
• HST Pathways
• Microsoft Dynamics AX (AX)
• CRM Platforms
• MetaViewer
• Intergy
• Microsoft (Excel, Outlook, Teams)
• Extremely organized
• Strong follow‑through
• Comfortable working with vendors
• Detail‑driven
• Process‑oriented
• Ability to prioritize multiple requests simultaneously

Other Requirements

• Travel - 0-5%
• Background - Drug Screen & US Person Required