Healthcare Scheduling Coordinator – Multi-Department

Bethesda-7; Willmar (MN); On-site; USD 26,000 - 30,000; Full time

Job summary

Bethesda Grand in Willmar, MN seeks an Ancillary Departments Scheduler to build and maintain staff schedules for Brothers Café, Culinary, Laundry, Maintenance, Housekeeping, Recreation, and Sunrise Village. You will align coverage with budgeted hours and onboard staff to OnShift and scheduling procedures.

Responsibilities include managing daily coverage, time-off, and shift trades, with frequent coordination with department directors and HR to address gaps and ensure payroll accuracy.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• Minimum 2 years scheduling, staffing, or administrative coordination in healthcare or senior living preferred.
• Strong organization, time management, communication, and customer service skills.
• Experience building schedules for large or multi-department teams.
• Proficiency with OnShift scheduling software, Microsoft Office (Excel, Outlook, Word, Teams).
• Ability to manage competing priorities and stay composed through interruptions.
• Confidentiality of employee and resident information

Responsibilities

• Build, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift.
• Process time-off requests, shift trades, and schedule changes before posting deadlines.
• Monitor call-ins and open shifts; arrange replacement coverage by phone, text, and messaging.
• Maintain rotational schedules, weekend and holiday rotations.
• Record paid personal leave and report attendance per Bethesda policy.
• Meet with department directors and HR about coverage needs and gaps.
• Ensure payroll accuracy by reviewing timecards and schedule variances.
• Orient new staff to Bethesda scheduling processes and tools.

Skills

Scheduling

Healthcare experience

OnShift

Microsoft Office

Communication

Education

High school diploma

Tools

OnShift scheduling software

Excel

Outlook

Word

Teams

Job description

Bethesda Grand in Willmar, MN seeks an Ancillary Departments Scheduler to build and maintain staff schedules for Brothers Café, Culinary, Laundry, Maintenance, Housekeeping, Recreation, and Sunrise Village. You will align coverage with budgeted hours and onboard staff to OnShift and scheduling procedures.

Responsibilities include managing daily coverage, time-off, and shift trades, with frequent coordination with department directors and HR to address gaps and ensure payroll accuracy.