Healthcare Facilities Operations Coordinator

Crothall Healthcare; Wakefield (RI); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance/AD

Disability Insurance

Retirement Plan

Flexible Time Off

Holiday Time Off

Job summary

Crothall Healthcare, a Compass Healthcare company, is seeking a Facilities Coordinator to support the Plant Operations Maintenance team in a hospital setting. You will plan, prioritize and manage computerized costs, invoicing, and supplier records while ensuring data integrity across maintenance, finance and office systems.

You will audit data, prepare analyses on costs and operations, and help drive continuous quality improvements.

Qualifications

• Bachelor’s Degree preferred; high school diploma required
• Ability to communicate effectively in written format and oral presentations
• Ability to multi-task and prioritize
• Ability to maintain organization in a changing environment
• Exhibits initiative, responsibility, flexibility and leadership
• Possess a detailed knowledge of contract administration and office procedures
• Ability to meet established goals and objectives
• Proficient in the use of Windows based office software including all Microsoft applications
• Previous Vendor Management Experience Preferred
• Previous Facilities Management experience preferred

Responsibilities

• Prepares, sets-up system and maintain computerized accounting of day-to-day operating costs, including utilities, labor and projects (invoicing and requisitions)
• Maintains computerized maintenance management system and all other data, hardware software systems related to the department's operation
• Sets-up, audits, and maintains office, including supplier library, POM filing system and all other maintenance department records
• Audits, researches, gathers data, and prepares analysis and reports on costs, quality assurance and day-to-day operations
• Investigate and resolve issues effectively and communicate outcomes appropriately
• Ensures data entry in all systems is up-to-date and accurate
• Submits ideas on continuous quality improvement
• Takes minutes and participates in committees, as the need arises
• Coordinate department employee engagement activities
• All other duties as requested

Skills

Communication skills

Multitasking

Organizational skills

Initiative & leadership

Contract administration knowledge

Microsoft Office proficiency

Education

Bachelor’s degree preferred; high school diploma required

Tools

Vendor management experience

Microsoft Office Suite

Job description

Crothall Healthcare, a Compass Healthcare company, is seeking a Facilities Coordinator to support the Plant Operations Maintenance team in a hospital setting. You will plan, prioritize and manage computerized costs, invoicing, and supplier records while ensuring data integrity across maintenance, finance and office systems.

You will audit data, prepare analyses on costs and operations, and help drive continuous quality improvements.